Project Controls Administrator

Details:

Project Controls Administrator

We are seeking a detail-oriented and proactive Project Controls Administrator to join our team. This role supports project teams with administrative, financial, and document control functions to help ensure projects run smoothly and efficiently.

Key Responsibilities:

• Provide admin support to project managers (e.g., job file creation, consultant setup).
• Prepare and submit permit packages; manage subconsultant paperwork.
• Maintain accurate document control and project tracking.
• Support project financial management, including invoice review and cost proposals.
• Prepare reports, spreadsheets, and presentations with a high standard of formatting.
• Attend meetings, take minutes, and follow up on action items.
• Collaborate with internal teams, clients, and vendors.
• Cross-train and assist with other admin duties as needed.

Qualifications:

• AA/BA/BS in business, management, design, or related field preferred.
• 4+ years of relevant experience in engineering, architecture, or consulting.
• Billing/invoicing and PO experience required.
• Strong Microsoft Office skills.
• Experience with Delek Vantage Account software
• Excellent communication, organization, and time management skills.
• Self-starter with high attention to detail and professionalism.

Compensation:

• Salary up to $85,000/year
• Full benefits package including:
  • Medical, dental, vision, LTD, life insurance
  • FSA and wellness benefits
  • 401(k) with company match
  • Paid time off starting at 15 days/year
  • 9 paid holidays and firm-wide events
  • Bonus opportunities and educational support

Schedule:
Full-time, Monday-Friday

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Job ID#:

67090