CHIEF OF PERSONNEL MANAGEMENT-DOE - 48000519

Requisition No: 851360

Agency: Department of Education

Working Title: CHIEF OF PERSONNEL MANAGEMENT-DOE - 48000519

Pay Plan: SES

Position Number: 48000519

Salary: $85,000 to $95,000

Posting Closing Date: 05/12/2025

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Florida Department of Education

Division of Finance and Operations

Bureau of Personnel Management

Location: Tallahassee - Turlington Building

Position Title: Chief of Personnel Management-DOE (SES)

Salary Range: $85,000-95,000

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match
• *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Lou Anne Standley - (850) 245-1983

JOB DESCRIPTION:

The Bureau Chief of Personnel Management serves as the Department's personnel officer directing a broad and comprehensive human resources program through development, distribution and consistent implementation of operating procedures that guide actions from initiation until they are submitted, approved, and when appropriate, entered into People First. As a supervisor, the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of his/her subordinates. In addition, the employee must complete timely and accurate performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Assists Department of Education leadership in managing the agency's organizational structure, its established positions, attendance/leave and benefits, in accordance with the Florida Statutes and Florida Administrative Code.
• Researches personnel issues and provides interpretations of personnel policies, rules and regulations. Responds to management and employee inquiries regarding personnel issues. Ensures that all actions recommended or initiated by the unit are in accordance with current law.
• Attends and participates in the statewide personnel officers' meetings. Briefs supervisor of impending changes and/or upcoming projects. Serves as the agency contact for People First issues ensuring that updates to the system are appropriately communicated.
• Monitors and tracks legislation that relates to human resource issues. Prepares bill summaries and analyses, as requested.
• Implements new policies and rules as directed by the Legislature, the Department of Management Services and DOE's senior management.
• Determines workloads, workflows, deadlines, work objectives and time utilization for staff. Assists in all phases of project completion during peak workloads and high priority projects.
• Audits and approves all personnel actions to ensure compliance with federal and state laws and Department of Education policies. Notifies the Assistant Deputy Commissioner for Finance and Operations immediately when problems exist in a hiring package.
• Prepares summary spreadsheet of personnel actions for meeting with the Commissioner. Briefs the Deputy Commissioner on hiring actions, as requested.
• Serves as the Personnel liaison for the Office of the Commissioner and the Office of the Deputy Commissioner of Finance and Operations, preparing all personnel actions, classification actions, etc.
• Performs organizational reviews and facilitates agency reorganizations. Audits and approves classification actions in accordance with the agency's delegated authority.
• Ensures that classification rules and statutes are adhered to when approving classification actions. Prepares reorganization letters for submission to DMS.
• Audits and provides quality control over attendance and leave, benefits administration, workers' compensation, and other assigned program areas.
• The incumbent in this position manages the following personnel programs as follows:
• Attendance and Leave program for the agency.
• Benefits program for the agency.
• Retirement Program, including the processing of applications.
• Workers' Compensation program for the agency.
• Sick Leave Pool for the agency.
• Daily processing of Personnel Actions (PF-12 and PAR process in People First)
• Coordination with DOE payroll office for employee pay issues and monthly payroll processing.
• Classification actions/organizational structure maintenance, including with DMS and Executive Office of the Governor.
• Organizational chart quarterly review/update.
• Annual delegated authority updates.
• Dual employment/outside employment for agency.
• Public Record requests.
• Financial Disclosure to the Commission on Ethics for agency.
• New liaison training.
• I-9 compliance for agency.
• OPS student certifications.
• Annual OPS reporting requirements to legislative staff and Executive Office of the Governor.
• Serves as the sick leave pool administrator and follows outlined responsibilities as required by the agency's Code of Professional Responsibility.
• Responds to the bureau's CorrFlow assignments ensuring that all deadlines are met. Informs the Deputy Commissioner for Finance and Operations of any high-profile or controversial correspondence.
• Serves as the I-9 coordinator for the agency ensuring compliance with Federal mandates.
• Tracks and monitors the bureau's budget.
• Drafts preliminary response to audit requests regarding the agency's organizational structure and other personnel issues as required.
• Performs other duties as assigned including but not limited to special assignments, research, and report preparation.
• Conducts annual process analyses of all bureau core functions to ensure compliance with current law and rule. Identifies changing customer needs and enhancements to process efficiency.

WHO WE'RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience:

• At least 8 years of experience in human resources.
• At least 5 years of management experience with direct supervision of two or more employees. Such experience must include an authority to approve attendance and leave, evaluate employee performance, recruit, and select employees, develop, and discipline employees, and other supervisory related duties.
• Experience working in sensitive and confidential environments.
• Ability to communicate effectively including verbal and written communication.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Preference will be given to those who can demonstrate one or more of the following: an interest in public service and human resources; a working knowledge of the State of Florida's personnel rules and laws; and/or experience working in a professional Human Resources Office.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE's goal is to hire individuals to provide:

Higher Student Achievement

Seamless Articulation and Maximum Access

Skilled Workforce and Economic Development

Quality Services

Florida Department of Education

State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions (www.myfrs.com) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional, environment *Maternity and Parental Leave Benefits
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer's experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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