Sr. Procurement Specialist - Goods and Services

Position Summary Information

• General SummaryTheSr. Buyer/Procurement Specialist Goods & Serviceshandlescomplex procurement and contracting dutiesand provides leadership of a procurement team. The Senior Buyer/Procurement Specialist is responsible for allcradle-to-grave procurement and contract administration activities.Essential FunctionsHas authority to bind the Commission per the delegation of authority
• Works closely with the director of the office of supplier diversity and inclusion (OSDI) to ensure minority business enterprise (MBE) goals are properly set on all assigned projects
• Develops sources of supply using research techniques to collect and analyze data
• Analyzes market conditions and product/technological developments for work application
• Develops specifications and statements of work (SOW) and other terms and conditions of a solicitation with customers and team members
• Analyzes and evaluates responses to complex solicitations for conformance to procurement requirements such as insurance, bonds, and scope of work, and reviews the award recommendations of others
• Prepares, awards, and administers complex contracts and/or purchase orders including monitoring contractors deliverables and performance, changes/modifications, and contract closeout
• Oversees, coordinates, and facilitates site inspections, pre-solicitation conferences, bid openings, and other related meetings
• Conducts advanced price and cost analyses for bid award, proposal award, and reporting purposes
• Contacts customers to identify and discuss needs, resolve problems and provide guidance regarding procurement process when necessary
• Ensures the completion of service level agreements with customers
• Processes complex order requests and determines the method of procurement based on the characteristics of the request
• Composes advanced contracts and other required documents
• Conducts vendor conferences and negotiates with vendors on large and complex purchases
• Contacts, interviews and/or negotiates with suppliers to conduct market research, to resolve contract related discrepancies, to resolve delivery and billing disputes
• Makes product/service award recommendations
• Presents, for approval, contracts to supply chain approval authority
• Trains procurement staff, customers, and suppliers on procurement principles, practices and techniques
• Uses business software to create and maintain documents, reports, spreadsheets and databases

• Other FunctionsParticipates in the management and development of team projects
• Assists in updatingWSSCWater procurement policy and operating procedures involving the integrity of the contract and procurement process and enforces compliance with guidance contained
• Handles special assignments and projects as necessary
• Creates and prepares reports
• Performs other related duties as required

• Work Environment And Physical DemandsBusiness casual office environment.Required Knowledge, Skills, And AbilitiesExpert knowledge of business and relationship management principles and practices, purchasing, contracting and negotiating
• General knowledge of research, finance and accounting
• Ability to perform cradle-to-grave contracting work of a complex nature
• Ability to write clearly and concisely using proper language and grammar
• Expert in applying laws, regulations, policies and procedures
• Ability to effectively manage workload within a team setting
• Ability to practice effective resource management for the team e.g. time management
• Ability to promptly respond with courtesy to requests and complaints from the general public, vendors, customers, co-workers and external government agencies and work proactively to resolve issues
• Ability to monitor, review, and optimize individual and team performance
• Ability to train, coach and mentor staff
• Ability to foster collaboration among team members, customers and vendors to accomplish team objectives
• Ability to lead cross-functional teams across an organization to initiate, plan, and execute complicated, multi-threaded strategic and technical projects to successful completion
• Strong organizational and project management skills
• Excellent interpersonal skills are required to manage relationships withinWSSCWater and with suppliers and/or subcontractors
• Knowledge of contract administration principles and practices necessary to monitor contractor performance and resolve disputes
• Ability to lead negotiation teams in negotiating prices, terms and conditions and settlement for competitively negotiated contracts and for the resolution of complex change orders and claims
• Ability to analyze contractor financial statements and perform extensive computations on cost/price data analysis, including review of cost breakdowns to determine reasonableness
• Ability to work under pressure, meet deadlines and adjust to changing priorities
• Knowledge of procurement information technology and automated data processing applications

• Minimum Education, Experience RequirementsBachelors degree and +5 years experience in procurement and contract administration

OR

• High School diploma (or equivalent) and 9+ years experience in procurement and contract administration

• Additional RequirementsCompletion of theWSSCWater Financial Disclosure statement within 30 days of employment and annually thereafter.PreferencesCPM,CPSM,CPSD,CPPO,CIPMorCPPBcertification
• Designation as a Federal Government Acquisition Professional certified to Level II, or equivalent

Salary$93,240 - $158,760