Dean of Finance & Administrative Services
Apply NowCompany: Alabama Community College System
Location: Mobile, AL 36695
Description:
Salary: $100,936.00 - $143,669.00 Annually
Location : Mobile, AL
Job Type: Full-Time
Job Number: 05748
College/Division: BISHOP-601040-Fiscal Management
Opening Date: 04/22/2025
Closing Date: 5/6/2025 11:59 PM Central
Campus Location: Bishop State
Position Summary
The Dean of Finance & Administrative Services at Bishop State Community College is an executive leadership position that serves as a contributing member of the President's executive staff. The Dean is responsible for the supervision and leadership of the College's Business/Accounting, Information Technology (IT), Campus Safety and Security, Facilities, and Grants Offices. Further, the Dean is responsible for the college bookstore(s), food services, administrative affairs, property management, transportation, and auxiliary services
Reporting Authority: President
Essential Duties and Responsibilities
The essential job functions listed are not comprehensive and duties and responsibilities may change without notice.
At a minimum, the essential functions of the Dean of Financial and Administrative Services shall include:
Qualifications
Minimum Requirements:
Preferred Requirements:
Application Procedures/Additional Information
Application Procedure:
Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.
Only complete application packets will be given consideration for employment.
A completed application packet consists of:
Completed Bishop State Community College employment application
Current resume
Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)
Physical Demands & Work Environment:
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Other Job Description information I:
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
Salary: ACCS Salary Schedule: B -This position is on a non-tenured track
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Tobacco Usage Premium
Wellness Premium
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
Location : Mobile, AL
Job Type: Full-Time
Job Number: 05748
College/Division: BISHOP-601040-Fiscal Management
Opening Date: 04/22/2025
Closing Date: 5/6/2025 11:59 PM Central
Campus Location: Bishop State
Position Summary
The Dean of Finance & Administrative Services at Bishop State Community College is an executive leadership position that serves as a contributing member of the President's executive staff. The Dean is responsible for the supervision and leadership of the College's Business/Accounting, Information Technology (IT), Campus Safety and Security, Facilities, and Grants Offices. Further, the Dean is responsible for the college bookstore(s), food services, administrative affairs, property management, transportation, and auxiliary services
Reporting Authority: President
Essential Duties and Responsibilities
The essential job functions listed are not comprehensive and duties and responsibilities may change without notice.
At a minimum, the essential functions of the Dean of Financial and Administrative Services shall include:
- Ensuring compliance with all provisions of OMB Circulars A-133, A-21 and other related directives applicable to the administration of public and federal funds and property.
- Overseeing the operations and functions of the Office of Information Technology (IT), Facilities, Business Office, Campus Police, Grants management, College Bookstores, and Food Services.
- Preparing various analyses, reports or other financial related documents as requested by the President.
- Responsible for the preparation of all reports related to the accounting records, grants, and information requested by various state, federal or other regulatory agencies.
- Overseeing the data being provided electronically to departmental chairman, administrators and staff as appropriate for financial statement and budget monitoring.
- Overseeing the operational side of and being responsible for the financial statements and budget related documents for all auxiliary enterprise accounts and profit and loss statements for those auxiliary accounts.
- Overseeing the responsibility for the proper receipt coding, and deposit of all revenues from various sources and campus locations.
- Overseeing the correct coding of all college purchases from various departments in accordance with established budgets.
- Approving, denying or requesting revisions to purchase orders and requisitions with correct account codes for proper expenditure classification.
- Responsible for the review of all purchase orders to ensure compliance with applicable state and federal laws, regulations or restrictions or other restrictions imposed by donors or grantors of funds.
- Investing and reinvesting funds of the College in accordance with applicable state and federal restrictions or other restrictions imposed by donors or grantors of funds and in conjunction with policies and directives established by the President.
- Overseeing the disbursement and receipt functions of the Business Office related to the Student Financial Assistance Programs with the Student Financial Aid Office.
- Overseeing and monitoring all data entry into the student billing program and reconciling of these accounts monthly.
- Responsible for all decisions pertaining to students including their accounts, billings, and correspondence.
- Maintaining or causing to be maintained, accounts and complete files on all Business and Financial Aid Offices, Student Food Services, as well as Bookstore transactions and correspondence.
- Attending continuing professional education seminars, lectures and conferences and other professional meetings that pertain to current maintaining professional competence in the administration of the College's accounting and reporting functions.
- Coordinating periodic staff meetings as necessary to discuss new developments related to the operations and policy changes of the College Business Office, Office of IT, Campus Police, Facilities, Grants, Bookstore and Food Services.
- Providing administrative leadership for the activities within the College Business Office, Office of IT, Campus Police, Facilities, Grants, Bookstore and Student Food Services.
- Developing, implementing, evaluating and revising policies and procedures to ensure the effective and efficient delivery of all business services to the College and clients.
- Providing leadership, direction and supervision to all units of the Administrative Services component for all Bishop State Community College campuses including Buildings, Grounds, Transportation Services and Property Management.
- Designing, soliciting and awarding competitive bids and public works contracts in accordance with statutory requirements of Code of Alabama, 1975.
- Administering the risk management program for Bishop State Community College.
- Supervising the control of fixed asset and resale inventories.
- Overseeing the Director of Facilities in designing and supervising of preventative maintenance programs for major equipment and facilities.
- Overseeing the Director of Facilities in designing and supervising renovation projects related to campus facilities.
- Serving as liaison or designating the Director of Facilities as liaison between the College and architects, contractors, public building authorities, attorneys, security agencies, the State Building Commission and others involved in new construction projects.
- Preparing various internal and external letters, memoranda, analyses, documents, manuals and records related to Administrative Services functions.
- Overseeing the scheduling of transportation services and special events.
- Attending College social functions.
- Attending professional development seminars and meetings.
- Preparing and maintaining records of the College Foundation.
- Collaborate with other members of the president's executive staff.
- Performs other duties as required.
Qualifications
Minimum Requirements:
- Minimum Five (5) years of leadership and supervisory experience with comprehensive knowledge of business/administrative services in an education or appropriate setting
- Bachelor's degree from a regionally accredited institution
Preferred Requirements:
- Minimum seven (7) years of leadership and supervisory experience with comprehensive knowledge of business/administrative services, facilities management, and administrative services in a higher education setting
- Master's degree from a regionally accredited institution
Application Procedures/Additional Information
Application Procedure:
Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.
Only complete application packets will be given consideration for employment.
A completed application packet consists of:
Completed Bishop State Community College employment application
Current resume
Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)
Physical Demands & Work Environment:
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Other Job Description information I:
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
Salary: ACCS Salary Schedule: B -This position is on a non-tenured track
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Wellness Premium
- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year