Chief of Staff/Executive Director of the PMO: Office of Innovative Technologies - UTK
Apply NowCompany: The University of Tennessee System
Location: Knoxville, TN 37918
Description:
Job Description
The Chief of Staff / Executive Director of the Project Management Office (PMO) will serve as a strategic advisor and operational partner to the Enterprise CIO and executive leadership team. This role is pivotal in driving key initiatives, improving operational efficiency, and ensuring the successful execution of the organization's strategic goals.
This newly created position will support the Enterprise CIO in managing the IT department's strategic initiatives and administrative functions. This role involves coordinating cross-functional projects, managing a combined PMO organization, ensuring effective communication within the Enterprise IT departments, and assisting in the development and implementation of IT strategies.
Responsibilities
Strategic Planning: Collaborate with the CIO and executive team to develop and implement strategic initiatives and long-term plans.
Budget Management: In collaboration with the OIT and DTS (Enterprise IT) budget managers, prepare and monitor strategic IT budgets for the joint IT organization.
Risk Management: Evaluate potential risks and develop mitigation strategies to ensure the organization's stability and growth.
Project Management: Oversee the PMO, ensuring that projects are delivered on time, within budget, and to the required quality standards.
Team Leadership: Lead and mentor a team of project managers and administrative staff, fostering a culture of collaboration and innovation.
Performance Monitoring: Establish key performance indicators (KPIs) and monitor progress, providing regular updates to the executive team.
Operational Support: Provide direct support to the CIO, performing research, creating reports and presentations, and coordinating communications.
Stakeholder Management: Act as a liaison between the executive team and other departments, ensuring clear communication and alignment on organizational goals.
Qualifications
Required Qualifications
Preferred Qualifications
Work Location
Due to the senior-level responsibilities of this role, this is a hybrid position but will need to be based in Knoxville, Tennessee. Relocation assistance will be provided.
Compensation and Benefits
UT market range: MR20
Application Instructions
For best consideration applicants should submit the below materials before May 1, 2025:
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
The Chief of Staff / Executive Director of the Project Management Office (PMO) will serve as a strategic advisor and operational partner to the Enterprise CIO and executive leadership team. This role is pivotal in driving key initiatives, improving operational efficiency, and ensuring the successful execution of the organization's strategic goals.
This newly created position will support the Enterprise CIO in managing the IT department's strategic initiatives and administrative functions. This role involves coordinating cross-functional projects, managing a combined PMO organization, ensuring effective communication within the Enterprise IT departments, and assisting in the development and implementation of IT strategies.
Responsibilities
Strategic Planning: Collaborate with the CIO and executive team to develop and implement strategic initiatives and long-term plans.
Budget Management: In collaboration with the OIT and DTS (Enterprise IT) budget managers, prepare and monitor strategic IT budgets for the joint IT organization.
Risk Management: Evaluate potential risks and develop mitigation strategies to ensure the organization's stability and growth.
Project Management: Oversee the PMO, ensuring that projects are delivered on time, within budget, and to the required quality standards.
Team Leadership: Lead and mentor a team of project managers and administrative staff, fostering a culture of collaboration and innovation.
Performance Monitoring: Establish key performance indicators (KPIs) and monitor progress, providing regular updates to the executive team.
Operational Support: Provide direct support to the CIO, performing research, creating reports and presentations, and coordinating communications.
Stakeholder Management: Act as a liaison between the executive team and other departments, ensuring clear communication and alignment on organizational goals.
Qualifications
Required Qualifications
- Education: Bachelor's degree in business/communications, or technology related fields
- Experience: Minimum of 5 years of experience in project management, operations, or a similar role. Minimum 5 years' experience in an IT organization, preferably in a management role.
- Knowledge, Skills, Abilities:
- Leadership: Strong leadership skills with the ability to inspire, mentor, and guide a diverse team.
- Communication: Excellent verbal and written communication skills, with the ability to present complex information clearly and concisely.
- Strategic Thinking: Ability to develop and implement strategic initiatives that align with organizational goals.
- Project Management: Proficiency in project management methodologies and tools, with a track record of successfully delivering projects on time and within budget.
- Analytical: Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
- Stakeholder Management: Ability to build and maintain effective relationships with internal and external stakeholders.
- Time Management: Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Adaptability: Flexibility and adaptability to respond to changing business needs and priorities.
Preferred Qualifications
- Education: Master's degree in business administration or related fields
Work Location
Due to the senior-level responsibilities of this role, this is a hybrid position but will need to be based in Knoxville, Tennessee. Relocation assistance will be provided.
Compensation and Benefits
UT market range: MR20
- Anticipated hiring range: $120,500-$179,500
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
Application Instructions
For best consideration applicants should submit the below materials before May 1, 2025:
- Cover letter, resume and contact information for three references.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!