Executive Assistant (Unclassified)

Salary : $81,238.72 - $120,412.04 Annually
Location : (Ramsey County Courthouse) Saint Paul, MN
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 2025-00341
Department: County Attorney
Division: Admin
Opening Date: 04/16/2025
Closing Date: 4/30/2025 11:59 PM Central
Union: Unrepresented
FLSA Status: nonexempt

Basic Function
The current vacancy is in the County Attorney's Office. The eligibility list created by this vacancy may be used to hire other vacancies in the County Attorney's Office or County.

The County Attorney's Office is seeking a high-level administrator to join our management team whose primary focus will be on enhancing employee wellness, providing leadership and staff development, and advancing equity to ensure our workplace culture is healthy and inclusive of all staff.

This position will report to the Director of Strategic Initiatives on the county attorney's executive team and be responsible for:

• Leading employee wellness and trauma-informed efforts, including:
  
• Trauma-informed practices transformation
• Trauma-informed care + environment for staff
• Providing leadership development for managers, supervisors and staff to ensure we best meet the needs of all staff and residents, enhance team-building and continuously build proximity with the residents we serve
• Leading efforts to promote a healthy workplace culture that reflects the residents we serve and is equitable and inclusive of all staff, which includes:
  
• Continually developing our staff's sense of cultural humility, intercultural skills and awareness when working across aspects of difference, to further respect of one another and the residents we serve;
• Supporting efforts to reduce structural inequities across race, class, culture and other aspects of difference, including recruiting, hiring and retaining employees from under-resourced and under-represented communities, by furthering equity in decision-making and service-delivery;
• Promoting a healthy workplace culture in which all staff feel valued, included and can resolve conflicts restoratively and productively, and
• Providing capacity to collaboratively support staff-led DEI committee strategic plan and continuous improvement efforts.

Flexible Workplace

This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy. To view Ramsey County's Flexible Workplace policy, go to: Flexible Workplace policy
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Once at this page, you can browse the alphabetical list or search for a job description.
Examples of Work Performed

Administrative support, to a department head, and works in collaboration with department heads and leaders on projects and processes and follow-up to department head and departmental management staff.

Administrator of policies and procedures for the department, which may include the areas of personnel, general administration, budget, information systems, or telecommunications.

Implement department performance evaluation process.

Prepare data, assemble reports, draft responses and prepares and analyzes of various topics under consideration by departmental management, including compliance with local, state, and federal policies and regulations; quality and cost-effectiveness of service delivery system trends.

Departmental representative, to external boards, commissions, business associations, community groups and other organizations whose functions relate to those of the department where employed.

Identify state, federal and private foundation grant opportunities and write grants.

Review and evaluate contracts and proposals for contracts and may be the contact person for vendors and oversees contracts.

Review legislative reports prepare and review Requests for Board Action for submission to the County Manager's Office; attends County Manager agenda review and County Board and committee meetings as directed.

May function as department's representative and serve on several Community Boards or as legislative liaison for the department where employed; may directly or indirectly solicit and analyze public requests for information or staff proposals for legislation; track and analyze pending legislation and/or public requests for information; and prepare reports relative to requests and legislative actions.

May function as media contact and relations representative for the department and other boards; proactively providing public information to the media and the public utilizing traditional and new communication strategies where employed.

Coordinate legislative initiatives undertaken by the department, including coordinating and strategic planning with policy makers to translate policy and track such initiatives.

Other duties as assigned.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12.
Minimum Qualifications

Education: Bachelor's Degree in an area related to the functions of the department where employed.

Experience: Six years of experience in direct services or administrative support functions related to the functions of the department where employed.

Substitution: Master's Degree in a field related to the functions of the department where employed may substitute for one year of the experience requirement.
Exam/Screening Process Information
This is an unclassified, at-will position, holding a confidential relation to the department head or elected official. This position requires an open screening and selection process. There is no exam for this unclassified, at-will, position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Please read below for further instructions.
Definition of Unclassified from the Ramsey County Personnel Act:
Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."

Interested candidates should apply online by completing the online application prior to the close date listed and attaching a resume and cover letter detailing their experience.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
To print a paper application for this posting click You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact
Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at

• Medical, dental and vision insurance
  • The County contributes a bargained percentage to the medical and dental monthly premium
  • Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family
  • Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
  • MetLife Dental Insurance - two plan options offered
  • VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program
  • Pre-tax medical, dental, vision monthly premium deduction option
  • Dependent and Health Care Flexible Spending Accounts
  • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off
  • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
  • 11 scheduled holidays and two floating holidays
  • Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below
  • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
  • Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits
  • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
  • New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years
  • Deferred compensation - 457(b) account with employer match
  • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking
  • Fully funded Metropass.
  • Transportation/parking expenses reimbursement account

• Employee well-being
  • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
  • Wellness programming
  • Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave
  • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available
  • Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
  • Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development
  • Tuition reimbursement, up to $4,000 per year
  • Online professional development opportunities through the Learning & Development Center
  • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
  • Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey County's 2025 benefits, visit:
01

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.

• Yes
• No

02

Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.

• Yes
• No

03

One of our goals for this position is to enhance our investment in employee wellness, as our staff are exposed to secondary trauma through their service to our residents. Please describe your experience supporting staff wellness, especially learning about, utilizing, and/or teaching trauma-informed practices in a professional capacity. If applicable, and you feel comfortable doing so, we also encourage you to share what you may have learned about trauma-informed practices through your personal lived experience.
04

This administrator will provide developmental opportunities for our leadership and staff to enhance their adaptive, intercultural, and communication skills to promote greater understanding of the needs of our colleagues and the residents we serve. Please describe any experience you may have had training, supporting, and/or coaching leaders to improve their skills and abilities. Next discuss any experience doing the same with organizational staff.
05

In order to promote a healthy and respectful workplace, we ask all staff to continuously develop their intercultural skills and embrace a sense of cultural humility. We believe increasing our awareness of aspects of difference among us can lead to greater understanding, improving our ability to work together. Please share your experience working to promote understanding across aspects of difference, ensure staff feel valued and included, and/or further a healthy, respectful workplace culture.
06

Our office disproportionately serves residents of color and residents with lower incomes. Please discuss your experience living, working, and/or serving people in underserved and/or under-resourced communities, what you have learned, and how that would inform your approach to improving the quality of justice and services for our residents.
Required Question