Payroll Manager
Apply NowCompany: Northern VA Community College
Location: Richmond, VA 23223
Description:
Posting Details
Posting Summary
Working Title
Payroll Manager
Role Title
Financial Services Manager I
Role Code
19034-FP
FLSA
Exempt
Pay Band
05
Position Number
28000797
Agency
Northern VA Community College
Division
NV280-VP Finance
Work Location
Fairfax County - 059
Hiring Range
Commensurate with Experience (Up to $95,000/yr max)
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday: 8:30am-5:00pm
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position
No
Job Description
General Description:This position will be responsible for multiple pay frequencies (weekly, bi-weekly, semi-monthly, modified semi-monthly). This position is responsible to accurately process high-volume payroll for approximately 3,800 employees with multiple pay frequencies using multiple payroll systems.
Duties and Tasks:
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
Required Qualifications:
Additional Considerations
Additional Considerations:
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_3747P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/22/2025
Job Close Date
05/04/2025
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/84475
Posting Summary
Working Title
Payroll Manager
Role Title
Financial Services Manager I
Role Code
19034-FP
FLSA
Exempt
Pay Band
05
Position Number
28000797
Agency
Northern VA Community College
Division
NV280-VP Finance
Work Location
Fairfax County - 059
Hiring Range
Commensurate with Experience (Up to $95,000/yr max)
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday: 8:30am-5:00pm
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position
No
Job Description
General Description:This position will be responsible for multiple pay frequencies (weekly, bi-weekly, semi-monthly, modified semi-monthly). This position is responsible to accurately process high-volume payroll for approximately 3,800 employees with multiple pay frequencies using multiple payroll systems.
Duties and Tasks:
- Supervise and manage a team of 4 payroll processors, ensuring payroll is processed accurately and on time for multiple pay frequencies (bi-weekly, semi-monthly).
- Review and validate payroll data for accuracy and ensure proper integration between HR system HCM & payroll system Cardinal before and after submission.
- Ensure compliance with federal, state, and local payroll regulations, including benefit and leave policies, and ensure adherence to VCCS deadlines. Monitor payroll processing timelines and ensure department meets all deadlines for payroll, tax, and benefit submissions.
- Manage complex payroll accounting tasks, including payroll budget code reclassification, salary, and benefit calculations, and ensure accurate record-keeping and reporting. The position will be responsible to analyze payroll data, identify discrepancies, and implement effective solutions is necessary for resolving issues promptly.
- Provide backup for Sr. Payroll Specialists when needed and assist in payroll-related inquiries from employees.
- Review the Department of Accounts (DOA) Year-End Certification for management approval.
- Support management by interpreting and applying payroll laws, policies, and procedures to resolve complex payroll issues. Communicate clearly and professionally with employees at all levels, HR, finance departments, and external agencies. They should also be able to explain complex payroll information in an understandable manner.
- Develop and maintain databases for organizing payroll, benefits, and employee information for easy reporting and analysis.
- Participate in training and workshops to stay updated on payroll regulations and processes.
- Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
- Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting.
- Staying current with the latest Federal, State and Local tax regulation changes.
- High attention to detail; an aptitude for numerical calculations, proven strong analytical and problem-solving skills.
- Must incorporate strong Time Management skills to meet Time Sensitive windows.
- Proficiency with Microsoft Excel and use of formulas
- Strong verbal and written communication skills.
- Must possess a strong work ethic and be able to work with all different levels of employees and management, and communicate to each using appropriate methods.
- Present excellent customer service and interpersonal skills
- Demonstrate understanding of internal controls within the department to remain Compliant with Government regulations.
- Follow applicable laws, codes, regulations, standards, methods and practices related to VCCS payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing.
- Advanced skills in software applications related to payroll/accounting systems.
- Principles and techniques of technical record keeping.
- Must be a team player and work well in a team environment
- Ability to identify and implement process improvements to enhance payroll efficiency and accuracy.
Required Qualifications:
- Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them
- Experience creating reports/queries out of a high-volume payroll system and interpreting and presenting complex payroll data to upper management.
- Payroll supervisory experience.
- Experience in leading interdepartmental collaboration with HR and GL to address HR/GL discrepancies.
Additional Considerations
Additional Considerations:
- PeopleSoft/Oracle payroll system experience
- Previous experience working in higher education
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_3747P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/22/2025
Job Close Date
05/04/2025
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/84475