Executive Assistant

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a "people first, think safety" culture throughout our organization. This "people first" culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities

The primary responsibility is to provide confidential executive-level support both business and personal related to the CFO and Materials Division Manager coordinating the administrative functions and support within the Executive Office.

The Executive Assistant will assist both senior executives in such duties as may be assigned or delegated to meet the needs of management. The Executive Assistant is required to solve complex administrative problems independently and with good judgment, as well as, perform such other administrative tasks such as maintaining the calendars of the executives, make travel arrangements, and drafting business letters and presentations.

RESPONSIBILITIES:

• Handle confidential business and personal information
• Demonstrate a high degree of professionalism, initiative and independence
• Assist in timely management of all communication, both written and oral; compose letters, emails and statements independently and monitoring follow up
• Use initiative to handle a wide variety of administrative support duties, manage complex calendars, arrange meetings on and off site, travel
• Prepare agendas; attend meetings; maintain office files both electronic and hard copies
• Arrange for and schedule appointments; prepare materials for meetings as appropriate
• Serve as a resource for information
• Perform other related duties incidental to the work described herein, including general clerical
• Open, sort, and distribute incoming correspondence, including mail, faxes and emails
• Meet and greet clients and visitors
• Light driving as needed.
• Other miscellaneous duties as assigned

Qualifications

• Bachelors degree in business or administration preferred.
• 10+ years supporting C Suite executives administratively required. Experience in the construction industry a plus.
• Professional verbal and written communication skills.
• Valid Driver's License.
• Proficiency of Microsoft Office programs: Excel, Word, PowerPoint and Outlook.
• Knowledge of accounting software, either QuickBooks or Quicken.
• Ability to type 50 wpm.

Reports to: CFO and Materials Division Manager
Location: Farmingdale, NY

Salary Range: $85,000 to $85,000

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively "Posillico") do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.