Lab and Facilities Manager

About Vevo Therapeutics

Vevo Therapeutics is revolutionizing oncology through AI-driven drug discovery, combining sophisticated biology experiments with cutting-edge computational methods. Our mission is to redefine cancer treatment by harnessing precision medicine approaches and advanced data-driven strategies in the age of AI.

Role Description

This is a full-time, on-site, laboratory and facilities position based in South San Francisco (SSF), CA.

We are looking for a driven, curious, and versatile individual with a "do anything and everything" attitude, willing to be hands-on in all aspects of laboratory and office operations-from maintaining and fixing lab equipment to evaluating and implementing new systems. You'll be instrumental in creating a Lab 2.0 - a space that blends cutting-edge biotech with modern tools, emerging AI technologies, and smart systems that enhance collaboration, productivity and community.

We are seeking a highly motivated, technology-fluent Lab and Facilities Manager to oversee laboratory operation, maintenance, and compliance of our facilities and laboratory environments and manage office systems, as we rapidly scale our research capabilities. This is a hands-on role responsible for ensuring our spaces support high-performance science, meet regulatory standards, and provide a safe, efficient, and well-maintained environment for our teams. You will be the operational backbone of our space, ensuring that our labs and office are functional, safe, and inspiring.

This role comprises approximately 60% laboratory management and 40% office administration. The ideal candidate will possess deep scientific knowledge, particularly in molecular biology and cell culture, combined with exceptional proficiency in digital tools, database management, and coding (e.g., Airtable, scripting, and interface design). We are looking for someone with a relentless drive to build, optimize, and scale operational systems, who thrives in challenging, fast-paced environments, and proactively tackles hurdles.

Key Responsibilities - Laboratory Management (60%):

• Oversee and rapidly scale laboratory operations, ensuring smooth execution of molecular biology and cell culture activities.
• Lead maintenance scheduling, emergency preparedness, and response protocols across all lab spaces.
• Develop and manage efficient systems for inventory (onsite and warehouse), procurement, equipment maintenance, and vendor relationships.
• Ensure compliance with BSL-2 safety protocols and all relevant CDC, NIH, OSHA, EH&S, and local regulations, including proper PPE usage and best practices.
• Maintain accurate inventories and oversee proper storage, labeling, and disposal of materials, including hazardous waste.
• Oversee waste disposal, BSC certifications, decontamination procedures, and biological incident response (spills, near-misses, etc.)
• Ensure accessibility and upkeep of critical safety infrastructure, including eyewash stations, first aid kits, spill kits, and emergency equipment.
• Create, maintain, and regularly update biosafety manuals, exposure control plans, evacuation procedures, and lockdown protocols.
• Maintain detailed records of training, incidents, and audits; lead onboarding and annual refresher biosafety training for all lab personnel.
• Oversee documentation for MTAs, chain-of-custody logs, and pathogen tracking to ensure regulatory and internal compliance.
• Develop and scale robust lab workflows, SOPs, and tracking systems that support operational excellence.
• Support experimental setup, troubleshooting, and systematic data management for high-performing research teams.
• Demonstrate strong project management skills and lead cross-functional initiatives to enhance lab efficiency and safety.

Key Responsibilities - Office Administration (40%):

• Scale and manage office operations, logistics, scheduling and administrative systems to support rapid organizational growth.
• Manage relationships with building management, office vendors, and service providers.
• Foster a collaborative, inclusive, and well-organized office environment through thoughtful space planning and culture-forward initiatives.
• Oversee onboarding logistics for new hires, including workstation setup, access badges, and welcome materials.
• Help coordinate internal events, company meetings, and onsite team-building activities.
• Ensure compliance with workplace safety policies, including health protocols and emergency procedures.
• Design, build, and scale operational databases and intuitive interfaces using Airtable and related digital tools.
• Develop, automate, and continuously optimize workflows through scripting and user interface development.
• Support internal communications and maintain up-to-date, accessible office policies.
• Provide high-level administrative support, including strategic resource planning, documentation, and meeting coordination.
• Tech-savvy, self-directed, and comfortable managing office tools (Google Workspace, Slack, Zoom) and vendors.
• Collaborate closely with research and operational teams to understand needs, streamline processes, improve organizational efficiency, and drive rapid scaling.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Master's degree (or BS/BA with equivalent experience) in a relevant biological or technical field strongly preferred; hands-on lab experience may substitute for formal education.
• Previous experience working in a BSL-2 laboratory setting.
• Demonstrated expertise in molecular biology and cell culture environments.
• Knowledge of laboratory safety, EH&S and OSHA regulations, and building systems.
• Strong project management skills and ability to lead cross-functional initiatives.
• Advanced technology skills, including proficiency with Airtable, database design, and digital tool implementation.
• Coding experience (JavaScript, Python, or similar) to rapidly create custom UIs, scripts, and automation workflows.
• Exceptional interpersonal and communication skills with a proactive, hands-on, and can-do attitude for team success.
• Highly organized, detail-oriented, and capable of navigating complex technical challenges.
• Thrives in fast-paced, startup environments; able to work independently and collaboratively.
• Valid driver's license and access to a personal vehicle.

Physical Requirements:

• Subject to extended periods of sitting and/or standing, vision to monitor and moderate noise levels.
• Work is generally performed in a lab or office environment.
• Ability to lift and carry up to 40 pounds.
• Ability to bend, reach, and occasionally climb stairs or ladders.
• Manual dexterity to safely handle laboratory tools, pipettes, small components, and delicate instruments.
• Comfortable wearing appropriate PPE (e.g., lab coats, gloves, goggles, masks) for extended periods.
• Ability to work safely around chemicals, biological materials, and mechanical equipment.

Why Join Vevo?

• Be part of a dynamic team at the forefront of biology and AI innovation.
• Contribute significantly to pioneering cancer research and therapeutic breakthroughs in the age of AI.
• Enjoy a competitive salary, comprehensive benefits, and a culture of excellence, collaboration, and continuous improvement.
• HMO Kaiser Platinum and PPO Anthem Gold medical as well as vision and dental plans for both the employee and dependents.
• Daily lunch stipends.
• One-time office set up budget.
• Team-wide events and gatherings

$80,000 - $110,000 a year

Disclaimer

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. Responsibilities and duties may change or be adjusted to meet the needs of the company, and additional duties may be assigned as necessary. The job description is subject to change at any time at the discretion of Vevo Therapeutics.