Maintenance Manager
Apply NowCompany: Simi Valley Unified School District
Location: Simi Valley, CA 93065
Description:
Salary : $7,749.73 - $9,420.67 Monthly
Location : Simi Valley, CA
Job Type: Full-Time Perm
Job Number: 25-7018-1
Department: Maintenance and Operations
Opening Date: 04/17/2025
Closing Date: 5/9/2025 11:59 PM Pacific
PURPOSE
To fill anticipated vacancy and any future assignments for the duration of the list, up to one year. The anticipated vacancy is 12-month, full-time (8 hours/day), position located in the Maintenance and Operation Department, at the District Office in Simi Valley, California.
FILING DATE: Completed applications must be submitted no later than 11:59 p.m. on May 9, 2025.. Late applications will not be accepted.
TESTING PROCESS:
A) Training and Experience (T&E) Evaluation = Qualifying (pass/fail)
B) Structured Interview/Performance Exercise= 100% weighting on final score
Tentatively scheduled for as early as the week of May 12, 2025.
Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those applicants who meet the minimum qualifications will have their application materials reviewed by a screening committee that will evaluate the training and experience of each applicant as it relates to the areas assessed in the supplemental questions. Those with the highest scores on the T&E will be invited to the structured interview. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Purpose Statement
Under the general supervision of the Director of Facilities & Planning overseas and directs maintenance operations for school district facilities, ensuring a safe, functional, and well-maintained environment for students, staff, and visitors. This role includes managing personnel, budgets, maintenance schedules, and compliance with safety regulations. Additionally, the position participates in a rotating 24/7 emergency on-call schedule to provide immediate response to urgent facility issues and district-wide emergencies.
ESSENTIAL DUTIES & RESPONSIBILITIES
Maintenance Operations & Facility Management
Oversees daily operations to ensure the efficient maintenance, renovation, and repair of District sites, buildings, grounds, and facilities. Utilizes the District's computerized maintenance management systems to coordinate and manage maintenance activities effectively.
Manages daily maintenance operations to ensure the efficient upkeep, repair, and renovation of district properties, including electrical, plumbing, HVAC, carpentry, and roofing systems.
Inspects facilities to identify maintenance needs and ensures timely resolution of issues.
Assists in developing and overseeing preventive and corrective maintenance programs for school buildings, grounds, and equipment.
Oversees emergency maintenance response and ensures swift resolution of urgent facility issues.
Manages vendor contracts for outsourced maintenance services and ensures compliance with district policies.
Arranges for the installation and maintenance of alarm systems by vendors and ensures personnel are trained in their use.
Reads and interprets building plans, blueprints, and specifications to ensure compliance with building and safety codes.
Drives a vehicle to conduct work
Staff Supervision & Leadership
Recruits, trains, and evaluates maintenance personnel, ensuring proper staffing levels and skill development.
Communicates with custodial, maintenance, and grounds personnel, administrators, and outside
contractors to coordinate work projects.
Enforces workplace safety standards and ensures staff adherence to OSHA and district regulations.
Budgeting & Resource Management
Develops and prepares maintenance work schedules based on work orders, building reports, and maintenance needs.
Estimates and prepares budget requests for maintenance projects, supplies, and personnel.
Monitors expenditures, tracks costs, and ensures cost-effective use of resources.
Reviews and approves purchase requests for tools, equipment, and materials necessary for maintenance
tasks.
Compliance & Safety
Conducts safety inspections of district buildings, grounds, and facilities to identify and resolve hazards.
Ensures compliance with building, safety, and health codes, including fire, security, and sanitation regulations.
Instructs staff in safe and proper work practices.
Develops and implements procedures to comply with federal, state, and local laws such as CAL-OSHA.
Reports hazardous or dangerous conditions.
Prepares and maintains records, logs, and reports related to daily operations, inspections, expenses, inventory, and work orders.
Rotates responsibility for the district emergency phone with other managers, serving a one-month on-call shift to provide 24/7 availability for emergency response and urgent facility matters.
Capital Improvement & Project Management
Plans, organizes, and directs installation, maintenance, and repair projects across various trades, including HVAC, electrical, plumbing, and carpentry.
Oversees troubleshooting, diagnosis, and repair of equipment, utility, and system malfunctions.
Assists site administrators in planning, organizing, and supervising maintenance functions.
Manages vendor contracts and coordinates with engineers, contractors, and inspectors for maintenance operations.
Assists in long-term maintenance planning and strategic facility improvements.
Other Functions
Performs other duties as assigned that support the overall objective of the position.
MINIMUM QUALIFICATIONS
Education and Experience
High school diploma or equivalent required; additional coursework or training in facilities management, maintenance coordination, or a related field is preferred.
Minimum of six years of experience in facility maintenance, operations, or a related field, including experience with maintenance management systems.
At least four years of supervisory or leadership experience, overseeing teams of ten or more employees. This experience must include direct management or oversight of team operations. Experience working with multidisciplinary teams is preferred.
Licenses and Certificates
Requires a valid California driver's license.
SUPPLEMENTAL INFORMATION
Skills, Knowledge, and Abilities
Skills to:
Manage personnel effectively through strong leadership and supervisory skills.
Utilize Computerized Maintenance Management Systems (CMMS) to efficiently coordinate, track, and monitor work orders, and use the Energy Management System (EMS) to effectively control and monitor energy usage.
Diagnose maintenance issues and implement solutions with excellent problem-solving abilities.
Ensure cost-effective facility maintenance through budget management skills.
Coordinate effectively with staff, vendors, contractors, and administrators using strong communication skills.
Operate a computer and use assigned software efficiently.
Knowledge of:
Knowledge of building systems, equipment, and safety regulations.
Building maintenance procedures, including electrical, plumbing, carpentry, and HVAC systems.
OSHA safety regulations, fire codes, and ADA compliance requirements.
Preventive maintenance strategies and best practices.
Budgeting and financial planning for maintenance operations.
Ability to:
Ability to lead and communicate effectively to supervise staff, collaborate with vendors, and coordinate with other departments.
Oversee and coordinate daily maintenance operations across multiple sites.
Manage and prioritize maintenance activities using computerized maintenance management systems (CMMS).
Manage custodial services and ensure compliance with maintenance and safety standards.
Identify and prioritize facility repair and improvement needs.
Inspect projects for accuracy, completeness, and compliance with established requirements.
Read blueprints, diagrams, and schematics.
Manage budgets, track expenditures, and optimize maintenance resources.
Exercise initiative, sound judgment, discretion, and decision-making to achieve objectives.
Respond promptly to emergency situations and make critical decisions under pressure to ensure safety and minimize disruptions.
Assess and troubleshoot urgent facility issues, including mechanical failures, power outages, security breaches, and safety hazards.
Coordinate emergency responses with district leadership, first responders, and maintenance personnel to ensure timely resolution of urgent matters.
Adapt to unpredictable situations and prioritize emergency tasks while managing ongoing maintenance operations.
Remain available and responsive during assigned on-call shifts, including nights, weekends, and holidays.
Read, interpret, apply, and communicate policies, procedures, laws, codes, and regulations.
Communicate effectively both orally and in writing.
Maintain accurate records.
Maintain productive and cooperative working relationships with others.
Understand and follow oral and written directions.
Travel to various District locations and school sites.
Physical Abilities to:
Function indoors in an office or shop environment and/or outdoors in the field engaged in moderately active work.
Hand-eye coordination and manual and finger dexterity to operate computer and standard office equipment, and to write and type.
Climb ladders
Stoop, bend, crawl, kneel, and crouch.
Lift, push, and pull objects of moderate weight.
Retrieve work materials from overhead, waist, and ground-level files.
Visual acuity to read and observe diagrams, manuals, work conditions, and recognize color-coded wires and connections.
Carry on conversations in person and over the telephone.
Work in extreme temperature conditions.
Drive a vehicle to conduct work.
Working Environment
Work is performed indoors and outdoors where some safety considerations exist from exposure to materials, chemical fumes, exposure to machinery with moving parts, risk of electrical shock and possible exposure to blood borne pathogens.
Salary: Five step salary range that provides annual increases of approximately five percent until the fifth step is reached. New hire initial step placement (normally up to Step 3) based on qualifying education and experience as outlined in Merit System Rule 7.20.1. An employee who is promoted to a higher class shall be placed on the step of the new salary range that is at least five percent above the current rate, excluding any differential pay.
Vacation: Earned based on assigned hours. Increased vacation allowance based on years of service with the district. Confidential employees receive an additional 3 days vacation allotment, up to a maximum of 22 days. Management employees receive 22 days of vacation (based on a 12-month assignment).
Sick Leave: Earned at the rate of one day (based on the number of assigned hours) per month, and is accumulative from year to year.
Holidays: Fourteen paid holidays per year (based on 12-month assignment).
Insurance and Credit Union: The District offers a competitive Health and Welfare plan for employees and dependents. The Ventura Schools Federal Credit Union offers a variety of services.
Retirement: Employees are covered by Public Employees Retirement System (PERS) Social Security and Medicare. Contributions are made by both the employee and employer. Click to visit website.
Confidential Stipend: Simi Valley Unified School District provides a monthly, confidential stipend of $74.00/month to classified employees hired into the "Confidential" job category.
01
This supplemental application form may be used by a Training and Experience Rating Committee to evaluate your qualifications for this position. Based on the evaluation, the candidates with the highest scores will be invited to a structured interview. Therefore, it is imperative that you answer the questions as completely and accurately as possible.Describe YOUR EXPERIENCE and YOUR QUALIFICATIONS carefully as this information will help us determine how well you meet the (minimum and relative) employment qualification standards for this classification. All information should be clearly stated - incomplete or vague responses may disqualify your application or reduce the credit given for your qualifications and cause you to be screened out of the process. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered false and/or misleading information. Applicants found to have provided false or misleading information or over-evaluation of their skills will be disqualified from further employment processing.All information requested in the questions must be indicated on this supplemental application. References to other documents, statements such as "please see resume," biographical sketches, etc. will not be accepted in-lieu of this supplemental application. You may attach your resume in addition to the supplemental application. The general application form must also be completed.Please respond below indicating that you have read and understood these instructions and agree to answer the following questions as completely, accurately, and honestly as possible.
02
Do you possess a valid California driver's license?
03
Do you have a high school diploma or equivalent?
04
Do you have at least six (6) years of experience in facility maintenance, operations, or a related field?
05
Do you have at least four (4) years of supervisory or leadership experience overseeing teams of ten or more employees?
06
Have you worked directly with a computerized management system?
07
Are you available to participate in a rotating 24/7 on-call emergency response schedule, including nights, weekends, and holidays?
08
Do you have experience reading and interpreting building plans, blueprints, or technical diagrams?
09
Have you previously worked in a school district or public agency facilities/maintenance department?
10
Do you have experience ensuring compliance with OSHA, building, fire, or ADA regulations in maintenance operations?
11
Describe your experience managing daily maintenance operations across multiple sites, including scheduling and prioritizing work orders. What systems or tools do you use to track and monitor work? If you do not have any experience in this area, please indicate "N/A".
12
Explain your experience supervising maintenance staff. Include the number and types of employees you supervised, and how you handled performance evaluations, training, and conflict resolution. If you do not have any experience in this area, please indicate "N/A".
13
Provide an example of a major facility issue or emergency you were responsible for resolving. What steps did you take, and what was the outcome? If you do not have any experience in this area, please indicate "N/A
14
Detail your experience working with external vendors or contractors. What steps did you take to ensure quality work and compliance with contracts and safety standards? If you do not have any experience in this area, please indicate "N/A".
15
Describe your familiarity with building systems such as HVAC, plumbing, electrical, and roofing. Which systems have you directly managed or overseen repairs for? If you do not have any experience in this area, please indicate "N/A".
Required Question
Location : Simi Valley, CA
Job Type: Full-Time Perm
Job Number: 25-7018-1
Department: Maintenance and Operations
Opening Date: 04/17/2025
Closing Date: 5/9/2025 11:59 PM Pacific
PURPOSE
To fill anticipated vacancy and any future assignments for the duration of the list, up to one year. The anticipated vacancy is 12-month, full-time (8 hours/day), position located in the Maintenance and Operation Department, at the District Office in Simi Valley, California.
FILING DATE: Completed applications must be submitted no later than 11:59 p.m. on May 9, 2025.. Late applications will not be accepted.
TESTING PROCESS:
A) Training and Experience (T&E) Evaluation = Qualifying (pass/fail)
B) Structured Interview/Performance Exercise= 100% weighting on final score
Tentatively scheduled for as early as the week of May 12, 2025.
Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those applicants who meet the minimum qualifications will have their application materials reviewed by a screening committee that will evaluate the training and experience of each applicant as it relates to the areas assessed in the supplemental questions. Those with the highest scores on the T&E will be invited to the structured interview. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Purpose Statement
Under the general supervision of the Director of Facilities & Planning overseas and directs maintenance operations for school district facilities, ensuring a safe, functional, and well-maintained environment for students, staff, and visitors. This role includes managing personnel, budgets, maintenance schedules, and compliance with safety regulations. Additionally, the position participates in a rotating 24/7 emergency on-call schedule to provide immediate response to urgent facility issues and district-wide emergencies.
ESSENTIAL DUTIES & RESPONSIBILITIES
Maintenance Operations & Facility Management
Oversees daily operations to ensure the efficient maintenance, renovation, and repair of District sites, buildings, grounds, and facilities. Utilizes the District's computerized maintenance management systems to coordinate and manage maintenance activities effectively.
Manages daily maintenance operations to ensure the efficient upkeep, repair, and renovation of district properties, including electrical, plumbing, HVAC, carpentry, and roofing systems.
Inspects facilities to identify maintenance needs and ensures timely resolution of issues.
Assists in developing and overseeing preventive and corrective maintenance programs for school buildings, grounds, and equipment.
Oversees emergency maintenance response and ensures swift resolution of urgent facility issues.
Manages vendor contracts for outsourced maintenance services and ensures compliance with district policies.
Arranges for the installation and maintenance of alarm systems by vendors and ensures personnel are trained in their use.
Reads and interprets building plans, blueprints, and specifications to ensure compliance with building and safety codes.
Drives a vehicle to conduct work
Staff Supervision & Leadership
Recruits, trains, and evaluates maintenance personnel, ensuring proper staffing levels and skill development.
Communicates with custodial, maintenance, and grounds personnel, administrators, and outside
contractors to coordinate work projects.
Enforces workplace safety standards and ensures staff adherence to OSHA and district regulations.
Budgeting & Resource Management
Develops and prepares maintenance work schedules based on work orders, building reports, and maintenance needs.
Estimates and prepares budget requests for maintenance projects, supplies, and personnel.
Monitors expenditures, tracks costs, and ensures cost-effective use of resources.
Reviews and approves purchase requests for tools, equipment, and materials necessary for maintenance
tasks.
Compliance & Safety
Conducts safety inspections of district buildings, grounds, and facilities to identify and resolve hazards.
Ensures compliance with building, safety, and health codes, including fire, security, and sanitation regulations.
Instructs staff in safe and proper work practices.
Develops and implements procedures to comply with federal, state, and local laws such as CAL-OSHA.
Reports hazardous or dangerous conditions.
Prepares and maintains records, logs, and reports related to daily operations, inspections, expenses, inventory, and work orders.
Rotates responsibility for the district emergency phone with other managers, serving a one-month on-call shift to provide 24/7 availability for emergency response and urgent facility matters.
Capital Improvement & Project Management
Plans, organizes, and directs installation, maintenance, and repair projects across various trades, including HVAC, electrical, plumbing, and carpentry.
Oversees troubleshooting, diagnosis, and repair of equipment, utility, and system malfunctions.
Assists site administrators in planning, organizing, and supervising maintenance functions.
Manages vendor contracts and coordinates with engineers, contractors, and inspectors for maintenance operations.
Assists in long-term maintenance planning and strategic facility improvements.
Other Functions
Performs other duties as assigned that support the overall objective of the position.
MINIMUM QUALIFICATIONS
Education and Experience
High school diploma or equivalent required; additional coursework or training in facilities management, maintenance coordination, or a related field is preferred.
Minimum of six years of experience in facility maintenance, operations, or a related field, including experience with maintenance management systems.
At least four years of supervisory or leadership experience, overseeing teams of ten or more employees. This experience must include direct management or oversight of team operations. Experience working with multidisciplinary teams is preferred.
Licenses and Certificates
Requires a valid California driver's license.
SUPPLEMENTAL INFORMATION
Skills, Knowledge, and Abilities
Skills to:
Manage personnel effectively through strong leadership and supervisory skills.
Utilize Computerized Maintenance Management Systems (CMMS) to efficiently coordinate, track, and monitor work orders, and use the Energy Management System (EMS) to effectively control and monitor energy usage.
Diagnose maintenance issues and implement solutions with excellent problem-solving abilities.
Ensure cost-effective facility maintenance through budget management skills.
Coordinate effectively with staff, vendors, contractors, and administrators using strong communication skills.
Operate a computer and use assigned software efficiently.
Knowledge of:
Knowledge of building systems, equipment, and safety regulations.
Building maintenance procedures, including electrical, plumbing, carpentry, and HVAC systems.
OSHA safety regulations, fire codes, and ADA compliance requirements.
Preventive maintenance strategies and best practices.
Budgeting and financial planning for maintenance operations.
Ability to:
Ability to lead and communicate effectively to supervise staff, collaborate with vendors, and coordinate with other departments.
Oversee and coordinate daily maintenance operations across multiple sites.
Manage and prioritize maintenance activities using computerized maintenance management systems (CMMS).
Manage custodial services and ensure compliance with maintenance and safety standards.
Identify and prioritize facility repair and improvement needs.
Inspect projects for accuracy, completeness, and compliance with established requirements.
Read blueprints, diagrams, and schematics.
Manage budgets, track expenditures, and optimize maintenance resources.
Exercise initiative, sound judgment, discretion, and decision-making to achieve objectives.
Respond promptly to emergency situations and make critical decisions under pressure to ensure safety and minimize disruptions.
Assess and troubleshoot urgent facility issues, including mechanical failures, power outages, security breaches, and safety hazards.
Coordinate emergency responses with district leadership, first responders, and maintenance personnel to ensure timely resolution of urgent matters.
Adapt to unpredictable situations and prioritize emergency tasks while managing ongoing maintenance operations.
Remain available and responsive during assigned on-call shifts, including nights, weekends, and holidays.
Read, interpret, apply, and communicate policies, procedures, laws, codes, and regulations.
Communicate effectively both orally and in writing.
Maintain accurate records.
Maintain productive and cooperative working relationships with others.
Understand and follow oral and written directions.
Travel to various District locations and school sites.
Physical Abilities to:
Function indoors in an office or shop environment and/or outdoors in the field engaged in moderately active work.
Hand-eye coordination and manual and finger dexterity to operate computer and standard office equipment, and to write and type.
Climb ladders
Stoop, bend, crawl, kneel, and crouch.
Lift, push, and pull objects of moderate weight.
Retrieve work materials from overhead, waist, and ground-level files.
Visual acuity to read and observe diagrams, manuals, work conditions, and recognize color-coded wires and connections.
Carry on conversations in person and over the telephone.
Work in extreme temperature conditions.
Drive a vehicle to conduct work.
Working Environment
Work is performed indoors and outdoors where some safety considerations exist from exposure to materials, chemical fumes, exposure to machinery with moving parts, risk of electrical shock and possible exposure to blood borne pathogens.
Salary: Five step salary range that provides annual increases of approximately five percent until the fifth step is reached. New hire initial step placement (normally up to Step 3) based on qualifying education and experience as outlined in Merit System Rule 7.20.1. An employee who is promoted to a higher class shall be placed on the step of the new salary range that is at least five percent above the current rate, excluding any differential pay.
Vacation: Earned based on assigned hours. Increased vacation allowance based on years of service with the district. Confidential employees receive an additional 3 days vacation allotment, up to a maximum of 22 days. Management employees receive 22 days of vacation (based on a 12-month assignment).
Sick Leave: Earned at the rate of one day (based on the number of assigned hours) per month, and is accumulative from year to year.
Holidays: Fourteen paid holidays per year (based on 12-month assignment).
Insurance and Credit Union: The District offers a competitive Health and Welfare plan for employees and dependents. The Ventura Schools Federal Credit Union offers a variety of services.
Retirement: Employees are covered by Public Employees Retirement System (PERS) Social Security and Medicare. Contributions are made by both the employee and employer. Click to visit website.
Confidential Stipend: Simi Valley Unified School District provides a monthly, confidential stipend of $74.00/month to classified employees hired into the "Confidential" job category.
01
This supplemental application form may be used by a Training and Experience Rating Committee to evaluate your qualifications for this position. Based on the evaluation, the candidates with the highest scores will be invited to a structured interview. Therefore, it is imperative that you answer the questions as completely and accurately as possible.Describe YOUR EXPERIENCE and YOUR QUALIFICATIONS carefully as this information will help us determine how well you meet the (minimum and relative) employment qualification standards for this classification. All information should be clearly stated - incomplete or vague responses may disqualify your application or reduce the credit given for your qualifications and cause you to be screened out of the process. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered false and/or misleading information. Applicants found to have provided false or misleading information or over-evaluation of their skills will be disqualified from further employment processing.All information requested in the questions must be indicated on this supplemental application. References to other documents, statements such as "please see resume," biographical sketches, etc. will not be accepted in-lieu of this supplemental application. You may attach your resume in addition to the supplemental application. The general application form must also be completed.Please respond below indicating that you have read and understood these instructions and agree to answer the following questions as completely, accurately, and honestly as possible.
- Yes, I agree to answer the following questions as completely, accurately, and honestly as possible
- I do not agree
02
Do you possess a valid California driver's license?
- Yes
- No
03
Do you have a high school diploma or equivalent?
- Yes
- No
04
Do you have at least six (6) years of experience in facility maintenance, operations, or a related field?
- Yes
- No
05
Do you have at least four (4) years of supervisory or leadership experience overseeing teams of ten or more employees?
- Yes
- No
06
Have you worked directly with a computerized management system?
- Yes
- No
07
Are you available to participate in a rotating 24/7 on-call emergency response schedule, including nights, weekends, and holidays?
- Yes
- No
08
Do you have experience reading and interpreting building plans, blueprints, or technical diagrams?
- Yes
- No
09
Have you previously worked in a school district or public agency facilities/maintenance department?
- Yes
- No
10
Do you have experience ensuring compliance with OSHA, building, fire, or ADA regulations in maintenance operations?
- Yes
- No
11
Describe your experience managing daily maintenance operations across multiple sites, including scheduling and prioritizing work orders. What systems or tools do you use to track and monitor work? If you do not have any experience in this area, please indicate "N/A".
12
Explain your experience supervising maintenance staff. Include the number and types of employees you supervised, and how you handled performance evaluations, training, and conflict resolution. If you do not have any experience in this area, please indicate "N/A".
13
Provide an example of a major facility issue or emergency you were responsible for resolving. What steps did you take, and what was the outcome? If you do not have any experience in this area, please indicate "N/A
14
Detail your experience working with external vendors or contractors. What steps did you take to ensure quality work and compliance with contracts and safety standards? If you do not have any experience in this area, please indicate "N/A".
15
Describe your familiarity with building systems such as HVAC, plumbing, electrical, and roofing. Which systems have you directly managed or overseen repairs for? If you do not have any experience in this area, please indicate "N/A".
Required Question