Grant Administrator
Apply NowCompany: Metropolitan Council
Location: Saint Paul, MN 55106
Description:
Salary : $79,580.80 - $129,064.00 Annually
Location : 390 Robert St. N St. Paul, MN
Job Type: Full-Time
Job Number: 2024-00545
Division: Community Development
Opening Date: 04/22/2025
Closing Date: 5/8/2025 11:59 PM Central
WHO WE ARE
We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.
We are committed to hiring and supporting a diverse workforce that reflects the communities we serve.
Metropolitan Transportation Services (MTS) MTS is responsible for the transportation planning functions as the Twin Cities Metropolitan Planning Organization (MPO) for transportation. MTS also provides and coordinates transit services within the region through contracts with private providers.
The Community Development Division is responsible for the Council's regional long-range planning efforts; planning and technical assistance to local governments; planning for and funding the regional parks and open space system; delivering rent assistance through the Metropolitan Housing and Redevelopment Authority; and delivering the Livable Communities Act grant programs.
The Community Development Division is a leader for racial equity within the Council and the region. Our staff, working environment, relationships, and investments reflect our commitment to racial equity. We have set the following goals to guide our work:
The Grant Administrator works with Senior and Principal Grant Administrators to develop and administer sub-recipient agreements for Transit, Parks, Livable Communities, Special Programs, and Local Planning grant programs. This position is involved with aspects of grant administration including planning and implementing designated programs, formulating goals and objectives, developing and monitoring budgets, reviewing and processing payment requests, ensuring compliance with Council and program policies and procedures, and providing technical expertise to internal and external stakeholders. It also provides support for Metropolitan Transportation Services and the Community Development Divisions.
This position is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.
What you would do in this job
Provide support to and partner with Senior and Principal Grant Administrators to manage Transit, Parks, Livable Communities, and Local Planning Grant Programs by:
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education (in business administration, finance, public administration, planning, or a related area) and experience (in grant/contract administration, program evaluation, audit, finance, planning, or a related field):
What additional skills and experience would be helpful in this job (desired qualifications):
What knowledge, skills, and abilities you should have within the first six months on the job:
What you can expect from us:
Additional information
Union/Grade: American Federation of State, County, and Municipal Employees/Grade G
FLSA Status: Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
What steps the recruitment process involves:
We review your minimum qualifications. We rate your education and experience. We conduct a structured panel interview. We conduct a selection interview. Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
01
Applicant Instructions: The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step.I have read and understand the above instructions regarding supplemental questions.
02
How did you first hear about this job opening?
03
If you selected 'Other', please describe where you first heard about this job. If you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title.Type N/A if not applicable.
04
Please select the option below that best reflects your education and experience.
05
Please describe your overall experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field. Include duties performed, where the experience took place and for how long. If you do not have this experience, indicate 'N/A.'
06
Please select the areas below with which you have work experience (select all that apply).
07
If you answered in question #6 that you have experience with grants or formal training in grant management specifically, please describe that experience including duties performed/formal training received, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
08
If you answered in question #6 that you have experience reading and interpreting state and federal technical requirements, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
09
If you answered in question #6 that you have experience performing compliance activities and/or audits or formal training in audit/program evaluation, please describe that experience including duties performed/formal training received, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
10
If you answered in question #6 that you have experience working with budgets, such as building, monitoring, analyzing (or formal training) please describe that experience/formal training including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
11
If you answered in question #6 that you have experience summarizing information verbally and in writing to inform decision-making, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate N/A.
12
If you answered in question #6 that you have experience coordinating various projects, such as budget development or performance measures, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
13
If you answered in question #6 that you have customer service experience working with a diverse group of clients or customers, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
Required Question
Location : 390 Robert St. N St. Paul, MN
Job Type: Full-Time
Job Number: 2024-00545
Division: Community Development
Opening Date: 04/22/2025
Closing Date: 5/8/2025 11:59 PM Central
WHO WE ARE
We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.
We are committed to hiring and supporting a diverse workforce that reflects the communities we serve.
Metropolitan Transportation Services (MTS) MTS is responsible for the transportation planning functions as the Twin Cities Metropolitan Planning Organization (MPO) for transportation. MTS also provides and coordinates transit services within the region through contracts with private providers.
The Community Development Division is responsible for the Council's regional long-range planning efforts; planning and technical assistance to local governments; planning for and funding the regional parks and open space system; delivering rent assistance through the Metropolitan Housing and Redevelopment Authority; and delivering the Livable Communities Act grant programs.
The Community Development Division is a leader for racial equity within the Council and the region. Our staff, working environment, relationships, and investments reflect our commitment to racial equity. We have set the following goals to guide our work:
- Grow staff capacity and foster an equitable workplace.
- Center equity in process and priorities.
- Foster trusting relationships and deep collaboration.
The Grant Administrator works with Senior and Principal Grant Administrators to develop and administer sub-recipient agreements for Transit, Parks, Livable Communities, Special Programs, and Local Planning grant programs. This position is involved with aspects of grant administration including planning and implementing designated programs, formulating goals and objectives, developing and monitoring budgets, reviewing and processing payment requests, ensuring compliance with Council and program policies and procedures, and providing technical expertise to internal and external stakeholders. It also provides support for Metropolitan Transportation Services and the Community Development Divisions.
This position is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.
What you would do in this job
Provide support to and partner with Senior and Principal Grant Administrators to manage Transit, Parks, Livable Communities, and Local Planning Grant Programs by:
- Providing a customer-centric approach with staff, management, and internal and external stakeholders.
- Administering grant agreements and providing quality assurance. Ensure all local, state, and federal policies and deadlines are met. Ensure compliance with all applicable legislative, accounting, and auditing requirements.
- Communicating key grant compliance activities to internal and external stakeholders through reports and briefings.
- Conducting and/or coordinating sub-recipient monitoring site visits and audits.
- Providing training and technical direction to project participants, contractors, and sub-recipients.
- Reviewing and approving grant payment and disbursement requests.
- Preparing required grant forms, reports, and other documents.
- Developing and maintaining a working knowledge of regulations governing federal, state, and local funding for all programs and keep current on emerging trends and grant best practices.
- Supporting implementation of key grant management tools including Annual Grants Calendar, Communication Plans, Quarterly Grant Summaries, and other reports.
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education (in business administration, finance, public administration, planning, or a related area) and experience (in grant/contract administration, program evaluation, audit, finance, planning, or a related field):
- Master's degree with one year of experience
- Bachelor's degree with three years of experience
- Associate degree with five years of experience
- High school diploma/GED with seven years of experience
What additional skills and experience would be helpful in this job (desired qualifications):
- Experience working with grants or formal training in grant management.
- Experience reading and interpreting state and federal technical requirements.
- Experience performing compliance reviews and/or audits or formal training in audit/program evaluation.
- Experience working with budgets or formal training in a related subject matter.
- Experience summarizing financial and programmatic information verbally to inform decision-making.
- Experience coordinating various projects, such as budget development or performance measures.
- Customer service experience working with a diverse group of clients or customers.
What knowledge, skills, and abilities you should have within the first six months on the job:
- Knowledge of basic accounting principles and reporting requirements.
- Knowledge of basic budget development techniques.
- Intermediate skills in Microsoft Word, Excel, PowerPoint, or equivalent software packages.
- Skills in reading, analyzing, and interpreting professional journals, technical procedures, and government regulations.
- Skills in grant/contract management.
- Compliance-related skills (e.g., program evaluation, auditing standards, and techniques).
- Ability to quickly learn and utilize software tools and Enterprise Systems proactively and efficiently to manage grant programs (e.g., develop reports, content management, track financials).
- Ability to manage time and priorities to meet the needs of multiple grant programs.
- Ability to write reports, business correspondence, and procedures manuals.
- Written and verbal communication skills necessary to summarize and effectively communicate regulations and financial information in plain language.
- Ability to effectively present information and respond to questions from diverse groups of customers or clients and employees.
- Ability to conduct data and financial analysis.
- Ability to promote and support an equitable, positive, and respectful work environment that values cultural diversity among all employees.
What you can expect from us:
- We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
- We encourage our employees to develop their skills through on-site training, external professional development opportunities, and tuition reimbursement.
- We encourage and support staff in bringing the full range of experiences and identities that define them to the workplace.
- We encourage and support staff in contributing to a dynamic work culture that improves the Council's ability to serve the region and strives to effectively support all employees.
- We provide a competitive salary, excellent benefits, and a good work/life balance.
Additional information
Union/Grade: American Federation of State, County, and Municipal Employees/Grade G
FLSA Status: Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
What steps the recruitment process involves:
If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
- Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
- Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
- Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
- Dental insurance, life insurance and vision insurance
- Well@Work clinic
- bus/rail pass valued at over $1200 per year
- parking at many job locations
- fitness centers at many job locations
- Employee Assistance Program
- extensive health and wellness programs and resources
01
Applicant Instructions: The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step.I have read and understand the above instructions regarding supplemental questions.
- Yes
- No
02
How did you first hear about this job opening?
- CareerForce Center
- Community Event/Organization
- Employee Referral
- Glassdoor
- Indeed
- Job Fair
- Metro Transit Bus Advertisement
- Website: governmentjobs.com
- Website: metrocouncil.org
- Website: metrotransit.org
- Website: minnesotajobnetwork.com
- Other
03
If you selected 'Other', please describe where you first heard about this job. If you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title.Type N/A if not applicable.
04
Please select the option below that best reflects your education and experience.
- Master's degree in business administration, finance, public administration, planning, or a related area AND at least one year of experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field
- Bachelor's degree in business administration, finance, public administration, planning, or a related area AND at least three years of experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field
- Associate degree in business administration, finance, public administration, planning, or a related area AND at least five years of experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field
- High school diploma/GED AND at least seven years of progressive experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field
- Some education in business administration, finance, public administration, planning, or a related area AND/OR some experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field, but less than the options above
- None of the above
05
Please describe your overall experience in grant/contract administration, program evaluation, audit, finance, planning, or a related field. Include duties performed, where the experience took place and for how long. If you do not have this experience, indicate 'N/A.'
06
Please select the areas below with which you have work experience (select all that apply).
- Experience working with grants or formal training in grant management
- Experience reading and interpreting state and federal technical requirements
- Experience performing compliance activities and/or audits or formal training in audit program evaluation
- Experience working with budgets (building, monitoring, analyzing)
- Experience summarizing information verbally and in writing to inform decision-making
- Experience coordinating various projects, such as budget development or performance measures
- Customer service experience working with a diverse group of clients or customers
- None of the above
07
If you answered in question #6 that you have experience with grants or formal training in grant management specifically, please describe that experience including duties performed/formal training received, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
08
If you answered in question #6 that you have experience reading and interpreting state and federal technical requirements, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
09
If you answered in question #6 that you have experience performing compliance activities and/or audits or formal training in audit/program evaluation, please describe that experience including duties performed/formal training received, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
10
If you answered in question #6 that you have experience working with budgets, such as building, monitoring, analyzing (or formal training) please describe that experience/formal training including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
11
If you answered in question #6 that you have experience summarizing information verbally and in writing to inform decision-making, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate N/A.
12
If you answered in question #6 that you have experience coordinating various projects, such as budget development or performance measures, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
13
If you answered in question #6 that you have customer service experience working with a diverse group of clients or customers, please describe that experience including duties performed, where it took place, and for how long. If you do not have this experience, please indicate 'N/A.'
Required Question