Early Intervention Grants and Contracts Specialist

Agency: Department of Human Services
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option: None

Opening Date: 04/15/2025
Closing Date: 04/28/2025

Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 46388

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general supervision of the Public Service Administrator, Bureau of Early Intervention (EI), Administrative Unit, organizes, plans, and executes the administrative procedures for the Early Intervention program. Serves as liaison to Contract, Procurement Governmental Accounting Transparency Act (GATA) for Notice of Funding Opportunities (NOFO) and Notice of State Awards and their components. Develops and reviews written reports including annual Part C Federal Grant Application packet and GATA, NOFO creation. Designs and implements the process to monitor procurement, contract and GATA reports required by federal and state mandates and incorporates these reports into ongoing technical assistance to staff and outside agency vendors. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois' young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.

Essential Functions

• Designs, plans, organizes, executes, and evaluates procedures for the administration of the Grantmaking and the procurement process for the statewide Part C Early Intervention System including but not limited to the Child & Family Connections contracts and administrative contracts for training, resource, monitoring, credentialing, and billing.
• Serves as Department of Human Services (DHS) Early Intervention liaison to the Procurement, Contract Administration and Contract Compliance, Grant Accountability and Transparency Act (GATA), and other internal and external committees.
• Manages and coordinates communication with grantees, vendors, applicants, and interested parties in matters related to grantmaking and contracting.
• Organizes and coordinates the process for and implementation of the submission of the Annual Grant application for the Part C Early Intervention System as statutorily required by both federal and state law, working closely with EI team members to ensure accurate and timely submission.
• Performs other duties as required or assigned which are reasonably with the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with course work in business or public administration.
• Requires two (2) years responsible administrative experience in public or business organization.

Specialized Skills

• Of the two (2) years, requires two (2) years of professional work experience in a public or private organization designing, planning, organizing, executing, and evaluating policies and procedures for the preparation and administration of grantmaking activities as delineated in the Grant Accountability and Transparency Act (GATA)/2CFR 200) or other similar requirements, including but not limited to conducting needs assessments, identifying funding sources, ensuring compliance with procurement processes, developing/implementing application(s) and solicitation processes [e.g., Notice of Funding Opportunities (NOFO) and Request for Funding Proposals (RFP)], monitoring compliance with state/federal processes, conducting evaluation of deliverables, amending/reconciling grant/contract processes, providing technical assistance, generating Notices of State Awards (NOSAs), reviewing and approving Programmatic Risk Assessments (PRAs), developing and tracking Uniform Grant Agreements, and completing other related grantmaking activities to ensure accurate and timely entries in various state and/or federal reporting systems [e.g., Community Service Agreements (CSA), Catalog of State Financial Assistance (CSFA), GATA Portal, or other similar systems] to generate statistical and/or written reports for management review, using Microsoft Office Suite, Business Objects, Power BI, graphs, charts, maps, or other visualization tools to generate related briefing papers, and written instructions, policies procedures, and handbooks.

Preferred Qualifications

• Two (2) years of professional work experience in a public or private organization designing, planning, organizing, executing, and evaluating policies and procedures for the preparation and administration of grantmaking activities as delineated in the Grant Accountability and Transparency Act (GATA)/2CFR 200) or other similar requirements, including but not limited to conducting needs assessments, identifying funding sources, ensuring compliance with procurement processes, developing/implementing application(s) and solicitation processes [e.g., Notice of Funding Opportunities (NOFO) and Request for Funding Proposals (RFP)], , monitoring compliance with state/federal processes, conducting evaluation of deliverables, amending/reconciling grant/contract processes, providing technical assistance, generating Notices of State Awards (NOSAs), reviewing and approving Programmatic Risk Assessments (PRAs), developing and tracking Uniform Grant Agreements, and completing other related grantmaking activities to ensure accurate and timely entries in various state and/or federal reporting systems [e.g., Community Service Agreements (CSA), Catalog of State Financial Assistance (CSFA), GATA Portal, or other similar systems] to generate statistical and/or written reports for management review, using Microsoft Office Suite, Business Objects, Power BI, graphs, charts, maps, or other visualization tools to generate related briefing papers, and written instructions, policies procedures, and handbooks.
• Three (3) years of professional work experience in administering grantmaking through GATA and Notice of Funding Opportunities utilizing grantmaking systems such as the Community Services Agreement (CSA), and the Contract Agreement Approval Forms (CAAFs) Tracker.
• Three (3) years of professional work experience preparing and writing State and Federal Notice of Funding Opportunities for public posting or submission.
• Two (2) years of professional work experience developing, implementing, and evaluating methods, procedures, and performance standards that adhere to state and federal mandates.
• Two (2) years of professional work experience utilizing the principles and practices of public and/or business administration.
• Two (2) years of professional work experience creating PowerPoint slide deck(s) and other materials for speaking engagements and presenting ideas and concepts to a variety of stakeholders, audiences, and senior leaders/managers of a public or private organization and/or grantees, using Microsoft Office Suite, charts, graphs, and maps (e.g., two-dimensional or ArcGIS).
• One (1) year of professional work experience developing and maintaining cooperative working relationships with stakeholders both internal and external.

Conditions of Employment

• Requires extensive proficiency in Microsoft Office Suite, SharePoint, Teams, and OneDrive.
• Requires the ability to travel with overnight stays.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

*All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri, 8:30am-5:30pm, 1 hour unpaid lunch.

Work Location: 823 E Monroe St, Springfield, Illinois, 62701

Division of Early Childhood

Office of Early Intervention

Administration

Springfield/Sangamon County

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com

• systems@SIL-P1.ns2cloud.com