Senior Management Analyst (PW Office Manager)
Apply NowCompany: City of South Pasadena, CA
Location: South Pasadena, CA 91030
Description:
Salary : $77,340.00 - $103,644.00 Annually
Location : South Pasadena, CA
Job Type: Full Time
Job Number: 2425-061
Department: Public Works
Division: Admin
Opening Date: 04/21/2025
Closing Date: 5/4/2025 11:59 PM Pacific
Position Overview
Salary will commensurate with qualifications and experience.
Prior experience in a Public Works Department is highly desirable.
2% cost-of-living adjustment is scheduled for July 2025.
This recruitment may close or be extended at any time without notice.
Applicants are encouraged to apply early.
Purpose
Under general supervision, performs a wide variety of highly complex analytical activities within an assigned functional area. Positions in this class serve as team lead within the Management Analyst series. A team lead provides general and specific direction to subordinates as assigned by senior staff members.
Distinguishing Characteristics
This is the advanced-level class in the Management Analyst series. This class is distinguished from the Management Analyst by oversight responsibility in a variety of functions, and the difficulty and complexity of work performed. It also requires the use of a high degree of independent judgment in making decisions.
Examples of Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below:
This is a senior level position in the Management Analyst series. A person in this position performs many of the following responsibilities depending upon in which specific department he or she is assigned: prepares advanced comprehensive reports and analyses; drafts ordinances and resolutions; coordinates municipal policies and procedures; assists in the preparation of the City budget, and monitors department expenditures; performs grants administration and human resources functions; administers Workers Compensation claims and City property damage claims; maintains and updates City vehicle and property schedules; monitors and updates appropriate insurance coverage on all City properties; participates in and assists with the City's risk management evaluation program; approves invoices and purchasing for management or capital projects; project management or oversight of capital projects; procures and manages consultant resources; serves as team lead within the Management Analyst job series; provides general and specific daily direction to subordinates, and participates in their performance evaluation.
Serves as a representative or staff on committees, review boards and management study teams; coordinates committee activities, meetings, and related responsibilities; represents city with other governmental agencies and community groups as assigned.
Duties & Responsibilities
Employment Standards
Education/Experience:
Graduation from accredited college or university with a bachelor's degree in public administration or policy, political science or a related field, and at least three-years of increasingly responsible and/or complex analytical and administrative experience with a governmental agency, preferably within a municipal setting. A master's degree is highly desirable and/or may be substituted for at least three years of related experience.
Knowledge of:
Basic research and report writing techniques and basic research and grant writing techniques; data collection and analysis; functional areas of governmental departments and agencies; and modern office methods, procedures and practices including automated word processing systems, excel, power point, adobe, and other software and statistical applications.
Ability to:
Communicate effectively both verbally and in writing; work independently; understand, interpret and apply related concepts; independently complete a variety of assignments; prioritize multiple work projects and meet deadlines; establish working relationships with other city departments, agencies, and the public.
Qualifications
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
Additional Information
FLSA Status
Exempt
Additional Information
SELECTION PROCEDURE
Applications will be accepted through Sunday, May 4, 2025 @ 11:59 pm PST. The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.
HOW TO APPLY
To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and may not be considered.
Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact Human Resources at (626) 403-7216.
EQUAL OPPORTUNITY EMPLOYER
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.
FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants, including those with a criminal history. Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. For more information about the Fair Chance Act, please visit
ACCOMMODATIONS
The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call 626-403-7216
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
ABOUT THE CITY
The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.
Occupying 3.44 square miles of flatlands and hillsides, South Pasadena's unique character makes it one of California's most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood's favorite suburban filming locations, featured in numerous television and big-screen productions.
South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women's Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City's picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.
Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.
NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.
The City of South Pasadena provides an extensive benefits package to support its employees' well-being and financial security, including long term disability. These benefits include:
SCHEDULE: City offers a flexible 4/10 work schedule, with remote/hybrid work as an option **some positions excluded
VACATION: Vacation accrues based on years of service and experience; service with other agencies counts. Employees may cash out vacation once per year.*
PAID TIME OFF: (Per Year)
HEALTH & DENTAL INSURANCE: The City offers comprehensive medical, dental, and vision plans through CalPERS for the employee and their family. The City pays a significant portion of the premiums.
457 DEFERRED COMPENSATION PLAN: Optional for employee contribution through Empower. 1% Base Salary Contribution from the City into your account per pay period.
RETIREMENT BENEFITS: Retirement benefits are offered through CalPERS, with Classic members receiving a benefit of 2.0 @ 55 and employees paying a 7% contribution. The City does not participate in Social Security.
01
Do you possess a Bachelor's degree in Public Administration or Policy, Political Science or a related field?
02
Do you have at three (3) years of increasingly responsible and/or complex analytical and administrative experience with a governmental agency?
03
Do you have a Master's degree?
04
Describe the experience you possess related to this position. Describe your duties and responsibilities and your significant accomplishments.
Required Question
Location : South Pasadena, CA
Job Type: Full Time
Job Number: 2425-061
Department: Public Works
Division: Admin
Opening Date: 04/21/2025
Closing Date: 5/4/2025 11:59 PM Pacific
Position Overview
Salary will commensurate with qualifications and experience.
Prior experience in a Public Works Department is highly desirable.
2% cost-of-living adjustment is scheduled for July 2025.
This recruitment may close or be extended at any time without notice.
Applicants are encouraged to apply early.
Purpose
Under general supervision, performs a wide variety of highly complex analytical activities within an assigned functional area. Positions in this class serve as team lead within the Management Analyst series. A team lead provides general and specific direction to subordinates as assigned by senior staff members.
Distinguishing Characteristics
This is the advanced-level class in the Management Analyst series. This class is distinguished from the Management Analyst by oversight responsibility in a variety of functions, and the difficulty and complexity of work performed. It also requires the use of a high degree of independent judgment in making decisions.
Examples of Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below:
This is a senior level position in the Management Analyst series. A person in this position performs many of the following responsibilities depending upon in which specific department he or she is assigned: prepares advanced comprehensive reports and analyses; drafts ordinances and resolutions; coordinates municipal policies and procedures; assists in the preparation of the City budget, and monitors department expenditures; performs grants administration and human resources functions; administers Workers Compensation claims and City property damage claims; maintains and updates City vehicle and property schedules; monitors and updates appropriate insurance coverage on all City properties; participates in and assists with the City's risk management evaluation program; approves invoices and purchasing for management or capital projects; project management or oversight of capital projects; procures and manages consultant resources; serves as team lead within the Management Analyst job series; provides general and specific daily direction to subordinates, and participates in their performance evaluation.
Serves as a representative or staff on committees, review boards and management study teams; coordinates committee activities, meetings, and related responsibilities; represents city with other governmental agencies and community groups as assigned.
Duties & Responsibilities
Employment Standards
Education/Experience:
Graduation from accredited college or university with a bachelor's degree in public administration or policy, political science or a related field, and at least three-years of increasingly responsible and/or complex analytical and administrative experience with a governmental agency, preferably within a municipal setting. A master's degree is highly desirable and/or may be substituted for at least three years of related experience.
Knowledge of:
Basic research and report writing techniques and basic research and grant writing techniques; data collection and analysis; functional areas of governmental departments and agencies; and modern office methods, procedures and practices including automated word processing systems, excel, power point, adobe, and other software and statistical applications.
Ability to:
Communicate effectively both verbally and in writing; work independently; understand, interpret and apply related concepts; independently complete a variety of assignments; prioritize multiple work projects and meet deadlines; establish working relationships with other city departments, agencies, and the public.
Qualifications
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
Additional Information
FLSA Status
Exempt
Additional Information
SELECTION PROCEDURE
Applications will be accepted through Sunday, May 4, 2025 @ 11:59 pm PST. The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.
HOW TO APPLY
To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and may not be considered.
Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact Human Resources at (626) 403-7216.
EQUAL OPPORTUNITY EMPLOYER
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.
FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants, including those with a criminal history. Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. For more information about the Fair Chance Act, please visit
ACCOMMODATIONS
The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call 626-403-7216
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
ABOUT THE CITY
The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.
Occupying 3.44 square miles of flatlands and hillsides, South Pasadena's unique character makes it one of California's most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood's favorite suburban filming locations, featured in numerous television and big-screen productions.
South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women's Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City's picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.
Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.
NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.
The City of South Pasadena provides an extensive benefits package to support its employees' well-being and financial security, including long term disability. These benefits include:
SCHEDULE: City offers a flexible 4/10 work schedule, with remote/hybrid work as an option **some positions excluded
VACATION: Vacation accrues based on years of service and experience; service with other agencies counts. Employees may cash out vacation once per year.*
PAID TIME OFF: (Per Year)
- Sick Leave: 96 hours (rolls over annually)
- Executive Leave: 90 hours (may cash out up to 60)
- Holidays: 12 designated holidays + 2 floating holidays
HEALTH & DENTAL INSURANCE: The City offers comprehensive medical, dental, and vision plans through CalPERS for the employee and their family. The City pays a significant portion of the premiums.
457 DEFERRED COMPENSATION PLAN: Optional for employee contribution through Empower. 1% Base Salary Contribution from the City into your account per pay period.
RETIREMENT BENEFITS: Retirement benefits are offered through CalPERS, with Classic members receiving a benefit of 2.0 @ 55 and employees paying a 7% contribution. The City does not participate in Social Security.
01
Do you possess a Bachelor's degree in Public Administration or Policy, Political Science or a related field?
- Yes
- No
02
Do you have at three (3) years of increasingly responsible and/or complex analytical and administrative experience with a governmental agency?
- Yes
- No
03
Do you have a Master's degree?
- Yes
- No
04
Describe the experience you possess related to this position. Describe your duties and responsibilities and your significant accomplishments.
Required Question