Operations Coordinator

Operations Coordinator

Location: Playa Vista, California (in-person, five days per week)

As an Operations Coordinator, you will provide support to two operational leaders at a fast-paced and growing aerospace company. You'll be responsible for tracking cross-functional projects, providing day-to-day administrative support, making sense of a high volume of information and turning it into clear, accessible data and summaries that help our leadership make faster, smarter decisions, and-over time-taking ownership of projects of varying complexity.

The ideal candidate is highly organized, detail-oriented, relentless, and energized by the opportunity to help drive impactful initiatives forward. If you thrive in a dynamic environment, can pivot fast and still deliver clarity and results, and love being at the center of getting things done, we want to hear from you.

Responsibilities

• Provide comprehensive administrative and project support to the operations team
• Maintain organized documentation related to recruiting, compliance, and company operations
• Lead support for recruiting operations, which include drafting job descriptions, coordinating updates with hiring managers, tracking candidate progress, scheduling interviews, and managing on-site visit logistics
• Manage platform posting of open roles (LinkedIn and related platforms)
• Ensure documentation of takeaway, follow ups and action items during hiring and operations meetings
• Coordinate legal document requests, maintain compliance files, and manage DocuSign workflows
• Monitor and track open legal and compliance tasks and maintain associated schedules
• Prioritize and route incoming IT and information requests; organize responses in coordination with technical team
• Liaise with vendors and internal stakeholders to ensure smooth execution of IT, procurement, and regulatory workflows
• Support employee experience initiatives including onboarding, team activities, and miscellaneous requests
• Manage office inventory and supplies on an interim basis until an office manager is in place
• Proactively identify gaps or inefficiencies in processes and suggest improvements

Qualifications:

• 2+ years of experience in an administrative, operations, project coordination, or similar support role
• Demonstrated ability to manage complex workflows and competing priorities, such as independently coordinating logistics for multi-department initiatives, maintaining tracking systems, or meeting tight deadlines on multiple simultaneous tasks
• Proven written and verbal communication skills, as evidenced by drafting internal communications, external correspondence, team updates, or leading meetings and presentations with cross-functional stakeholders
• Experience working across legal, HR, and operational functions, such as helping facilitate onboarding processes, supporting contract review cycles, or coordinating compliance-related documentation
• Track record of adaptability and initiative in fast-paced environments, including examples of quickly shifting focus in response to new priorities, taking on undefined tasks, or proactively solving operational problems without direct instruction
• History of handling confidential and sensitive information, demonstrated through responsibilities such as managing employee records, supporting legal document preparation, or working with executive leadership on discreet matters

Compensation & Benefits:

• 85,000k - 105,000k, Salary may vary with experience
• Incentive Equity
• Annual Performance-Based Bonus
• Medical, Dental and Vision Insurance
• Short- and Long-Term Disability Insurance
• Life Insurance
• PTO
• 401k with Company match
• Subsidized daily catered lunch, snacks and coffee

You must be a U.S. citizen or lawful permanent resident of the U.S., protected individual as defined by 22 C.F.R. 120.15 , or eligible to obtain the required authorizations from the U.S. Department of State

Please click here to Apply.