Landscape Contracts Administrator
Apply NowCompany: City of Miami Beach, FL
Location: Miami Beach, FL 33139
Description:
Salary : $2,991.69 - $4,991.49 Biweekly
Location : Miami Beach, FL
Job Type: Full-time
Job Number: 02453
Department: Parks Maintenance
Opening Date: 04/21/2025
Closing Date: 5/5/2025 5:00 PM Eastern
Nature of Work
Employees in this class are responsible for inspecting and monitoring vendors, firms, individuals, contractors, and sub-contractors for compliance with the terms and conditions contained within the City's landscape maintenance contracts. Considerable administrative, supervisory, and fieldwork is required to ensure contract compliance in the performance of routine landscape maintenance work within the rights-of-way, parking lots and facilities, medians, and coastal areas throughout the City, and the supervision of field supervisors and Landscape Inspectors on the Contract Administration Team. Coordinates contract issues with supervisors and Procurement Department staff. Supervision is received from the Director and Assistant Director, who reviews work for compliance with established policies and procedures.
Illustrative Examples of Essential Duties
Minimum Requirements
REQUIRED:
DESIRED:
For all positions:
For all technical, professional, supervisory and managerial positions:
Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.
Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."
Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).
For a more detailed overview of the benefit package, please visit Benefits section at
01
Do you have three (3) years of experience demonstrating competencies in the required knowledge, skills, and abilities needed for this position?
02
Do you have experience in ensuring routine landscape maintenance contract compliance to current landscape industry standards, Best Management Practices, and contract specifications through extensive site visits, photo-documentation, and examination of supporting documentation, or experience in inspecting and monitoring compliance with requirements about contractual or business agreements may substitute for education on a year-for-year basis?
03
Do you have a customer service focus and a results-oriented individual?
04
Do you have a positive attitude and the ability to maintain composure?
05
Do you have excellent written and oral communication skills?
06
Do you have extensive knowledge of Windows, Office Suite (i.e., Word, Excel, Access, PowerPoint).
07
Do you have the ability to work in a fast-paced environment, meet deadlines, and work under pressure?
08
Do you have strong interpersonal skills with the ability to establish and maintain working relationships with employees, City officials, and the general public?
09
Are you a detail-oriented person with strong follow-up skills?
Required Question
Location : Miami Beach, FL
Job Type: Full-time
Job Number: 02453
Department: Parks Maintenance
Opening Date: 04/21/2025
Closing Date: 5/5/2025 5:00 PM Eastern
Nature of Work
Employees in this class are responsible for inspecting and monitoring vendors, firms, individuals, contractors, and sub-contractors for compliance with the terms and conditions contained within the City's landscape maintenance contracts. Considerable administrative, supervisory, and fieldwork is required to ensure contract compliance in the performance of routine landscape maintenance work within the rights-of-way, parking lots and facilities, medians, and coastal areas throughout the City, and the supervision of field supervisors and Landscape Inspectors on the Contract Administration Team. Coordinates contract issues with supervisors and Procurement Department staff. Supervision is received from the Director and Assistant Director, who reviews work for compliance with established policies and procedures.
Illustrative Examples of Essential Duties
- Act as lead in the Department/Division's contract management strategies.
- Perform administrative, analytical, and fieldwork to verify that vendors, contractors, and sub-contractors comply with the terms and conditions specified in the City's routine Landscape Maintenance Contracts
- Supervise the activities of the Contract Administration team's Supervisors and Landscape Inspectors, verifying that services are being performed throughout the City efficiently, professionally, and as agreed upon in the contract documents.
- Act as liaison between the department, vendors, and vendor employees.
- Review grounds maintenance reports (GMR), site inspection reports, records, and correspondence to confirm that contracted landscape maintenance services were performed according to the contract documents' terms, conditions, and specifications.
- Identify areas within the City where landscape or irrigation enhancements can be made, and determine the type and quantity of material needed to perform the work.
- Solicit quotes for all landscape enhancement work.
- Verify that landscape and irrigation work complies with all applicable laws, codes, ordinances, drawings, specifications, contract documents, and best industry practices.
- Review invoices/applications for payment for landscape maintenance services completed and assist in processing invoices for payment once services have been rendered in full and to City and contract standards.
- Select and purchase plant material to be installed within the City.
- Assist the Department/Division in preparing and monitoring its landscape enhancement and maintenance budgets.
- Assist in implementing and enforcing all Departmental/Divisional policies, directives, and work rules.
- Assist the Procurement Department in the writing of Invitation to Bids, Requests for Proposals, and Requests for Quotes in relation to goods and services to be provided to the Department/Division,
- Performs related work as required.
Minimum Requirements
REQUIRED:
- Three (3) years of experience, which demonstrates competencies in the required knowledge, skills, and abilities needed for this position.
- Experience in ensuring routine landscape maintenance contract compliance to current landscape industry standards, Best Management Practices, and contract specifications through extensive site visits, photo-documentation, and examination of supporting documentation; or experience in inspecting and monitoring compliance with requirements about contractual or business agreements may substitute for education on a year-for-year basis.
- Customer service focus and results-oriented individual.
- Positive attitude and ability to maintain composure.
- Excellent written and oral communication skills.
- Extensive knowledge of Windows, Office Suite (i.e., Word, Excel, Access, PowerPoint).
- Ability to work in a fast-paced environment, meet deadlines, and work under pressure.
- Strong interpersonal skills with the ability to establish and maintain working relationships with employees, City officials, and the general public.
- Detailed-oriented person with strong follow-up skills.
DESIRED:
- Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Arboriculture, Horticulture, Landscape Architecture, Landscape Design, Landscape Management, Urban Forestry, or a related field
- Considerable experience managing landscape maintenance contracts.
- Considerable experience supervising landscape installation projects and landscape maintenance crew.
- Florida Registered Landscape Architect
- International Society of Arboriculture (ISA) Certified Arborist
- Landscape Inspectors Association of Florida Certification
- Florida Nursery Growers and Landscape Association (FNGLA) Certified Professional Landscape Contractor, Landscape Maintenance Professional, and Irrigation Professional.
- Certification in Florida Friendly Best Management Practices for Green Industries
- Effective English/Spanish written and verbal communication skills.
- Five (5) years experience as a Landscape Maintenance Account Manager, preferably with significant homeowners associations or municipal accounts
For all positions:
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required
- Ability to maintain regular and punctual attendance.
- Performs related work as required
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach
For all technical, professional, supervisory and managerial positions:
- Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.
Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.
Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."
Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).
For a more detailed overview of the benefit package, please visit Benefits section at
01
Do you have three (3) years of experience demonstrating competencies in the required knowledge, skills, and abilities needed for this position?
- Yes
- No
02
Do you have experience in ensuring routine landscape maintenance contract compliance to current landscape industry standards, Best Management Practices, and contract specifications through extensive site visits, photo-documentation, and examination of supporting documentation, or experience in inspecting and monitoring compliance with requirements about contractual or business agreements may substitute for education on a year-for-year basis?
- Yes
- No
03
Do you have a customer service focus and a results-oriented individual?
- Yes
- No
04
Do you have a positive attitude and the ability to maintain composure?
- Yes
- No
05
Do you have excellent written and oral communication skills?
- Yes
- No
06
Do you have extensive knowledge of Windows, Office Suite (i.e., Word, Excel, Access, PowerPoint).
- Yes
- No
07
Do you have the ability to work in a fast-paced environment, meet deadlines, and work under pressure?
- Yes
- No
08
Do you have strong interpersonal skills with the ability to establish and maintain working relationships with employees, City officials, and the general public?
- Yes
- No
09
Are you a detail-oriented person with strong follow-up skills?
- Yes
- No
Required Question