Assistant Director of Procurement
Apply NowCompany: State of Oregon
Location: Salem, OR 97301
Description:
Initial Posting Date:
04/18/2025
Application Deadline:
05/04/2025
Agency:
Oregon Department of Education
Salary Range:
$6,667 - $10,311
Position Type:
Employee
Position Title:
Assistant Director of Procurement
Job Description:
Position Title: Assistant Director of Procurement
Classification: Procurement Manager 1
Salary: $6,667 - $10,311 (PERS $7,128 - $11,028)
We are seeking an Assistant Director of Procurement to join our Office of Finance and Information Technology at the Oregon Department of Education. This is a Limited Duration management service position ending June 30th 2027.
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.
The Procurement Services Unit provides the core procurement expertise for services to the agency. The Unit is supervised by the Director of Procurement who reports directly to the Assistant Superintendent of OFIT. The Procurement Services Unit is responsible for the design and implementation of procurement and grant making services that support the agency's mission while ensuring the cost-effective acquisition of commodities and services; agency compliance with purchasing laws, rules and guidelines; and compliance with delegated purchasing authority agreements. The Unit consults with and trains agency employees and external partners on purchasing laws, rules, procedures and policies and administers a training and certification program. The work of the Unit involves administering the procurement and grant making process for complex formal and informal contracts, grants, and projects; advising agency staff, contractors, sub-recipients, and vendors of legal requirements regarding the preparation of specifications for competitive bidding; developing and monitoring annual supply contracts; preparing requests for proposals for procuring professional, technical and expert services; and working with various Business Development programs to promote and attract Minority, Women and Emerging Small Business participation in the bidding process. The Unit also is a key contributor to ensuring the success of ODE's strategic plan.
What You Will Do!
Under the leadership of the Director of Procurement Services, this newly added Assistant Director of Procurement position will join the existing leadership team to support the growing needs of the procurement unit. Currently, five work pods consisting of approximately 15 procurement specialists at various levels within the procurement and contract specialist series are overseen by the Director of Procurement and one Assistant Director. With the addition of this position, direct supervision of the team will be shared-each Assistant Director will manage approximately half of the work pods.
The Assistant Director will assign work, establish schedules, and monitor performance to ensure goals and deadlines are met. They will work in close coordination with the existing Assistant Director of Procurement to ensure consistent support, aligned assignments, and cohesive management across the full procurement team.
This position will also collaborate with the Director of Procurement, the Operational Improvement Strategist, and the Training and Outreach Coordinator to evaluate and revise agency procurement policies and procedures, ensuring alignment with operational needs and continuous improvement efforts.
The Assistant Director of Procurement Services is responsible for supporting a procurement system rooted in equity, excellent customer service, internal and external collaboration, best practices, and strong stewardship of public resources. The role also promotes a high-performance culture focused on quality work, productivity, inclusion, and the core values of ODE: integrity, accountability, excellence, and equity.
Typical duties include:
The work of this position is Fair Labor Standard Act exempt and frequently exceeds 40-hour work week, often extending into evenings and weekends. Job duties may require in and out-of-state travel. Much of the work of this position must be accomplished within time-sensitive constraints. Subject to frequent interruptions. Carries state-issued mobile phone and is available to the executive management team 24/7/365.
Please click here to view the full position description
Minimum Qualifications (Need to Have)
Five years of lead work, supervision, or progressively related experience;
OR
two years of related experience and a bachelor's degree in a related field.
Minimum qualifications must be met to qualify for this position.
Desired Attributes (Nice to Have):
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.
Why Us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our Amazing Benefits Include:
If you have a desire to make a difference in the lives of Oregonians, apply today!
To Apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
1st Thursday of the month - 11 am to 11:45 am (PST)
Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
Helpful Links and Contact Information:
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference...for a lifetime!
04/18/2025
Application Deadline:
05/04/2025
Agency:
Oregon Department of Education
Salary Range:
$6,667 - $10,311
Position Type:
Employee
Position Title:
Assistant Director of Procurement
Job Description:
Position Title: Assistant Director of Procurement
Classification: Procurement Manager 1
Salary: $6,667 - $10,311 (PERS $7,128 - $11,028)
We are seeking an Assistant Director of Procurement to join our Office of Finance and Information Technology at the Oregon Department of Education. This is a Limited Duration management service position ending June 30th 2027.
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.
The Procurement Services Unit provides the core procurement expertise for services to the agency. The Unit is supervised by the Director of Procurement who reports directly to the Assistant Superintendent of OFIT. The Procurement Services Unit is responsible for the design and implementation of procurement and grant making services that support the agency's mission while ensuring the cost-effective acquisition of commodities and services; agency compliance with purchasing laws, rules and guidelines; and compliance with delegated purchasing authority agreements. The Unit consults with and trains agency employees and external partners on purchasing laws, rules, procedures and policies and administers a training and certification program. The work of the Unit involves administering the procurement and grant making process for complex formal and informal contracts, grants, and projects; advising agency staff, contractors, sub-recipients, and vendors of legal requirements regarding the preparation of specifications for competitive bidding; developing and monitoring annual supply contracts; preparing requests for proposals for procuring professional, technical and expert services; and working with various Business Development programs to promote and attract Minority, Women and Emerging Small Business participation in the bidding process. The Unit also is a key contributor to ensuring the success of ODE's strategic plan.
What You Will Do!
Under the leadership of the Director of Procurement Services, this newly added Assistant Director of Procurement position will join the existing leadership team to support the growing needs of the procurement unit. Currently, five work pods consisting of approximately 15 procurement specialists at various levels within the procurement and contract specialist series are overseen by the Director of Procurement and one Assistant Director. With the addition of this position, direct supervision of the team will be shared-each Assistant Director will manage approximately half of the work pods.
The Assistant Director will assign work, establish schedules, and monitor performance to ensure goals and deadlines are met. They will work in close coordination with the existing Assistant Director of Procurement to ensure consistent support, aligned assignments, and cohesive management across the full procurement team.
This position will also collaborate with the Director of Procurement, the Operational Improvement Strategist, and the Training and Outreach Coordinator to evaluate and revise agency procurement policies and procedures, ensuring alignment with operational needs and continuous improvement efforts.
The Assistant Director of Procurement Services is responsible for supporting a procurement system rooted in equity, excellent customer service, internal and external collaboration, best practices, and strong stewardship of public resources. The role also promotes a high-performance culture focused on quality work, productivity, inclusion, and the core values of ODE: integrity, accountability, excellence, and equity.
Typical duties include:
- Provides leadership and oversight over all contracts and agreements held by ODE.
- Ad-Hoc review of contract files for completeness and alignment with statutory requirements for contract administration.
- Works with the Director of Procurement to have regular customer support meetings with business partners and program staff related to the contracting and grant-making process.
- Partners with customers to develop and maintain procurement policies, procedures, and operating guidelines for their program area.
The work of this position is Fair Labor Standard Act exempt and frequently exceeds 40-hour work week, often extending into evenings and weekends. Job duties may require in and out-of-state travel. Much of the work of this position must be accomplished within time-sensitive constraints. Subject to frequent interruptions. Carries state-issued mobile phone and is available to the executive management team 24/7/365.
Please click here to view the full position description
Minimum Qualifications (Need to Have)
Five years of lead work, supervision, or progressively related experience;
OR
two years of related experience and a bachelor's degree in a related field.
Minimum qualifications must be met to qualify for this position.
Desired Attributes (Nice to Have):
- Experience supervising and leading a procurement team with an equity lens, with experience that included planning, assigning, and reviewing work, supporting subordinates through training, motivating others to work effectively, and efficiently and effectively managing a budget.
- Ability to lead and advise with ethical integrity and professional responsibility.
- Extensive knowledge and skill in analyzing procurement principles, ethics, laws, rules, policies and guidelines used in the procurement of goods and services either at a local, state, or federal government level.
- Skill in planning, developing, and implementing business policy and process improvements in an effort to create both efficiency and a high quality level of outcomes.
- Demonstrated accomplishment applying an equity lens to purchasing and contracting, including outreach and working with women and minority-owned businesses.
- Preference will be granted to those that currently hold a professional procurement certification (e.g. NIGP - CPP, CPPB, CPPO, or OPBC)
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.
Why Us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our Amazing Benefits Include:
- Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
- Paid days off -
- 11 paid holidays per year,
- 3 additional paid "Personal Business Days" per year,
- 8 hours of sick leave accumulated every month,
- Progressive vacation leave accrual and increases every 5 years.
- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, Paid Leave Oregon, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
- Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
- If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To Apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
- Upload a resume and cover letter.
- In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application. Failure to attach a cover letter and resume may result in the disqualification of your application.
- In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the "What we are looking for" section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
- Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
- External Applicants: Click on the "Apply" button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter.
- Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
1st Thursday of the month - 11 am to 11:45 am (PST)
Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
- Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
- Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
- The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submission. These questions are necessary to complete the application process.
- Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
- External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
- Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
- If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at ode.jobs@ode.oregon.gov. Please be sure to include the job requisition number.
- Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
- Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.
Helpful Links and Contact Information:
- Learn more about ODE
- Understanding the State Application Process
- Resources for Job Seekers
- Get There - Oregon's easy-to-use carpool matching tool and trip planner.
- Live, work, and play in Salem, Oregon.
- For additional information, you may contact us by e-mail at ode.jobs@ode.oregon.gov.
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference...for a lifetime!