Associate, Occupancy Planning
Apply NowCompany: Jones Lang LaSalle Incorporated
Location: Redwood City, CA 94061
Description:
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role Summary
This is a junior level role focused on supporting the space data management / CAD and migration planning coordination aspects within the facility management organization. The role is dedicated full-time on-site with the client account, reporting into the JLL facility management lead, with leadership oversight from the JLL Occupancy Planning platform.
Activities / Deliverables
Migration Planning
Coordinate with the facilities team, AV, Health and Safety, Security, facility engineers, and administrative staff.
Support move migration planning within Northern California, team and group moves.
Role Summary
This is a junior level role focused on supporting the space data management / CAD and migration planning coordination aspects within the facility management organization. The role is dedicated full-time on-site with the client account, reporting into the JLL facility management lead, with leadership oversight from the JLL Occupancy Planning platform.
Activities / Deliverables
Migration Planning
Coordinate with the facilities team, AV, Health and Safety, Security, facility engineers, and administrative staff.
Support move migration planning within Northern California, team and group moves.
Support occupancy and space programming, migration and scenario planning development (end-state blocking plans by business group)
Support migration plan (phasing and move sequencing) once final scenario is approved
Organize adjacency requirements, occupancy information, and communicate the development of final move plans (employee names to seats)
Coordinate ergonomic specialists, signage, and related items for moves, as necessary.
Support move team with timeline and instructional emails to employees, business partners and stakeholders for moves.
Scenario Planning CAD Deliverables
Test fits (not for construction) using AutoCAD, as required.
Complete space plan furniture layouts for Meetings and Events, as necessary.
Space Data Management / CAD maintenance support
Works with clarity and consistency with measurements and calculations of occupancy metrics related to capacity, population, vacancy, density, utilization and mobility; maintains a high level of trust in data quality with the CAFM system: FM Interact.
Review AutoCAD drawing files and prepare plans with standards for CAFM upload.
Ensure AutoCAD drawings are provided in accordance with Client approved standards including layering conventions, annotations, space / area type function identification, area coding, seat coding, and other attributes as required.
Ensure all CAD files are correct, complete, and most up-to-date for review.
Ensure all changes from previous background versions are integrated.
Update and maintain a library of drawings in accessible formats.
Finalize drawings into as-built after project completion.
Provide published drawings as needed for review and submission.
Compliance with space standards (i.e. BOMA if applicable) and associated poly-lining.
Revise AutoCAD drawing backgrounds when reconfigurations occur due to project construction completion.
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with Planners and Facility managers to review and resolve geography-specific forecasts, needs, concerns, and issues.
Integration with Facilities and Project Management teams and clearly defined process for drawing updates
Global CAD Variable team liaison, if applicable
Technology Proficiency
Proficient in AutoCAD for updating architectural as-built and furniture layouts; BIM a plus (but not required).
Excellent MS skills including: Power Point, Excel, Word.
Demonstrated basic proficiency in MS Excel including pivot tables
Understanding of CAFM systems and experienced in using its data to deliver projects (i.e. Archibus, FMS, Manhattan, Tririga or similar)
Understanding of and experience in construction drawings and documents preffered.
Excellent written and verbal communication skills; able to explain complex information in a straightforward manner
Must have a strong understanding of architectural and furniture plans.
Education
Degree in Drafting, Design, Engineering or Architecture
Up to 3 years minimum work experience in CAD/CAFM Technical and Project-Related experience in a Corporate Real Estate environment; occupancy or space planning for corporate clients; or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end user.
Support occupancy and space programming, migration and scenario planning development (end-state blocking plans by business group)
Support migration plan (phasing and move sequencing) once final scenario is approved
Organize adjacency requirements, occupancy information, and communicate the development of final move plans (employee names to seats)
Coordinate ergonomic specialists, signage, and related items for moves, as necessary.
Support move team with timeline and instructional emails to employees, business partners and stakeholders for moves.
Scenario Planning CAD Deliverables
Test fits (not for construction) using AutoCAD, as required.
Complete space plan furniture layouts for Meetings and Events, as necessary.
Space Data Management / CAD maintenance support
Works with clarity and consistency with measurements and calculations of occupancy metrics related to capacity, population, vacancy, density, utilization and mobility; maintains a high level of trust in data quality with the CAFM system: FM Interact.
Review AutoCAD drawing files and prepare plans with standards for CAFM upload.
Ensure AutoCAD drawings are provided in accordance with Client approved standards including layering conventions, annotations, space / area type function identification, area coding, seat coding, and other attributes as required.
Ensure all CAD files are correct, complete, and most up-to-date for review.
Ensure all changes from previous background versions are integrated.
Update and maintain a library of drawings in accessible formats.
Finalize drawings into as-built after project completion.
Provide published drawings as needed for review and submission.
Compliance with space standards (i.e. BOMA if applicable) and associated poly-lining.
Revise AutoCAD drawing backgrounds when reconfigurations occur due to project construction completion.
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with Planners and Facility managers to review and resolve geography-specific forecasts, needs, concerns, and issues.
Integration with Facilities and Project Mana
#LI
Estimated total compensation for this position:
77,900.00 - 112,900.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site -Redwood City, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role Summary
This is a junior level role focused on supporting the space data management / CAD and migration planning coordination aspects within the facility management organization. The role is dedicated full-time on-site with the client account, reporting into the JLL facility management lead, with leadership oversight from the JLL Occupancy Planning platform.
Activities / Deliverables
Migration Planning
Coordinate with the facilities team, AV, Health and Safety, Security, facility engineers, and administrative staff.
Support move migration planning within Northern California, team and group moves.
Role Summary
This is a junior level role focused on supporting the space data management / CAD and migration planning coordination aspects within the facility management organization. The role is dedicated full-time on-site with the client account, reporting into the JLL facility management lead, with leadership oversight from the JLL Occupancy Planning platform.
Activities / Deliverables
Migration Planning
Coordinate with the facilities team, AV, Health and Safety, Security, facility engineers, and administrative staff.
Support move migration planning within Northern California, team and group moves.
Support occupancy and space programming, migration and scenario planning development (end-state blocking plans by business group)
Support migration plan (phasing and move sequencing) once final scenario is approved
Organize adjacency requirements, occupancy information, and communicate the development of final move plans (employee names to seats)
Coordinate ergonomic specialists, signage, and related items for moves, as necessary.
Support move team with timeline and instructional emails to employees, business partners and stakeholders for moves.
Scenario Planning CAD Deliverables
Test fits (not for construction) using AutoCAD, as required.
Complete space plan furniture layouts for Meetings and Events, as necessary.
Space Data Management / CAD maintenance support
Works with clarity and consistency with measurements and calculations of occupancy metrics related to capacity, population, vacancy, density, utilization and mobility; maintains a high level of trust in data quality with the CAFM system: FM Interact.
Review AutoCAD drawing files and prepare plans with standards for CAFM upload.
Ensure AutoCAD drawings are provided in accordance with Client approved standards including layering conventions, annotations, space / area type function identification, area coding, seat coding, and other attributes as required.
Ensure all CAD files are correct, complete, and most up-to-date for review.
Ensure all changes from previous background versions are integrated.
Update and maintain a library of drawings in accessible formats.
Finalize drawings into as-built after project completion.
Provide published drawings as needed for review and submission.
Compliance with space standards (i.e. BOMA if applicable) and associated poly-lining.
Revise AutoCAD drawing backgrounds when reconfigurations occur due to project construction completion.
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with Planners and Facility managers to review and resolve geography-specific forecasts, needs, concerns, and issues.
Integration with Facilities and Project Management teams and clearly defined process for drawing updates
Global CAD Variable team liaison, if applicable
Technology Proficiency
Proficient in AutoCAD for updating architectural as-built and furniture layouts; BIM a plus (but not required).
Excellent MS skills including: Power Point, Excel, Word.
Demonstrated basic proficiency in MS Excel including pivot tables
Understanding of CAFM systems and experienced in using its data to deliver projects (i.e. Archibus, FMS, Manhattan, Tririga or similar)
Understanding of and experience in construction drawings and documents preffered.
Excellent written and verbal communication skills; able to explain complex information in a straightforward manner
Must have a strong understanding of architectural and furniture plans.
Education
Degree in Drafting, Design, Engineering or Architecture
Up to 3 years minimum work experience in CAD/CAFM Technical and Project-Related experience in a Corporate Real Estate environment; occupancy or space planning for corporate clients; or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end user.
Support occupancy and space programming, migration and scenario planning development (end-state blocking plans by business group)
Support migration plan (phasing and move sequencing) once final scenario is approved
Organize adjacency requirements, occupancy information, and communicate the development of final move plans (employee names to seats)
Coordinate ergonomic specialists, signage, and related items for moves, as necessary.
Support move team with timeline and instructional emails to employees, business partners and stakeholders for moves.
Scenario Planning CAD Deliverables
Test fits (not for construction) using AutoCAD, as required.
Complete space plan furniture layouts for Meetings and Events, as necessary.
Space Data Management / CAD maintenance support
Works with clarity and consistency with measurements and calculations of occupancy metrics related to capacity, population, vacancy, density, utilization and mobility; maintains a high level of trust in data quality with the CAFM system: FM Interact.
Review AutoCAD drawing files and prepare plans with standards for CAFM upload.
Ensure AutoCAD drawings are provided in accordance with Client approved standards including layering conventions, annotations, space / area type function identification, area coding, seat coding, and other attributes as required.
Ensure all CAD files are correct, complete, and most up-to-date for review.
Ensure all changes from previous background versions are integrated.
Update and maintain a library of drawings in accessible formats.
Finalize drawings into as-built after project completion.
Provide published drawings as needed for review and submission.
Compliance with space standards (i.e. BOMA if applicable) and associated poly-lining.
Revise AutoCAD drawing backgrounds when reconfigurations occur due to project construction completion.
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with Planners and Facility managers to review and resolve geography-specific forecasts, needs, concerns, and issues.
Integration with Facilities and Project Mana
#LI
Estimated total compensation for this position:
77,900.00 - 112,900.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site -Redwood City, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.