Associate Director- Administrative and Support Services

Job Title
Associate Director- Administrative and Support Services

Agency
Texas A&M University

Department
Dept Of Recreational Sports

Proposed Minimum Salary
$7,916.67 monthly

Job Location
College Station, Texas

Job Type
Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The mission of the Department of Recreational Sports is to promote activity, wellness, and development by providing high quality experiences and facilities for the students and community of Texas A&M University.

What We Want

The Associate Director is responsible for assistance and support of the Director of the Department of Recreational Sports and for the direct or dotted line supervision of several administrative and operational areas of the Department, including development, business services, human resources, administrative support, marketing and communications, and assessment. Additionally, this position is responsible for approving the departmental youth programs, as well as implementing other directives as designated by the director.

What You Need To Know

Salary: Starting at$95,000 (Commensurate to selected hires experience)

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

• LEADERSHIP: Provides assistance to the Executive Director with the overall management of the department by providing oversight of administrative and support services. Assigns all staff committee appointments for divisional and departmental committees. Gives direction to departmental committee chairs. Schedules and facilitates department staff meetings. Attends the department's development and alumni engagement activities. Assists with departmental staffing plans and development and implementation of short- and long-term plans. Administers the department's student employee wage scale. Approves all merit increases and promotions for student employees. Implements, monitors, reviews and revises department policies.

• SUPERVISION: Supervises and evaluates one Assistant Director, one Project Coordinator, and one Administrative Coordinator. Is a dotted line supervisor to two Assistant Directors and a HR Generalist who lead embedded teams within the Department.

• ADMINISTRATION: Oversees and monitors the budgets of assigned areas. Works with budget administrators in preparing the budget reviews and operating within prescribed budgets. Approves department documents in Workday, AggieBuy, and Chrome River. Serves as a back-up signature for Texas A&M Foundation accounts. Serves as a member of the Budget Review Team, Capital Review Team, and the Pricing Review Team. Provides direction in regard to revenue and expenses within the department. Facilitates the processing of all departmental contracts and MOU's. Ensures all divisional updates and reports are submitted on time. Ensures that Rec Sports is accurately portrayed in the official university catalog. Liaison with Student Life regarding the Rec Sports response to the campus student death protocol.

• CAMPUS PROGRAM(s) for MINOR LIAISON: The Campus Programs for Minors (CPM) liaison ensures all documentation for programs under their purview, including Third Party programs, is on file prior to the start date and is retained in accordance with university rules. This includes background checks, child protection training documentation, waivers, terms of use and all documentation outlined in the annual risk requirements form submitted annually. Included in the required approval routing to ensure CPM Applications and forms are properly reviewed, routed, and approved prior to the start of the program. Conducts training and facilitation of incident reporting for programs under their purview. Facilitates and ensures that all after action requirements are followed including the timely submission of rosters and full payment of insurance and support service fees. Coordinates annual training as stated in Section 1.1.1 and Section 4.3 in collaboration with University Youth Programs.

• IT LIAISON: Serves as the primary department liaison for IT Services. Coordinates the department computer inventory and purchases new workstations when necessary. Manages the department Outlook address book and shared calendars. Manages all generic department email addresses. Provides oversight for the department Teams channels and electronic file management systems.

• ADVISORY COMMITTEE MANAGEMENT: Coordinates the Student Employee Advisory Committee and the Participant Advisory Committee. Recruits committee members, facilitates meetings, and follows up on feedback received.

• DEPT MISSION DUTIES: Serves on national, university, divisional, and departmental committees as needed. Attends local, state, and national workshops and conferences. Hosts and presents at various workshops. Maintains positive relationships within department, other university departments, community and vendors. Assists other university staff members as requested. Interacts with students, faculty, and staff for the benefit of carrying out the mission of the department. Other duties as assigned.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Eight years of related experience in sport management, leadership, business, and/or administration, including five years of supervisory experience.

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.
• Ability to effectively communicate both written and verbally; commitment to customer service.

Preferred Knowledge, Skills, and Abilities:

• Master's Degree in Physical Education, Recreational Sports Management, Student Personnel Services or a related field.
• Seven years in Collegiate Recreational Sports programming including five years' experience in upper-level management.
• Computer experience. (Software preferences such as Fusion and Connect2).

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.