Subcontracts Administrator - ADH

Summary

Conducts procurement and subcontracting activities to obtain supplies, services, equipment, and materials needed for the execution of projects. Provides support, as needed, to the Contracts & Procurement department. Ensures adherence to company standard operating procedures, federal guidelines, and applicable regulations.

The salary range for this position is $83,274-$102,427/year.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days or until filled.

Essential Duties and Responsibilities

• Plan, prepare, and analyze procurement activities, including purchase requests and statements of work.
  Review reps and certs for proposals, negotiate terms, and prepare single-source and award justifications.
• Prepare subcontract consent packages for cost-reimbursable work in accordance with the FAR.
  Monitor and advise on threshold requirements for consent.
• Draft and negotiate contractual documents such as non-disclosure agreements, subcontracts, task orders, change orders, and closeout records.
• Conduct regular procurement meetings with Project Managers alongside the Contracts Manager.
• Collaborate with Contracts Manager and Project Managers to prepare consent packages for CPFF projects.
• Develop award recommendations and negotiate subcontract agreements.
• Prepare, negotiate, and administer full lifecycle management of Subcontract Agreements.
• Maintain and document procurement files in compliance with procurement policies through closeout.
• Conduct thorough determinations of responsibility and prequalification of potential subcontractors/vendors.
• Provide regular status updates on ongoing subcontract execution during meetings with the Contracts Manager.
• Support the Contracts & Procurement department and senior management with special administrative or project-related assignments.
• Assist in contract administration across the full subcontract process, from initiation to completion.
• Implement procurement strategies while ensuring compliance with department and company policies and procedures.
• Willingness to work occasional overtime.

Minimum Qualifications

• Associate degree in Business Administration, Accounting, or a related field
  • Experience may be substituted on a 1:1 basis for education
• Five (5) or more years of experience with subcontract administration, compliance, procurement, or related field
  • Two (2) years of which are in government contracting
• Experience working with FFP, CPFF, IDIQ, and T&M contracts
• Experience with Commercial contracts and contract negotiation
• Knowledge of Federal Acquisition Regulations (FAR), Defense Acquisition Regulations (DFARS), and Federal Aviation Administration Regulations (FAA AMS)
• Knowledge of Service Contract Act and Davis Bacon Act
• Proficient with Microsoft Office, including SharePoint, Outlook, Excel, and Word
• Experience with computerized accounting software, preferably Deltek/Costpoint

Preferred Qualifications

• Bachelor's degree or Paralegal Certificate
• Experience in the construction, environmental, or engineering industries
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Foster a flexible, cooperative, team-oriented, and customer-focused environment with internal departments and vendors.
• Adapt effectively to fast-paced, multi-tasked work environments.
• Contribute positively in a flexible, team-based setting.
• Demonstrates strong oral and written communication skills.
• Maintain proficiency in contractor/vendor relations.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus), occasional walking or standing, and occasional lifting of up to 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee would encounter while performing the essential duties and responsibilities of this job. Work in an office environment may be subject to temperature and noise level changes.

Work Schedule: Monday - Friday, 8:00 to 5:00, may vary based on business needs

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)