Director of Operations
Apply NowCompany: Seton Hall University
Location: Orange, NJ 07050
Description:
Director of Operations
Job no: 496764
Full time/Part time: Full-time
Location: South Orange
Categories: Administrator
The Director of Operations (D.O.) serves as the administrative support to the Associate Vice President & Dean for the Center for Academic Success, providing strategic and operational support across a diverse portfolio of student-facing units-including the Center for Academic Success, Academic Support for Student-Athletes, Academic Resource Center, ROTC, Pirate Pathway, Career Center, and the Transfer Center. This role plays a critical part in advising, coordinating, and advancing key initiatives by translating high-level plans into actionable strategies. The Director of Operations ensures alignment across departments, fosters collaboration, and represents the priorities of the AVP by driving integration, execution, and progress across the division.
Duties and Responsibilities:
Administrative and Operational
The D.O. will provide administrative support including AVP calendar coordination, procurement, inventory management, and hiring processes for administrators, staff, and student workers.
The D.O. will manage daily operations for the Center for Academic Success, including facilities oversight for approximately 20 offices in Mooney Hall; submit and track maintenance work orders and coordinate housekeeping needs.
The D.O. will manage and oversee CAS out of office calendar.
The D.O. will prepare and process all salary authorizations, one-time payment forms, contracts, and award letters for staff, GA's, and guest instructors in accordance with university budget guidelines.
The D.O. will oversee onboarding and setup for new staff including access to office space.
The D.O. will oversee procurement of office supplies and catering needs, maintain vendor contracts/relationships.
The D.O. will continuously assess and refine administrative workflows to enhance efficiency, eliminate redundancies, and improve service delivery across units.
The D.O. may assist with logistical planning for CAS-sponsored programs/events, including space reservations, catering, and marketing coordination.
Budget Management
The D.O. will prepare monthly and quarterly budget reports and forecasts for AVP, providing financial insights that inform decision-making.
The D.O. will maintain, track, and analyze the Center for Academic Success operating expenses, ensuring fiscal compliance and responsible spending.
The D.O. will maintain, track, and analyze the Peer Advisor student salaries, operating expenses, ensuring fiscal compliance and responsible spending.
The D.O. will pay all invoices, reimbursements, and interdepartmental payments, including IDTs.
The D.O. will review and approve all unit Transaction Allocation Reports.
The D.O. will support additional units when needed with financial tasks, including budget planning and procurement oversight.
Data and Technology
The D.O. will manage department data systems and reporting tools (e.g., Banner, Cognos, EAB Navigate, 25 Live).
The D.O. will manage HR Page Up Applicant tracking system to create new job postings and monitor applicant pool.
Student Employment and Peer Advisor Program
The D.O. will lead the recruitment, hiring, onboarding, and supervision of Peer Advisors and Peer Advisor Coordinators.
The D.O. will manage Peer Advisor Program budget, including training, events, and payroll expenses.
The D.O. will serve as the primary liaison between the Peer Advisor Program and collaborative departments (e.g., Admissions, Residence Life, Career Center, Office of Student Engagement).
The D.O. will provide consistent coaching and performance feedback; conduct evaluations, assessments and administer disciplinary actions as needed.
The D.O. will assist with student employment issues in collaboration with Student Employment and Financial Aid and review and track Federal Work-Study allocations.
The D.O. will monitor and process bi-weekly timesheets for all student workers and resolve related questions or issues.
The D.O. will facilitate monthly PA Meeting and Coordinator meetings.
The D.O. will oversee Peer Advisor Program social media strategy and content, ensuring alignment with university branding and student engagement goals.
The D.O. will foster a student leadership development component to the PA program - facilitating guest speakers, workshops and activities.
The D.O. will perform other duties as assigned in support of the mission and goals of the Division of Student Services.
Required Qualifications:
Bachelors degree
Demonstrated experience supporting executive-level leadership, with a proven ability to manage competing priorities in a fast-paced environment. Must exhibit a high level of discretion and sound judgment, particularly when handling sensitive or confidential information.
Desired Qualifications:
Licenses and Certificates:
Salary Grade:
AD170 - Administrative
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Please provide a detailed cover letter addressing how your experience aligns with the key responsibilities. No more than 1 page.
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Advertised: 16 Apr 2025 Eastern Daylight Time
Applications close:
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Job no: 496764
Full time/Part time: Full-time
Location: South Orange
Categories: Administrator
The Director of Operations (D.O.) serves as the administrative support to the Associate Vice President & Dean for the Center for Academic Success, providing strategic and operational support across a diverse portfolio of student-facing units-including the Center for Academic Success, Academic Support for Student-Athletes, Academic Resource Center, ROTC, Pirate Pathway, Career Center, and the Transfer Center. This role plays a critical part in advising, coordinating, and advancing key initiatives by translating high-level plans into actionable strategies. The Director of Operations ensures alignment across departments, fosters collaboration, and represents the priorities of the AVP by driving integration, execution, and progress across the division.
Duties and Responsibilities:
Administrative and Operational
The D.O. will provide administrative support including AVP calendar coordination, procurement, inventory management, and hiring processes for administrators, staff, and student workers.
The D.O. will manage daily operations for the Center for Academic Success, including facilities oversight for approximately 20 offices in Mooney Hall; submit and track maintenance work orders and coordinate housekeeping needs.
The D.O. will manage and oversee CAS out of office calendar.
The D.O. will prepare and process all salary authorizations, one-time payment forms, contracts, and award letters for staff, GA's, and guest instructors in accordance with university budget guidelines.
The D.O. will oversee onboarding and setup for new staff including access to office space.
The D.O. will oversee procurement of office supplies and catering needs, maintain vendor contracts/relationships.
The D.O. will continuously assess and refine administrative workflows to enhance efficiency, eliminate redundancies, and improve service delivery across units.
The D.O. may assist with logistical planning for CAS-sponsored programs/events, including space reservations, catering, and marketing coordination.
Budget Management
The D.O. will prepare monthly and quarterly budget reports and forecasts for AVP, providing financial insights that inform decision-making.
The D.O. will maintain, track, and analyze the Center for Academic Success operating expenses, ensuring fiscal compliance and responsible spending.
The D.O. will maintain, track, and analyze the Peer Advisor student salaries, operating expenses, ensuring fiscal compliance and responsible spending.
The D.O. will pay all invoices, reimbursements, and interdepartmental payments, including IDTs.
The D.O. will review and approve all unit Transaction Allocation Reports.
The D.O. will support additional units when needed with financial tasks, including budget planning and procurement oversight.
Data and Technology
The D.O. will manage department data systems and reporting tools (e.g., Banner, Cognos, EAB Navigate, 25 Live).
The D.O. will manage HR Page Up Applicant tracking system to create new job postings and monitor applicant pool.
Student Employment and Peer Advisor Program
The D.O. will lead the recruitment, hiring, onboarding, and supervision of Peer Advisors and Peer Advisor Coordinators.
The D.O. will manage Peer Advisor Program budget, including training, events, and payroll expenses.
The D.O. will serve as the primary liaison between the Peer Advisor Program and collaborative departments (e.g., Admissions, Residence Life, Career Center, Office of Student Engagement).
The D.O. will provide consistent coaching and performance feedback; conduct evaluations, assessments and administer disciplinary actions as needed.
The D.O. will assist with student employment issues in collaboration with Student Employment and Financial Aid and review and track Federal Work-Study allocations.
The D.O. will monitor and process bi-weekly timesheets for all student workers and resolve related questions or issues.
The D.O. will facilitate monthly PA Meeting and Coordinator meetings.
The D.O. will oversee Peer Advisor Program social media strategy and content, ensuring alignment with university branding and student engagement goals.
The D.O. will foster a student leadership development component to the PA program - facilitating guest speakers, workshops and activities.
The D.O. will perform other duties as assigned in support of the mission and goals of the Division of Student Services.
Required Qualifications:
Bachelors degree
Demonstrated experience supporting executive-level leadership, with a proven ability to manage competing priorities in a fast-paced environment. Must exhibit a high level of discretion and sound judgment, particularly when handling sensitive or confidential information.
Desired Qualifications:
Licenses and Certificates:
Salary Grade:
AD170 - Administrative
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Please provide a detailed cover letter addressing how your experience aligns with the key responsibilities. No more than 1 page.
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Advertised: 16 Apr 2025 Eastern Daylight Time
Applications close:
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