Defense Procurement Compliance Analyst

The Defense Procurement Compliance Analyst contractor will lead the development and documentation of key reporting, policies and procedures and supporting forms necessary to ensuring compliance with Department of Defense purchasing and subcontracting requirements. Additionally, this role will support data transfer and SOP creation related to transitioning manual processing into the company's existing ERP solution. This role will collaborate, cross-functionally, cross-divisions and cross-categories to ensure procurement processes and requirements are clearly defined and appropriately linked to other internal stakeholder procedures.

TASKS AND RESPONSIBILITIES:The following duties are essential to the successful and satisfactory performance of this job. Other duties may be assigned.

• Small Business Program
  • Support current small business reporting requirements
    • Provide assistance in the bid, proposal and contract preparation process including assistance with the development of identification of small business subcontractors
    • Develop and/or review Small Business Subcontracting Plans in bids and proposals
    • Track small business progress; prepare and submit semi-annual Individual Subcontracting Reports (ISRs), Summary Subcontracting Reports (SSRs), and additional reports as needed
    • Review and approve small business plans and reports from Lower-Tier Subcontractors
    • Ensure proper documentation and reporting for government contracts, audits and subcontractor management
  • Create small business program procedure documentation and templates
    • Create a process map and detailed SOP of key activities
    • Develop reporting templates with user instructions detailing content, data sources, data owners and review and validation procedures
    • Assess and recommend process improvement opportunities to drive efficiencies and improve reporting accuracy

• Policy and Procedure Management
• Partner with procurement, legal, compliance, finance and other internal stakeholders to review and update the Defense Corporation Purchasing Policy Manual to ensure alignment with current business practices and government purchasing rules and regulations.
• Benchmark Defense policies and procedures against industry standards and suggest ways to adopt best practices.
• Review and update department forms, checklists and other documents to ensure alignment to the policy manual and government purchasing rules and regulations.
• Evaluate and recommend opportunities to transition from paper-based forms to electronic forms or online data capture tools.
• Partner with procurement leaders to develop communication and training tools to increase awareness and compliance with all policies and procedures
• Process automation
  • Partner with Subcontracts management team to transition subcontract data from shared file storage into the ERP tool
  • Create SOPs to support new subcontract review, approval, update and storage procedures

MINIMUM EDUCATION:

Bachelor's Degree in Procurement, Supply Chain, Business, Finance, or a related field

MINIMUM EXPERIENCE:

5+ years of related experience, including involvement with US Government contracting or procurement activities

U.S. PERSON REQUIREMENT Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. Person, which is defined as, a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status.

KNOWLEDGE, SKILLS, ABILITIES:

• DoD procurement and/or contacting experience/experience
• Familiarity with Small Business Federal Acquisition Regulations (FAR) requirements, including the small business reporting process such as Individual Subcontract Reports (ISR) and Summary Subcontract Reports (SSR), and with DCMA Small Business Audits
• Working knowledge of CAS (Cost Accounting Standards) and incurred cost submissions
• Strong process management skills, quantitative skills and a data driven approaches to solving problems.
• Excellent interpersonal, writing, and verbal communication skills, especially in front of peers and executive audiences.
• Strategic thinking and ability to influence on multiple levels of the organization.
• Ability to multi-task, prioritize, work independently, and keep a high level of focus.
• Demonstrated ability leading continuous improvement initiatives to streamline business processes by removing process/technology bottlenecks.