Accounts Payables Specialist

ABOUT ENTERPRISE MANAGEMENT:

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

DISCLOSURES:

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Accounts Payables Specialist

ALTERNATE TITLE(S): AP Clerk, Vendor Payments Coordinator

COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract)

DIVISION: Accounting & Finance

DEPARTMENT: Accounts Payables

UNIT: n/a

BENEFITS PACKAGE: Ineligible.

WORK SCHEDULE: Monday - Friday, 8:00 AM EST - 5:00 PM EST

ACCOUNTABLE TO: Accounts Payables Department Manager (Controller, in absence of Accounts Payables Department Manager)

ACCOUNTABLE FOR: Timely and accurate processing of invoices, vendor payments, and AP reconciliation across all affiliated companies

CLASSIFICATION: W8BEN hourly

COMPENSATION RANGE: Ranges between INR 472.92 per hour to INR 727.46 per hour commensurate based upon experience and credentials

ANTICIPATED TRAVEL: None

SUMMARY OF POSITION RESPONSIBILITIES:

The Accounts Payables Specialist is responsible for supporting day-to-day AP operations, including invoice entry, vendor payment processing, and financial record reconciliation. This position ensures that payments are authorized, accurate, and compliant with contractual and regulatory standards.

The AP Specialist plays a vital role in the financial operations of Enterprise Management and its affiliated companies by ensuring vendors are paid on time, records are maintained properly, and discrepancies are resolved efficiently.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Receive, review, and enter invoices into the accounting system (QuickBooks, Sage, or similar)
• Match invoices to purchase orders and verify coding and approvals
• Schedule, prepare, and issue payments via ACH, check, or other authorized methods
• Maintain accurate records of vendor payments, credits, and outstanding balances
• Reconcile AP sub-ledgers to the general ledger monthly
• Maintain and update vendor records, W-9s, and contract documentation
• Communicate with vendors and internal departments to resolve invoice discrepancies and answer inquiries
• Track payment terms and due dates to avoid late payments and ensure cash flow accuracy
• Support the preparation of annual 1099 filings and audit requests
• Ensure adherence to internal controls and company policies for disbursements

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Serve as point of contact for payables escalations and internal/external stakeholder inquiries
• Take initiative to identify areas for process improvement and cost savings
• Assist with special projects, vendor transitions, and system implementations as assigned
• Participate in interdepartmental workgroups focused on performance improvement or new service lines
• Support the CFO/Controller with ad hoc financial analysis and reporting
• Assist your supervisor with any work-related tasks as requested, taking initiative where possible
• Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures
• Co-facilitate orientation of new hires related to documentation, payables procedures, and compliance requirements
• Support the maintenance of a safe work environment by participating in drills and safety trainings as requested
• Maintain confidentiality of all records, especially those relating to client treatment or financial information
• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor
• Assist in preparing financial reports and dashboards for leadership
• Support process improvements for AP workflows and automation
• Participate in software implementation, upgrades, or training sessions
• Assist with cross-training or support for AR, bookkeeping, or payroll functions during absences

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• Occasional lifting up to 25 pounds
• Frequent meetings via video or phone; occasional in-person site visits

WORKING CONDITIONS:

• Remote only
• Office-based

COMPETENCIES AND SKILLS:

• Strong attention to detail and data accuracy
• Ability to manage deadlines and prioritize multiple payment cycles
• Familiarity with accounts payable processes, chart of accounts, and expense coding
• Effective written and verbal communication skills
• Proficiency in accounting software, Microsoft Excel, and document management systems

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:

• Associate's degree in Accounting, Business, or related field (required); Bachelor's preferred
• Minimum 2 years of accounts payable or general accounting experience
• Experience in healthcare, nonprofit, or multi-entity organizations preferred
• Ability to pass background and reference checks