Procurement Specialist
Apply NowCompany: City of Coral Gables, FL
Location: Coral Gables, FL 33114
Description:
Salary: $66,048.12 - $102,374.52 Annually
Location : City of Coral Gables, FL
Job Type: Full-time
Job Number: 1302
Department: Finance Department
Opening Date: 04/18/2025
Closing Date: 5/5/2025 11:59 PM Eastern
Summary
This position performs responsible administrative and technical duties in the City's Purchasing Department.
Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Assigns and reviews work of Contract Specialist. Trains and assists Contract Specialist with duties. Ensures department procedures are followed.
Processes and maintains City contracts. Reviews specifications for new contracts and revisions as needed. Verifies completeness of paperwork and compliance with insurance and legal requirements. Processes paperwork and letters required for contract renewals and cancellations.
Administers bid and RFP processes. Prepares legal advertising and bid packages. Arranges pre bid conferences. Opens, tabulates, and records bids. Analyzes bid quotations. Prepares bid recommendations for presentation to City Commission.
Communicates with Department Directors and service providers to ensure contracted services comply with contract requirements.
Develops and implements procedures. Performs Buyer duties to include placing orders and processing payments. Writes reports and correspondence. Maintains detailed records and files. Answers telephones and provides information. Operates computer and other office equipment.
Performs other related duties as assigned.
Qualifications
Bachelor's Degree in Public Administration, Business Administration, or related field.
Four (4) years public sector procurement experience in a related position is required. Other related experience may be considered.
One (1) or more of the following certifications is desirable but not required to qualify as a candidate for this position: CPPB (Certified Professional Public Buyer), a CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager).
Valid Florida Driver's License.
A comparable amount of training or experience may be substituted for the minimum qualifications.
Additional Information
The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace
HOLIDAYS: 15 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
LIFE INSURANCE: Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
- Venetian Pool - No charge for daily admission.
- Tennis Centers - No charge for daily court fees
- Youth Center - 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
- Monday through Friday - no charge
- Saturday, Sunday and Holidays:
- Before Noon - Twilight fees apply
- After Noon - No charge
(cart fees apply at all times)
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
01
Do you have a Bachelor's degree in Finance, Accounting, Business Administration, or Public Administration?
02
Do you have four (4) years public sector procurement experience in a related position as required?
03
Do you have one of the following certifications: CPPB (Certified Professional Public Buyer), CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager)?
Required Question
Location : City of Coral Gables, FL
Job Type: Full-time
Job Number: 1302
Department: Finance Department
Opening Date: 04/18/2025
Closing Date: 5/5/2025 11:59 PM Eastern
Summary
This position performs responsible administrative and technical duties in the City's Purchasing Department.
Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Assigns and reviews work of Contract Specialist. Trains and assists Contract Specialist with duties. Ensures department procedures are followed.
Processes and maintains City contracts. Reviews specifications for new contracts and revisions as needed. Verifies completeness of paperwork and compliance with insurance and legal requirements. Processes paperwork and letters required for contract renewals and cancellations.
Administers bid and RFP processes. Prepares legal advertising and bid packages. Arranges pre bid conferences. Opens, tabulates, and records bids. Analyzes bid quotations. Prepares bid recommendations for presentation to City Commission.
Communicates with Department Directors and service providers to ensure contracted services comply with contract requirements.
Develops and implements procedures. Performs Buyer duties to include placing orders and processing payments. Writes reports and correspondence. Maintains detailed records and files. Answers telephones and provides information. Operates computer and other office equipment.
Performs other related duties as assigned.
Qualifications
Bachelor's Degree in Public Administration, Business Administration, or related field.
Four (4) years public sector procurement experience in a related position is required. Other related experience may be considered.
One (1) or more of the following certifications is desirable but not required to qualify as a candidate for this position: CPPB (Certified Professional Public Buyer), a CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager).
Valid Florida Driver's License.
A comparable amount of training or experience may be substituted for the minimum qualifications.
Additional Information
The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace
HOLIDAYS: 15 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
LIFE INSURANCE: Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
- Venetian Pool - No charge for daily admission.
- Tennis Centers - No charge for daily court fees
- Youth Center - 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
- Monday through Friday - no charge
- Saturday, Sunday and Holidays:
- Before Noon - Twilight fees apply
- After Noon - No charge
(cart fees apply at all times)
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
01
Do you have a Bachelor's degree in Finance, Accounting, Business Administration, or Public Administration?
- Yes
- No
02
Do you have four (4) years public sector procurement experience in a related position as required?
- Yes
- No
03
Do you have one of the following certifications: CPPB (Certified Professional Public Buyer), CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager)?
- Yes
- No
Required Question