Senior Director, Facilities Planning and Development

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Company: Downey Unified School District

Location: Downey, CA 90242

Description:

Salary: $14,092.00 - $17,135.00 Monthly
Location : Downey, CA
Job Type: Full-Time
Job Number: 000297 - 2025
Department: DUSD
Opening Date: 04/22/2025
Closing Date: 5/13/2025 4:30 PM Pacific

SELECTION PROCEDURES
Only online applications and required transcripts or diploma (desirable at the time of application), letter of introduction, current resume, and three (3) letters of recommendation (dated within the last two years) will be accepted: https://www.governmentjobs.com/careers/downey

This is an OPEN recruitment to establish an eligibility list and fill a vacancy. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list.
Positions in this classification are full-time, 40 hours per week, 12 months per year.

The recruitment process will consist of an evaluation of the submitted supplemental evaluation questionnaire and an oral technical interview, which is tentatively scheduled during the weeks of June 9-20, 2025. Qualified applicants will be notified by email.

EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

BASIC FUNCTION:
Under the direction of the Associate Superintendent of Business Services, maintains, updates, and implements the District Master Plan for construction and modernization directly overseeing all aspects of facility planning, design, construction, and modernization; coordinates inspections, consults with contractors working on construction projects, and represents the District in such matters; performs senior management duties including budget development and monitoring, policy maintenance, public relations, employee supervision and management, and special project analysis.
FUNCTION & DUTIES

Provides administrative oversight, plans, implements, organizes, and directs the work of the Facilities Department for the District's facility renovation, modernization, and new construction programs, including analyzing needs and recommending building programs and priorities. E

Directs the design, development, and analysis of school building construction and modernization projects including implementing quality control for validating construction cost value engineering, constructability of construction modernization projects, bid alternatives, and bid analysis. E

Coordinates activities associated with the construction of new schools, modernization, and additions to existing schools, renovation of and improvements to existing structures and temporary classroom buildings, moving and demolition of buildings, use of existing facilities, facilities/construction emergencies, and other matters related to school facilities. E

Serves as liaison with State Department of Education, the Office of Public School Construction, Division of the State Architect, and other governmental agencies. E

Provides technical expertise to the Associate Superintendent of Business Services regarding assigned functions and participates in the formulation of and recommends policies, procedures, and programs; advises the Associate Superintendent, Business Services, of unusual trends or problems and recommends appropriate corrective action. E

Directs the selection of and monitors the work of construction management and project management teams, architects, engineers, contractors, vendors, inspectors, and others to monitor status, quality, and adequacy of a variety of projects. E

Ensures that modernization and construction project planning, drawings, and specifications are coordinated with and reviewed by Information Technology, Food Service, Maintenance, and other appropriate departments' and sites' personnel to conform with District standards and to ensure preferences are considered. E

Oversees the preparation of construction project specifications and confers with the Director of Purchasing and Warehouse in the development of public works contract bids. E

Assists and coordinates with other departments in developing District standards; monitors compliance with state school facilities program guidelines; develops and maintains up to date comprehensive inventory and control of all record drawings for the District. E

Ensures funding application information and materials are obtained and filed in a timely and accurate manner in accordance with the State Allocation Board, California Department of Education, and Office of Public School Construction. E

Directs employees and contractors in the planning of projects and ensures work products for conformity with code regulations, District standards, and adherence to blueprints. E

Assures compliance by contractors with construction documents and specifications, approval and reporting of completed punch list(s), approval of progress payments, and completion and closeout documentation, ensuring DSA close of file and certification of related projects and protection of community investment. E

Ensures compliance for bond oversight, prepares the agenda, and facilitates all aspects of the Citizen's Bond Oversight Committee on behalf of the District. E

Supervises the maintenance of construction and modernization project records. E

Coordinates estimates of costs of building and renovation projects in cooperation with technical personnel; monitors costs of construction projects for budget containment. E

Advises the Superintendent and Associate Superintendent of Business Services in matters related to budget, cost estimates, and cash flow related to implementing the priorities of the District's facility master plan. E

Attends meetings to maintain current knowledge of legislation, legal codes, and requirements; coordinates with District legal team as needed. E

Interviews, selects, trains, evaluates, motivates, counsels, and disciplines employees. E

Prepares reports, conducts meetings, and makes presentations to the Board of Education, school sites, community and governmental meetings, and other stakeholders. E

Oversees the district's Energy Conservation program. E

Perform related duties as assigned.

Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.
KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE OF:
Financial analysis, reporting, and protection techniques related to the implementation of the facilities master plan.
Management principles/techniques, including planning, budgeting principles, and project management.
Laws, rules, regulations, Building Codes, policies, and procedures pertaining to the construction, repair, and maintenance of school facilities.
Methods, practices, modern theories, equipment, and materials used in construction, design, maintenance, and operations of school facilities.
State facilities funding opportunities.
Laws, rules, regulations, policies, and procedures pertaining to hazardous materials.
Board Policies and Administrative Regulations, Education Code provisions, collective bargaining agreement sections, and Personnel Commission rules.
Legal contracts and other binding agreements.
Applicable facilities, maintenance, and operations requirements.
Computerized data, information, management, and work order systems.
Public relations principles.
Interpersonal skills using tact, patience and courtesy.
Supervisory principles and practices.
Safe working practices and procedures.
Correct English grammar use.

ABILITY TO:
Manage and direct assigned functions relating to facilities planning and implementation.
Conduct studies, analyze complex facilities issues, and prepare clear concise oral and written reports.
Develop, control, and monitor facilities budgets and accounts.
Analyze situations accurately and adopt effective courses of action.
Prepare and make presentations to groups.
Respond to facilities and construction related emergencies.
Gather, read, and analyze data and adopt an effective course of action.
Read and interpret architectural drawings and blueprints.
Assemble engineering and construction reports.
Assemble construction plans, specifications, and schedules.
Accurately estimate costs of school construction work.
Exercise good judgment.
Plan and organize work for self and others.
Direct, supervise, train, motivate, discipline, and evaluate personnel.
Communicate effectively both orally and in writing.
Maintain current knowledge of advances in the field.
Meet schedules and timelines.
Establish a positive and cooperative rapport, and maintain effective relationships with staff, administrators, school, and office personnel, contractors, architects, engineers, and related governmental entities.
Operate motor vehicle safely within California Vehicle Code parameters.
Demonstrate behavior that is professional and responsible.
Demonstrate mental acuity sufficient to perform the essential functions of the position.
Be motivated to produce high quality work product.
Make evaluations or decisions without immediate supervision.
Accept and carry out responsibility for directions, control, and planning.
Relate to others beyond giving and receiving instructions, influencing people on a consistent basis.
Demonstrate leadership to promote positive teamwork.
Exhibit integrity, ethical behavior, and strength of character.
Work independently and manage time effectively and flexibly to carry out tasks and respond to frequent emergencies.
Manage multiple simultaneous projects.
Easily adapt to situations and changes.
Demonstrate attendance sufficient to complete the duties of the position as required.
Demonstrate behavior in line with CHARACTER COUNTS! principles of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
EDUCATION AND EXPERIENCE, LICENSES AND OTHER REQUIREMENTS

Any combination equivalent to: Bachelor's Degree in business administration, engineering, architecture, facilities planning, construction management, or other directly related field, and five years of full-time school district or public agency experience in some phase of architecture, construction, or facilities management. At least two years of the experience must have been in a supervisory capacity.

LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license. Must be, and remain, insurable under the District's vehicle driver's insurance policy at the standard rate.

WORKING CONDITIONS:

ENVIRONMENT:
Indoor, outdoor, office and shop environment; subject to driving to accomplish duties; subject to noise from equipment operation; subject to dust, dirt, and hazmat exposure.

PHYSICAL ABILITIES:
Standing and walking for extended periods of time; crawling in attics and under structures; bending at the waist; operating a keyboard; pulling and pushing; carrying up to 25 pounds; climbing ladders and working at heights; hearing and speaking to exchange information related to daily work activities and safety issues; and seeing to read meters, and interpret drawings and blueprints, and to observe safety issues.

HAZARDS:
Working around and with machinery having moving parts. Walking over rough and uneven surfaces.
Full-time Management and Confidential Employees earn up to:

  • 22 paid vacation days per year

  • 3 paid management compensation days per year

  • 14 paid sick leave days per year with unlimited accumulation

  • 13 paid holidays

The District offers two excellent medical plans, Blue Shield and Kaiser Permanente; two dental plans, Delta Dental and MetLife SafeGuard; and vision care through Vision Service Plan (VSP). Currently full-time employees (employees working 6 hours or more per day) pay 20% of the premium cost for these plans. All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.
Retirement benefits include membership in CalPERS (California Public Employee's Retirement System) and Social Security (OASDI). This is a joint contribution plan. To qualify for CalPERS an employee must work a minimum of 20 hours per week or already be a member, if not the employee is eligible for an alternative retirement plan.
Additionally, the District encourages employees to pursue professional growth, and provides financial incentive for classified employees completing professional growth programs. Additional benefits available to employees to which the District does not contribute include life insurance, a Section 125 Flexible Benefit Plan, an income protection plan, and a credit union.
Substitute employees are not eligible for vacation or holiday pay but are eligible to earn sick leave at the rate of one hour per 30 hours worked not to exceed 48 hours. Further, substitute employees are not automatically eligible for CalPERS or District health benefits.
01

The information you provide on the general and supplemental applications will be used to evaluate whether you meet the minimum requirements for this position. All experience, education, training, and certification must be included in your application in order to be considered. Applicants who meet the minimum qualifications for the position will be invited to participate further in the selection process. Supplemental questions that are not answered fully and completely will be considered incomplete and may cause you to not be considered further in the recruitment process. All experience mentioned in the Supplemental Questions must also be included in the Work Experience section of the application in order to be considered complete. Resumes are not required or reviewed during the application process; therefore, you must ensure the application is complete.
Did you read and understand this information?
  • Yes
  • No

02

This position requires the possession of a valid California driver's license. Do you have a VALID CALIFORNIA DRIVER'S LICENSE?
  • Yes
  • No

03

What is your Driver's License expiration date?
04

The ideal candidate will have the equivalent of a bachelor's degree in business administration, engineering, architecture, facilities planning, construction management or other directly related field and five years of full-time school district or public agency experience in some phase of architecture, construction, or facilities management. Explain how you meet the education and experience requirements of this position. Please be detailed in your response.
05

The Senior Director, Facilities, Planning and Development interfaces with schools, departments, vendors, contractors, state agencies, and the public. Describe your experience communicating and maintaining good working relationships with all interest groups of the organization. What factors are key to the success of communication with sites and the community?
06

Describe your experience and past responsibility in inspecting trades and maintenance work in progress. How do you ensure that the work conforms to health and safety standards, the proper materials and equipment are used and that employees are properly trained and certified?
07

Describe your experience and past responsibility in planning, organizing and directing construction of buildings, grounds, facilities, planned capital improvements and deferred maintenance projects.
08

Describe your experience and past responsibility in departmental and project budget development and control. Specify how you would monitor and control expenditures in accordance with establishedfiscal policies and administer funding allocation for special projects. Specify the dollar amount of the bond program managed.
09

Describe your experience and past responsibility in researching, compiling, analyzing and interpreting technical data related to large-scale construction projects. Include how you would estimate cost for labor and materials and prepare bid specifications.
10

Describe in detail your past experience in the supervision of employees, including specific responsibility for: coordination, planning, training, development and evaluation of employees skills, and number and type of employees supervised.
11

CERTIFICATIONBy typing your name below, I hereby certify that all statements made in this supplemental application are true and complete to the best of my knowledge, and that any misstatement of material facts will subject me to disqualification or dismissal.
Required Question

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