Training & HRIS Development Specialist

ABOUT ENTERPRISE MANAGEMENT:

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

DISCLOSURES:

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Training & HRIS Development Specialist

ALTERNATE TITLE(S): HR Systems Specialist, Employee Onboarding & Systems Coordinator

COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract)

DIVISION: Human Resources

DEPARTMENT: Training & HRIS Development

UNIT: n/a

BENEFITS PACKAGE: Ineligible.

WORK SCHEDULE: Monday - Friday, 8:00 AM EST - 5:00 PM EST

ACCOUNTABLE TO: Human Resources Manager (Chief Human Resources Officer in the absence of the Human Resources Manager)

ACCOUNTABLE FOR: Supporting employee onboarding, training development, HRIS maintenance, and data accuracy across the HR lifecycle

CLASSIFICATION: W8BEN; contractual 40 hours per week paid hourly

COMPENSATION RANGE: PHP 397.08 per hour, commensurate with experience and qualifications

ANTICIPATED TRAVEL: none

SUMMARY OF POSITION RESPONSIBILITIES:

The Training & HRIS Development Specialist is responsible for designing, delivering, and maintaining staff training programs, onboarding processes, and human resources information systems (HRIS) for Freedom Health Systems. This role supports multiple service lines by coordinating orientation, maintaining staff training compliance, and ensuring the integrity and accuracy of personnel data in HR platforms.

This position is critical in ensuring a smooth employee experience from hire to separation, while ensuring all digital HR systems remain current and compliant with internal and regulatory standards.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Coordinate and facilitate employee orientation and onboarding across multiple departments
• Design and maintain digital and instructor-led training modules for staff at all levels
• Track and maintain employee training logs, certifications, and compliance deadlines
• Administer and troubleshoot the HRIS system (e.g., Paycom), ensuring accurate entry of staff data, assignments, and reporting structures
• Collaborate with department leaders to customize training for role-specific requirements
• Maintain and regularly update orientation curriculum, training documents, and onboarding checklists
• Monitor training compliance by auditing records and sending reminders for mandatory training renewals
• Support development and implementation of staff development plans and continuing education initiatives
• Create reports and dashboards within HRIS for leadership and compliance monitoring
• Ensure new hires are entered into HRIS with correct titles, supervisors, and department coding
• Maintain lifecycle liaison assignments and document orientation tracking in HR dashboards

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Assist your supervisor with any work-related tasks as requested, taking initiative where possible
• Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures
• Support the maintenance of a safe work environment by participating in drills and safety trainings as requested
• Maintain confidentiality of all records, especially those relating to client treatment or financial information
• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor
• Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance
• Participate in HR special projects such as policy rollouts or engagement campaigns
• Assist with planning and executing internal training events and professional development series
• Provide system support and troubleshooting assistance to employees and supervisors using HRIS tools
• Partner with QA, Compliance, and IT teams to align HRIS data and access levels with audit standards
• Review onboarding and offboarding metrics and identify trends or bottlenecks
• Participate in cross-functional teams for HR process improvement, staff engagement, and retention initiatives

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• Frequent meetings via video or phone; occasional in-person site visits

WORKING CONDITIONS:

• Remote
• Fast-paced, deadline-driven environment with collaborative teams

COMPETENCIES AND SKILLS:

• Proficiency with HRIS systems (e.g., Paycom, ADP, BambooHR)
• Excellent verbal, written, and digital communication skills
• Ability to facilitate training in person and virtually
• Strong project management, time management, and collaboration abilities
• Knowledge of HR compliance requirements (e.g., HIPAA, ADA, EEO)
• Data accuracy, recordkeeping, and process design skills

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:

• 13 AIHR certifications
• SHRM certification
• Bachelor's degree in Human Resources, Education, Business Administration, or related field (required)
• Minimum 2-3 years of experience in HR, training coordination, or systems administration
• Experience managing or supporting HRIS platforms required
• Instructional design or adult learning certification preferred
• Ability to pass background and reference checks