Supervising Staff Services Analyst
Apply NowCompany: Tulare County, CA
Location: Visalia, CA 93291
Description:
Salary : $95,520.00 - $116,414.00 Annually
Location : Visalia, CA
Job Type: Full-Time
Job Number: 25-001834
Department: General Services Agency
Opening Date: 04/19/2025
Closing Date: 5/3/2025 11:59 PM Pacific
This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the General Services Agency and Probation department. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.
The current vacancy is with the General Services Agency located in Visalia. The anticipated life of the list is six months.
Typical Duties
Assist management in planning and implementing new services or changes to existing services; identify and analyze alternative methods or solutions to difficult operational or administrative problems, procedures, systems and situations; compile information, prepare and present recommendations for department management to consider; analyze work flow and recommend work improvement/efficiency methods; review and analyze requests to fill positions and to change staffing patterns in order to maintain fiscal control and adequate levels of service; identify and solve project or work process implementation problems; communicate and coordinate with inter-department staff experts, other County departments or agencies, or community agency sources in identifying alternative work solutions; schedule and conduct meetings for the coordination of projects from initial concept through to completion; assist in the review and preparation of the annual department budget by preparing salary projections, compiling and analyzing relevant data for specific line items, and preparing justifications for budget; monitor specific programs budgeted or line items; prepare agenda items for Board adoption; may make presentations of agenda items before the Board of Supervisors; make presentations before executive management, other department or agency staff, and any other stakeholder groups; prepare bid specifications or waivers, negotiate with vendors, finalize bid recommendations, and present to management; may represent the County department in the community and at professional meetings as required; review proposed or new legislation and administrative or managerial developments related to departmental services and analyze impact to make recommendations to management; prepare grants or identify funding sources, manage grants, and review goals and objectives to ensure continued funding; identify and initiate project work including recommending methods for evaluation of project and determine cost analysis; respond to requests for information from State or other agencies regarding departmental services or programs; coordinate department activities with other governmental and outside agencies; supervise, train, and evaluate staff; respond to sensitive and complex complaints and requests for information; write policies and procedures; may assist with personnel administration; use personal computer applications to assist in completing work such as spread sheets and word processing; attend various seminars and workshops to maintain and update job knowledge. Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum Qualifications
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education: Graduation from an accredited college or university with a Bachelor's degree in business or public administration, accounting, economics, organizational management, or closely related field.
Experience: Three (3) years of progressively responsible administrative experience in policy analysis, complex project management, budget analysis related to local government, fiscal, managerial, or personnel administrative work, one (1) year of which in a supervisory capacity.
Knowledge of: Principles and practices of management analysis and organizational design, public administration, budgeting and financial management; federal, state, and local governmental organization; research methods and techniques, and methods of report preparation; principles and practices of personnel selection, evaluation, and management; governmental budget preparation and control; statistical data collection and analysis techniques; methods, and practices; principles and practices of supervision; standard office procedures and practices.
Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; analyze organizational and administrative problems and situations, and recommend and implement an effective course of action; communicate clearly and concisely, verbally and in writing; properly interpret and make decisions in accordance with applicable laws, regulations, and policies; operate a personal computer using standard word processing and spreadsheet software in order to produce reports, tables, charts and other materials; monitor and control the expenditure of funds consistent with an approved budget; prepare complete and accurate written reports and other documents; establish and maintain cooperative relationships with those contacted in the course of work; apply statistical methods in the analysis of management methods and problems; plan, prepare and make oral presentations to large groups; understand, interpret and apply provisions of Federal, State and local legislation, rules, and regulations pertinent to the administration of department policies and programs; retain and recall a wide variety of information for long periods of time; follow complex written and verbal instructions; maintain various records; convey complex concepts and procedures to lay persons; ability to work in a dynamic and fast paced work environment; ability to multi task and manage complex priorities.
Additional Information
Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 19
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP)
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.
FLSA exempt employees accrue an additional 5 days of vacation per year.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D: $30,000; Provided by Standard Insurance Company
Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.
Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
01
The supplemental application form is an EXAMINATION. All candidates are required to complete the questions at the end of the application. The supplemental application questions will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. The questions that follow will be used to evaluate the extent to which a candidate has demonstrated and applied the knowledge, skills, and abilities critical to successful performance for this position. You must respond to all required questions to be considered for this position.Describe your fiscal, managerial, personnel, or governmental administrative experience. Include in your response the specific functions performed and your level of responsibility.
02
Describe your experience in researching, compiling and analyzing information to formulate alternatives and recommendations. Indicate a specific example including the topic, the information analyzed, the alternatives developed, and the recommendation made.
03
Describe your experience in preparing reports to monitor the inaccuracy of data input. Explain the type of data that was monitored and the action taken to correct the cause of the data entry inaccuracies.
04
Describe your individual and team-related experience in using and training software programs such as spreadsheet, databases, and word processing programs. In your response, indicate the programs/software and the type of applications for which it was used, and any specialized software related to records or files.
05
Describe your experience in project management. Include in your answer, the description of a project you were asked to complete and the steps you took to ensure the project was completed in the timelines given.
06
Describe your experience in facilitating meetings and giving presentations to both small and large groups. Include the topic of the meeting/presentation, the tools you used to present materials to the group, and description of the audience of the meeting/presentation.
07
Briefly describe your supervisory experience in training, scheduling assignments, evaluating employee performance, and disciplining employees.
Required Question
Location : Visalia, CA
Job Type: Full-Time
Job Number: 25-001834
Department: General Services Agency
Opening Date: 04/19/2025
Closing Date: 5/3/2025 11:59 PM Pacific
This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the General Services Agency and Probation department. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.
The current vacancy is with the General Services Agency located in Visalia. The anticipated life of the list is six months.
Typical Duties
Assist management in planning and implementing new services or changes to existing services; identify and analyze alternative methods or solutions to difficult operational or administrative problems, procedures, systems and situations; compile information, prepare and present recommendations for department management to consider; analyze work flow and recommend work improvement/efficiency methods; review and analyze requests to fill positions and to change staffing patterns in order to maintain fiscal control and adequate levels of service; identify and solve project or work process implementation problems; communicate and coordinate with inter-department staff experts, other County departments or agencies, or community agency sources in identifying alternative work solutions; schedule and conduct meetings for the coordination of projects from initial concept through to completion; assist in the review and preparation of the annual department budget by preparing salary projections, compiling and analyzing relevant data for specific line items, and preparing justifications for budget; monitor specific programs budgeted or line items; prepare agenda items for Board adoption; may make presentations of agenda items before the Board of Supervisors; make presentations before executive management, other department or agency staff, and any other stakeholder groups; prepare bid specifications or waivers, negotiate with vendors, finalize bid recommendations, and present to management; may represent the County department in the community and at professional meetings as required; review proposed or new legislation and administrative or managerial developments related to departmental services and analyze impact to make recommendations to management; prepare grants or identify funding sources, manage grants, and review goals and objectives to ensure continued funding; identify and initiate project work including recommending methods for evaluation of project and determine cost analysis; respond to requests for information from State or other agencies regarding departmental services or programs; coordinate department activities with other governmental and outside agencies; supervise, train, and evaluate staff; respond to sensitive and complex complaints and requests for information; write policies and procedures; may assist with personnel administration; use personal computer applications to assist in completing work such as spread sheets and word processing; attend various seminars and workshops to maintain and update job knowledge. Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum Qualifications
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education: Graduation from an accredited college or university with a Bachelor's degree in business or public administration, accounting, economics, organizational management, or closely related field.
Experience: Three (3) years of progressively responsible administrative experience in policy analysis, complex project management, budget analysis related to local government, fiscal, managerial, or personnel administrative work, one (1) year of which in a supervisory capacity.
Knowledge of: Principles and practices of management analysis and organizational design, public administration, budgeting and financial management; federal, state, and local governmental organization; research methods and techniques, and methods of report preparation; principles and practices of personnel selection, evaluation, and management; governmental budget preparation and control; statistical data collection and analysis techniques; methods, and practices; principles and practices of supervision; standard office procedures and practices.
Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; analyze organizational and administrative problems and situations, and recommend and implement an effective course of action; communicate clearly and concisely, verbally and in writing; properly interpret and make decisions in accordance with applicable laws, regulations, and policies; operate a personal computer using standard word processing and spreadsheet software in order to produce reports, tables, charts and other materials; monitor and control the expenditure of funds consistent with an approved budget; prepare complete and accurate written reports and other documents; establish and maintain cooperative relationships with those contacted in the course of work; apply statistical methods in the analysis of management methods and problems; plan, prepare and make oral presentations to large groups; understand, interpret and apply provisions of Federal, State and local legislation, rules, and regulations pertinent to the administration of department policies and programs; retain and recall a wide variety of information for long periods of time; follow complex written and verbal instructions; maintain various records; convey complex concepts and procedures to lay persons; ability to work in a dynamic and fast paced work environment; ability to multi task and manage complex priorities.
Additional Information
Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 19
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP)
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.
FLSA exempt employees accrue an additional 5 days of vacation per year.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D: $30,000; Provided by Standard Insurance Company
Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.
Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
01
The supplemental application form is an EXAMINATION. All candidates are required to complete the questions at the end of the application. The supplemental application questions will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. The questions that follow will be used to evaluate the extent to which a candidate has demonstrated and applied the knowledge, skills, and abilities critical to successful performance for this position. You must respond to all required questions to be considered for this position.Describe your fiscal, managerial, personnel, or governmental administrative experience. Include in your response the specific functions performed and your level of responsibility.
02
Describe your experience in researching, compiling and analyzing information to formulate alternatives and recommendations. Indicate a specific example including the topic, the information analyzed, the alternatives developed, and the recommendation made.
03
Describe your experience in preparing reports to monitor the inaccuracy of data input. Explain the type of data that was monitored and the action taken to correct the cause of the data entry inaccuracies.
04
Describe your individual and team-related experience in using and training software programs such as spreadsheet, databases, and word processing programs. In your response, indicate the programs/software and the type of applications for which it was used, and any specialized software related to records or files.
05
Describe your experience in project management. Include in your answer, the description of a project you were asked to complete and the steps you took to ensure the project was completed in the timelines given.
06
Describe your experience in facilitating meetings and giving presentations to both small and large groups. Include the topic of the meeting/presentation, the tools you used to present materials to the group, and description of the audience of the meeting/presentation.
07
Briefly describe your supervisory experience in training, scheduling assignments, evaluating employee performance, and disciplining employees.
Required Question