AR & AP Manager

About AA Medical

AA Medical is a provider of sustainable solutions to both the new and resale medical device equipment markets. AA Medical was founded in 2012 to help doctors and surgeons around the world access high quality pre-owned medical equipment at an affordable price. We are proud to consistently connect the world with life sustaining medical equipment and are constantly working towards even more growth.

AA Medical offers a variety of benefits to ensure that our employees feel supported and valued. Here's a summary of what we offer:

-Unlimited PTO for exempt employees, so you can take the time you need to recharge and enjoy life outside of work.
-4 paid mental health days to prioritize your mental wellness.
-9 observed holidays to spend time with loved ones and celebrate important occasions.
-Medical coverage with HSA and PPO options, so you can choose the plan that works best for you.
-FSA and HSA accounts, as well as dependent care FSA, to help you save on healthcare and dependent care expenses.
-Discounts on pet insurance to keep your furry friends healthy.
-Delta Dental and Delta Vision insurance offerings.
-Short term and long term disability coverage through Principal, to provide financial protection in case of unexpected events.
-EAP (employee assistance program) through Principal, to provide confidential support and resources for personal and work-related challenges.
-Pet friendly office in Mokena, to make your furry friends feel welcome and at home.
-4% 401(k) company match

Salary Range

• $80k - $120k

About the role

• The AR & AP Manager will oversee all accounts payable and accounts receivable operations, ensuring timely, accurate, and compliant transaction processing. Additional secondary responsibilities will include management and oversight of corporate business insurance and vendor contract centralization. This individual will lead a team of up to four individuals, build necessary processes out of our tech stack, drive improvements in operational efficiency, internal controls, and financial reporting. The ideal candidate is both strategic and hands-on, with strong leadership and organizational skills and experienced in NetSuite.

What you'll do

Team Leadership

• Lead and mentor the AR and AP teams located in multiple locations, fostering a culture of collaboration, accountability, and professional growth
• Provide clear priorities, deliverables, and proactive communication to drive team success and company results
• Identify opportunities for process improvement and automation to enhance efficiency and accuracy
• Oversee the optimization of ERP systems (NetSuite experience strongly preferred)

Accounts Payable

• Oversee and optimize invoice processing, payment runs, vendor onboarding, and expense reimbursements
• Ensure accurate and timely disbursements in accordance with company policies and terms
• Manage AP aging, accruals, and month-end close activities while driving improvement in DPO
• Maintain strong relationships with vendors and resolve payment-related issues

Accounts Receivable

• Manage invoicing, collections, and cash application,
• Build a credit management process and lead efforts to revamp Ts & Cs
• Monitor AR aging and drive reduction in Days Sales Outstanding (DSO)
• Partner with internal teams to resolve billing discrepancies and ensure accurate customer data
• Support revenue accuracy, process credits, and execute timely financial close

Business Insurance Management

• Coordinate annual insurance renewals, policy updates, and required applications in collaboration with the COO and brokers
• Maintain a central repository of current insurance policies, certificates of insurance, and claims documentation
• Partner with department leaders to assess insurance needs and ensure adequate coverage across the organization
• Manage claims reporting and resolution processes, ensuring timely communication with relevant parties
• Track deadlines and support compliance with contractual insurance requirements for customers, vendors, and landlords

Contract Centralization & Compliance

• Maintain a centralized repository for all customer, vendor, and service contracts
• Implement a standardized intake and review process for contract creation, approval, and renewal
• Monitor contract terms for key financial obligations, auto-renewals, and compliance triggers
• Collaborate with Ops, legal, procurement, and sales teams to ensure contracts align with company policies and risk standards
• Support internal audits and reviews by ensuring contracts are properly documented and accessible

Process Improvement & Systems

• Identify and implement process enhancements to increase efficiency and scalability
• Drive automation initiatives and leverage NetSuite to optimize AP and AR operations
• Ensure consistency of processes across business units and divisions

Reporting & Compliance

• Prepare and present AP and AR metrics to finance leadership
• Ensure compliance with GAAP, company policies, and audit requirements
• Maintain strong internal controls and documentation for all payables and receivables activities
• Manage annual compliance filings with various state agencies
• Ad hoc responsibilities and projects as needed

Qualifications

• Bachelor's degree in a related field, Finance or Accounting strong pluses
• 10+ years of relevant experience in AR and/or AP, including 3+ with team leadership
• Strong ERP/business systems proficiency with NetSuite and Tipalti experience strongly preferred
• Strong understanding of internal controls and full-cycle accounting processes
• Excellent communication, organizational, and analytical skills
• Experience in a multi-entity or multi-division international environment is a plus

Skills & Competencies

• Builder: Skilled at establishing processes, structures, and teams that drive excellence
• Listener First: Approachable and collaborative, fostering understanding and team alignment
• Strong analytical and problem-solving abilities
• High attention to detail and accuracy in financial operations
• Exceptional organizational and time management skills, with the ability to meet deadlines consistently
• Excellent written and verbal communication skills
• Proven ability to identify and address internal control weaknesses proactively
• Experienced in ERP implementation and optimization
• Someone with a good personality, who puts the team first, and has a positive attitude is a big plus-mean people need not apply

What Sets This Opportunity Apart

• A key management role in a rapidly scaling, private equity-backed organization poised for continued growth and expansion
• Direct influence on financial operations strategy during a transformative growth period
• Opportunity to build and scale a high-performing function your way, with a focus on team development, innovation, and efficiency
• Empowered to take initiative, drive meaningful change, and make a lasting impact on the organization and influence the company's trajectory