Project Analyst, PIE - Oahu (Honolulu, Hawaii (HI), US, 96813)

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: at 11:59PM HST

BRIEF POSTING DESCRIPTION:

The P RF POLE INFRASTRUCTURE ENTERPRISE Department of the P POLE INFRASTRUCTURE ENTERPRISE Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Project Analysts serve as a key resource for setting up projects and programs in PIE, estimating, scheduling, and accounting systems, and for monitoring, analyzing, and reporting project and program progress and performance against approved budgets and milestones. Works closely with key financial employees, Project/Program Managers (PMs) and C&M Superintendents in other Divisions to ensure PIE programs and projects remain on track and up to date. Works closely with Financial Administrators on invoicing and work order requirements unique to PIE. Includes configuring, managing, and using project management tools, methodology, and information systems to support PMs from conceptualization/inception through scoping, budgeting, scheduling, design, approval, procurement, construction, placement in operation, and project closing. Develops and documents standard operating procedures for individual projects and programs unique to PIE.

ESSENTIAL FUNCTIONS:

• Project Initiation and Planning: Assists and supports PMs with their associated project initiation and planning responsibilities. Configures and manages project/program information and management systems including development of project/program hierarchies, opening projects/programs and subprojects, establishing work orders, setting up Ellipse interfaces and work management system interfaces, and creating MS Project schedules.
• Project Authorizations and Approvals: Develops and prepares project-related information, reports, analysis, and presentations to assist and support Project/Program Managers in the following areas: 1) obtaining Company authorizations for expenditures for engineering, materials, and construction; and 2) Regulatory Affairs, Management Accounting & Financial Services, Community Relations, Government Relations, Corporate Communications, Legal, Permitting, Energy Delivery departments, and others in obtaining approvals and permits.
• Communications, Presentation and PIE Invoicing: Develops and prepares project-related information, reports, analysis, and presentations to assist and support PIE Managers, PIE Director, and other financial employees throughout the Company who use PIE data internally or externally with key stakeholders. Works closely with Financial Administrators in creating and verifying all PIE invoicing, communicating with telecommunications carriers in collecting revenues and administering true-ups, which is unique to PIE.
• Project Monitoring and Reporting: Develops, automates, generates, monitors, and analyzes project cost and progress information and reports to support PMs in managing project budgets and schedules and in complying with all project reporting requirements-internally and externally. Monitors and manages UI Planner and Ellipse/SAP updates to ensure timely and accurate project reports and analysis. Tracks status of design, permits, materials, construction, etc. and assists Program Managers, PIE Managers, PIE Director and other financial employees throughout the Company in following up with leads to help keep the project on schedule and within budget.
• Project Closing: Assists and supports Program Managers, PIE Managers, PIE Director and other financial employees in ensuring completion of all contractual and administrative closeouts including project acceptance/signoffs, drawing and records updates, procurement audits/reconciliation, performance and lessons learned review, resources and project team release, and accounting closeout of project and associated work orders.
• Special/Ad-Hoc Report Development: Compiles and analyzes data and develops special reports for the Program Managers, PIE Managers, PIE Director and other financial employees.
• Information Technology Change Coordination: Participates on system- and computer-related taskforces and is the Division coordinator for other company-wide information systems and computer application changes (e.g. ERP system replacement, MS Windows upgrades/conversions, Ellipse/SAP site tester).
• Department Support and Improvement: Supports PIE in the development of systems, processes, procedures and whatever else is needed to facilitate the smooth and effective functioning of the Department.
• Other duties as assigned
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Thorough knowledge of personal computers and related software applications such as: Excel spreadsheets, MS Word, MS Project, Pillar/UI Planner, Ellipse, Power Point, MS Access, etc.
• Thorough knowledge of the principles of accounting, including general ledger, cost accounting and capital budgeting systems normally acquired though college level courses or significant equivalent experience.
• Working knowledge of Company and department financial policies and procedures.
• Thorough knowledge of matrix project management systems and critical path scheduling using MS Project is highly desirable.
• Capability to learn and develop working knowledge in the following:
• Project management principles
• Earned Value (EV) analysis
• Utility information systems
• Capability to learn and develop general understanding in the following:
• Engineering and construction practices
• Facilities siting and permitting process
• Land use and rights including associated regulatory, social, and public affairs processes (including neighborhood boards, community groups, government agencies, political leaders, media, etc.)
• Electric transmission, substations, and distribution systems
• Utility operations
• Utility regulation
• Working knowledge of LEAN continuous improvement principles and best practices to achieve operational excellence.
• Working knowledge of SafeStart principles and best practices to achieve a safe workplace environment.

Skills Requirements

• Computer: Advanced expertise with personal computers and/or mainframe systems and related software applications such as project scheduling/management, spreadsheets, databases, word processing, etc.
• Analytical: Advanced ability to create and interpret trends, models, forecasts, and simulations.
• Critical Thinking and Problem Solving: Advanced ability to understand and accurately define problems, analyze and synthesize information, identify and evaluate solution options, and render sound decisions. Basic ability to conceptualize new ideas and deal effectively with incomplete, inconsistent, or conflicting information.
• Decision Making: Basic ability to select a course of action among several options.
• Conflict Resolution: Basic ability to use communication, negotiation, and problem-solving skills to resolve conflicts between parties.
• Negotiation: Basic ability to listen and develop alternative solutions that will result in a variety of constituents reaching agreement on a course of action.
• Communication: Intermediate written, oral, and listening communication skills. Intermediate ability to articulate ideas and concepts clearly and concisely.
• Presentation: Intermediate ability to prepare effective presentations and basic ability to deliver effective presentations to small groups.
• Personal: Advanced ability to plan, prioritize, schedule, and manage time and work to complete tasks and meet deadlines, while handling multiple assignments and remaining flexible and adapting to changing priorities.
• Interpersonal: Intermediate ability to relate to and interact with other people to reach objectives. Appreciates the agendas and perspectives of others. Develops effective give-and-take relationships.
• Professionalism: Intermediate ability to handle difficult, confrontational, sensitive, and/or confidential issues and information with tact, courtesy, discretion, respect, and fairness,
• Team Collaboration: Intermediate ability to function effectively in a team environment and contribute to team process and decision-making
• Internal and External Relationship: Basic ability to develop/maintain strong, positive relationships with Company leadership and management as well as leaders and members of the community and government.

Experience Requirements

• Several years (3-5) experience in accounting and forecasting systems and capital project budgets.
• Several years (3-5) of experience or demonstrated ability with computers, information systems, and software applications including MS Project and Excel.
• Several years (3-5) of analytical experience or demonstrated ability preferably with data and/or projects.
• Few years (2-3) of experience utilizing project management techniques.
• Must have or be able to qualify for a State of Hawaii driver's license. Must meet the standards for frequent or required driving positions stated in the Hiring Standards for Required Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.

Role: Professional

Number of Vacancies: 1

Location: Honolulu - Oahu

Hiring Range: The hiring range for the Project Analyst (PIE) [Req ID 9671] position is $78,000.00 to $99,600.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light ("Company") are Hawaii Public Utilities Commission ("PUC") regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC's Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

Affiliate is defined as "any person or entity that possesses an 'affiliate interest' in a utility as defined by section 269-19.5, Hawaii Revised Statutes ("HRS"), including a utility's parent holding company, except as otherwise provided by HRS section 269-19.5(h)."

Affiliate-Related Entity is defined as "a third party that provides electricity-related services in a regulated utility's service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge."

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.