Finance and Grants Manager*
Apply NowCompany: City of Madison, WI
Location: Madison, WI 53711
Description:
Salary : $83,478.98 - $100,326.72 Annually
Location : Madison, WI
Job Type: PERMANENT FULL TIME
Job Number: 2025-00158
Department: CDA Housing Operations
Opening Date: 04/17/2025
Closing Date: 4/28/2025 11:59 PM Central
Comp. Group/Range: 18/10
General Description
The City of Madison Community Development Authority is looking to hire a Finance and Grants Manager
This position performs responsible administrative, management, and administrative services work involving responsibility for managing the financial, fiscal, and general administrative systems of the Community Development Authority (CDA), Housing Operations Division. This position provides professional staff support in:
The Community Development Authority's (CDA's) mission is to develop and provide inclusive and safe places through quality affordable housing, services, and community resources in the City of Madison. The CDA accomplishes this mission through the effective administration of U.S. Department of Housing and Urban Development (HUD) contracts for a wide variety of programs and resources, including low-income Public Housing, Multifamily Housing, Section 8 Housing assistance, and low-income housing tax credit programs. The CDA is committed to equitable and just housing practices and is working to increase quality low-income and affordable housing throughout the City of Madison. Working for the CDA provides a sense of fulfillment and opportunities for growth, as CDA employees contribute to the betterment of their community by providing quality environments and affordable housing options now and in the future.
IMPORTANT: THERE ARE THREE (3) SUPPLEMENTAL ESSAY QUESTIONS ON THE JOB POSTING.
YOU MUST ATTACH YOUR ANSWERS IN THE ATTACHMENTS SECTION OF YOUR APPLICATION.
(To view the questions, click on the supplemental question tab OR view the bottom section of the job bulletin)
**APPLICATIONS RECEIVED WITHOUT ATTACHED ESSAY RESPONSES WILL BE ELIMINATED FROM CONSIDERATION.**
Employees may be eligible for loan forgiveness through the .
Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.
Examples of Duties and Responsibilities
Financial Management
Asset Management and Tax Credit Compliance
Grants Management
Perform related work as required.
Minimum Qualifications
OR
The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to work effectively with multicultural communities.
For a complete list of the Knowledge, Skills, and Abilities, please see the .
Special Requirements
Physical Requirements:
Work is normally performed in an office environment, using computers, telephones, copiers, etc. Employees are expected to sit or stand at a workstation for extended periods of time while performing work.
* The payroll title is Accountant 3.
The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.
Compensation
The City of Madison strives to pay competitive wages. View the current for pay for all classifications. Employees receive increases based on tenure with the City.
Benefits
The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our for more information.
Leave
Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.
0-3 years 10 work days of vacation
After 3 years 12-1/2 days
After 7 years 15 days
After 11 years 17-1/2 days
After 15 years 20 days
After 19 years 25 days
After 27 years 27 days
Employees earn 3.5 personal days in addition to vacation.
Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Year's Eve).
Employees also earn 13 sick days annually that may accrue to a total of 150 days.
Retirement
The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.
Insurance
The City of Madison offers a variety of optional insurance programs including:
Other Benefits
The City offers numerous other benefits and programs for employees, including:
457(b) deferred compensation plans
Employee Assistance Program
Bus Pass on Madison Metro
Flexible Work Schedules
Employer-paid Training
01
If you have a Bachelor's degree in a program related to accounting, such as finance or business, please share advanced-level accounting major coursework you have completed.
02
Please indicate if you have experience working with any of the following:
03
PLEASE READ CAREFULLY--YOU WILL BE REQUIRED TO ANSWER THE FOLLOWING SUPPLEMENTAL QUESTIONS AS PART OF YOUR APPLICATION. You can answer the questions using a word processing program and attach as a .docx or .pdf file. You must attach the document in the "Attachments" section of the application or you will not receive further consideration for this position. Your responses will be evaluated on your writing ability including: spelling, grammar and your ability to express your thoughts in a logical fashion. By checking this box, you acknowledge the above and understand that your response is required and failure to attach your essay response will immediately eliminate you from consideration.
04
Please describe how your education, training, and experience has prepared you to serve in this Finance and Grants Manager position.
05
The Finance and Grants Manager is responsible for the asset management of a portfolio of low-income housing tax credit multifamily properties. Please describe a project where you had to establish performance metrics. In your response, be sure to describe the project, the metrics you established, and how you reported performance to upper management.
06
Please describe a project you worked on to improve a financial process. What was your role in the project? What challenges did you face? What was the outcome of the project? How did you evaluate your progress?
Required Question
Location : Madison, WI
Job Type: PERMANENT FULL TIME
Job Number: 2025-00158
Department: CDA Housing Operations
Opening Date: 04/17/2025
Closing Date: 4/28/2025 11:59 PM Central
Comp. Group/Range: 18/10
General Description
The City of Madison Community Development Authority is looking to hire a Finance and Grants Manager
This position performs responsible administrative, management, and administrative services work involving responsibility for managing the financial, fiscal, and general administrative systems of the Community Development Authority (CDA), Housing Operations Division. This position provides professional staff support in:
- Planning, development, analysis, coordination, and administration of the Housing Authority's operating budget;
- Developing fiscal controls and systems;
- Providing centralized administrative support functions (e.g. personnel, payroll, and purchasing);
- Handling tax credit compliance and asset management;
- Managing grant evaluation, reporting, and integration of grant funding into financial systems; and
- Preparing related analysis and recommendations.
The Community Development Authority's (CDA's) mission is to develop and provide inclusive and safe places through quality affordable housing, services, and community resources in the City of Madison. The CDA accomplishes this mission through the effective administration of U.S. Department of Housing and Urban Development (HUD) contracts for a wide variety of programs and resources, including low-income Public Housing, Multifamily Housing, Section 8 Housing assistance, and low-income housing tax credit programs. The CDA is committed to equitable and just housing practices and is working to increase quality low-income and affordable housing throughout the City of Madison. Working for the CDA provides a sense of fulfillment and opportunities for growth, as CDA employees contribute to the betterment of their community by providing quality environments and affordable housing options now and in the future.
IMPORTANT: THERE ARE THREE (3) SUPPLEMENTAL ESSAY QUESTIONS ON THE JOB POSTING.
YOU MUST ATTACH YOUR ANSWERS IN THE ATTACHMENTS SECTION OF YOUR APPLICATION.
(To view the questions, click on the supplemental question tab OR view the bottom section of the job bulletin)
**APPLICATIONS RECEIVED WITHOUT ATTACHED ESSAY RESPONSES WILL BE ELIMINATED FROM CONSIDERATION.**
Employees may be eligible for loan forgiveness through the .
Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.
Examples of Duties and Responsibilities
Financial Management
- Oversee payroll process and process payroll in the absence of the Payroll Specialist.
- Develop and implement the annual CDA capital and operating budget process. Provide guidance to Managers for inclusion in the budget process.
- Create grant and project framework in MUNIS system. Provide regular review of multi-year funding and make necessary budget amendments.
- Review capital needs assessments and replacement reserves for Public Housing properties and mixed finance properties. Create budget assumptions and forecast revenue and expenses.
- Analyze salary and benefit expense allocations, make necessary recommendations for changes, and monitor for accuracy and compliance.
- Allocate expenses and revenues. Respond to budget questions from investors, lenders, and other related parties. Address shortfalls and allocate budget over a 12-month period. Assist with budget service proposal and transmittal memo. Submit to budget approval to HUD.
- Ensure accounting functions related to purchasing and invoice processing, revenue allocations, employee expense claim reimbursement, and purchase card transactions are completed timely. Reconcile petty cash.
- Perform financial forecasting and reporting. Review audits and present to CDA Board for acceptance. Review and implement internal controls. Make recommendations regarding efficient use of resources.
- Complete month-end close process.
- Prepare monthly and year-to-date financial statements. Review variances with Cost Center Managers and identify problems and corrective action. Review statements with Director and provide recommendations. Prepare quarterly financial reports for the CDA Board, attend board meetings, and respond to questions. Prepare year-end reports.
- Create financial policies per federal regulations and state requirements. Educate staff on policy and best practices related to fiscal management.
- Serve as liaison to City Finance and Treasurer.
- Ensure CDA vendors are compliant with the City's Affirmative Action policies and are informed of CDA purchasing policies.
Asset Management and Tax Credit Compliance
- Ensure Low-Income Housing Tax Credit properties are compliant under Section 42 Internal Revenue Service (IRS) regulations.
- Provide technical oversight of third-party managed property portfolio. Ensure annual invoices are processed (e.g. insurance, PILOT, asset management, and owner draws).
- Ensure compliance with financial obligations. Monitor financing and loan agreements. Ensure bank accounts are established correctly. Obtain and review amortization schedules. Review bank statements. Monitor cash flows, reserve accounts, and bank ratings. Ensure compliance with Operating Agreement.
- Develop and maintain reporting mechanisms. Monitor and report on operational and financial performance of each property. Compile, analyze, and present reports and recommendations to senior staff and Board of Commissioners.
- Collect and interpret financial component information, provide asset management reports to Tax Credit investors and ensure asset management fees are paid.
- Coordinate annual audit engagement ensuring all key parties are aware of upcoming deadlines and submission items. Review audits and work through potential audit findings, problems, or observations with auditors. Conduct annual site visits and property inspections. Participate in reviews conducted by the Wisconsin Housing and Economic Development Authority (WHEDA) and tax credit investors.
- Establish a system for monitoring key dates for reporting and payment requirements and contract expirations. Ensure property taxes are paid and tax exemption certificates and state Annual Report are filed.
- Ensure annual reporting is submitted to WHEDA. Ensure annual compliance monitoring fees and asset management fees are paid.
- Assist in developing policies and procedures.
- Provide financial technical assistance for the unwinding of limited liability corporations at the end of initial tax credit compliance period.
Grants Management
- Provide management of the Resident Opportunity and Self Sufficiency (ROSS) grant. Assist Service Coordinator and Property Managers in grant administration and budget matters. Create logic model, ensuring accountability with proper evaluation tools for data collection on service and activity measures and outcomes. Prepare annual program reporting (HUD 96010), yearly progress reports, financial reports, and narrative reports.
- Develop a system to track grant matching funds. Ensure funds are accurately allocated and align with federal regulations. Advise Staff on allowable expenses.
- Provide management of the Multifamily Housing Service Coordinator grants. Act as the Quality Assurance Manager. Develop a Quality Assurance Plan and ensure annual desk- and on-site audits are conducted in compliance with federal regulations. Provide feedback to staff and develop grant goals based on outcomes. Write logic model and ensure implementation.
- Work with City Finance to provide revenue allocation amounts for the drawdown of funds. Review grant expenditures to ensure compliance with City and CDA capitalization policies, and process amendments to correct grant expense allocations as needed.
- Serve as a back up to the Property Operations Manager by providing technical assistance on Public Housing Capital Fund Program (CFP) financial tasks.
- Serve as GrantSolutions agency administrator. Maintain active registration for System of Award Management (SAM).
Perform related work as required.
Minimum Qualifications
- Four (4) years of experience in applying the following:
- Professional accounting theory, principles, and practices.
- Payroll procedures, time conversion, and payroll systems.
- General office procedures, methods, and equipment.
- Computer software applicable to the duties of the position, Microsoft Word, Excel, PowerPoint, SharePoint, and database systems.
- Two (2) years of experience in applying the following:
- Various accounting systems and their applicability to municipal financial operations.
- Three (3) years of professional accounting experience in performing financial audits, preparing financial reports, and reconciling reports and records.
- Associate's degree in Accounting, or a Bachelor's degree in a related program such as finance, including completion of advanced-level accounting major coursework.
OR
- One (1) year of professional accounting experience in performing financial audits, preparing financial reports, and reconciling reports and records.
- Bachelor's degree in Accounting.
The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to work effectively with multicultural communities.
For a complete list of the Knowledge, Skills, and Abilities, please see the .
Special Requirements
- Ability to meet the transportation requirements of the position.
- Must be able to obtain Tax Credit Compliance certification and Certified Housing Asset Manager Certification from a CDA approved training organization (i.e., NAHRO, NCHM, NeighborWorks) within twelve (12) months of employment.
Physical Requirements:
Work is normally performed in an office environment, using computers, telephones, copiers, etc. Employees are expected to sit or stand at a workstation for extended periods of time while performing work.
* The payroll title is Accountant 3.
The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.
Compensation
The City of Madison strives to pay competitive wages. View the current for pay for all classifications. Employees receive increases based on tenure with the City.
Benefits
The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our for more information.
Leave
Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.
0-3 years 10 work days of vacation
After 3 years 12-1/2 days
After 7 years 15 days
After 11 years 17-1/2 days
After 15 years 20 days
After 19 years 25 days
After 27 years 27 days
Employees earn 3.5 personal days in addition to vacation.
Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Year's Eve).
Employees also earn 13 sick days annually that may accrue to a total of 150 days.
Retirement
The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.
Insurance
The City of Madison offers a variety of optional insurance programs including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Pet Insurance
- Life Insurance
- Income Continuation Insurance (for short and long-term disability)
- Long Term Care Insurance
Other Benefits
The City offers numerous other benefits and programs for employees, including:
457(b) deferred compensation plans
Employee Assistance Program
Bus Pass on Madison Metro
Flexible Work Schedules
Employer-paid Training
01
If you have a Bachelor's degree in a program related to accounting, such as finance or business, please share advanced-level accounting major coursework you have completed.
02
Please indicate if you have experience working with any of the following:
- Financial enterprise resource planning
- Financial statements
- Budgets
- Contracts
- Internal control systems and procedures
- Subsidized housing practices and principles
- Real estate property management
- Grant management
- Tax credit compliance rules and regulations
03
PLEASE READ CAREFULLY--YOU WILL BE REQUIRED TO ANSWER THE FOLLOWING SUPPLEMENTAL QUESTIONS AS PART OF YOUR APPLICATION. You can answer the questions using a word processing program and attach as a .docx or .pdf file. You must attach the document in the "Attachments" section of the application or you will not receive further consideration for this position. Your responses will be evaluated on your writing ability including: spelling, grammar and your ability to express your thoughts in a logical fashion. By checking this box, you acknowledge the above and understand that your response is required and failure to attach your essay response will immediately eliminate you from consideration.
- AGREED
04
Please describe how your education, training, and experience has prepared you to serve in this Finance and Grants Manager position.
- My one (1) page essay response is attached in the Attachment section of my application.
05
The Finance and Grants Manager is responsible for the asset management of a portfolio of low-income housing tax credit multifamily properties. Please describe a project where you had to establish performance metrics. In your response, be sure to describe the project, the metrics you established, and how you reported performance to upper management.
- My one (1) page essay response is attached in the Attachment section of my application.
06
Please describe a project you worked on to improve a financial process. What was your role in the project? What challenges did you face? What was the outcome of the project? How did you evaluate your progress?
- My one (1) page essay response is attached in the Attachment section of my application.
Required Question