Assistant Director of College Administrative Services - College Administrative Services - Columbia College
Apply NowCompany: Yosemite Community College District
Location: Modesto, CA 95355
Description:
Posting Details
Position Information
Job Title
Assistant Director of College Administrative Services - College Administrative Services - Columbia College
Personnel Requistion Form
Site
Columbia College
Salary Range/Other
Management Salary Schedule (2024-2025) Range 34: $8,384 to $10,657 monthly or $8,629 to $10,902 monthly with earned Doctorate. New appointees will receive year-for-year credit for prior management experience to a maximum of Step C.
Benefits
The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.
Position Summary Information
Scope of Assignment
DEFINITION
Under general administrative direction, assists in the planning, organization, and coordination of administrative operations in College Administrative Services, including the Business Office, Food Services, Child Development Center, and the Instructional Materials Center (IMC). Provides leadership and support in fiscal operations, personnel supervision, policy implementation, and process improvements. Assists with college-wide budget development, financial planning, and operational strategy. Serves as an advisor to the Senior Director of College Administrative Services and acts as liaison between departments and internal/external stakeholders. May serve as a campus liaison with Central Services (e.g., facilities, safety/security, IT, and media services) as delegated. Performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Senior Director of College Administrative Services.
Provides direct supervision to administrative and operational staff in assigned departments. May provide indirect supervision to other staff on a project-by-project basis.
Minimum Qualifications
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and Experience:
OR
Knowledge of:
Ability to:
Desirable Qualifications
Desirable Professional Characteristics
Example of Duties
ESSENTIAL DUTIES
Licenses and Certificates
Licenses and Certificates:
Physical and Mental Standards
Physical and Mental Standards*:
*Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
TYPICAL WORKING CONDITIONS
Additional Applicant Information
APPLICANT INFORMATION:
Applications are accepted online only at: https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Please note: The District does not integrate with the third party service of Interfolio; therefore, reference letters must be submitted along with the application documents required.
SELECTION PROCEDURES
Only online application packets will be accepted including:
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK:
A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The District may hire more than one applicant with this applicant pool.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms "as defined in" the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. 100.6(d), 104.8, and 106.9; and 28 C.F.R. 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358
Posting Detail Information
Open Date
04/22/2025
Close Date
05/13/2025
Open Until Filled
No
Position Information
Job Title
Assistant Director of College Administrative Services - College Administrative Services - Columbia College
Personnel Requistion Form
Site
Columbia College
Salary Range/Other
Management Salary Schedule (2024-2025) Range 34: $8,384 to $10,657 monthly or $8,629 to $10,902 monthly with earned Doctorate. New appointees will receive year-for-year credit for prior management experience to a maximum of Step C.
Benefits
The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.
Position Summary Information
Scope of Assignment
DEFINITION
Under general administrative direction, assists in the planning, organization, and coordination of administrative operations in College Administrative Services, including the Business Office, Food Services, Child Development Center, and the Instructional Materials Center (IMC). Provides leadership and support in fiscal operations, personnel supervision, policy implementation, and process improvements. Assists with college-wide budget development, financial planning, and operational strategy. Serves as an advisor to the Senior Director of College Administrative Services and acts as liaison between departments and internal/external stakeholders. May serve as a campus liaison with Central Services (e.g., facilities, safety/security, IT, and media services) as delegated. Performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Senior Director of College Administrative Services.
Provides direct supervision to administrative and operational staff in assigned departments. May provide indirect supervision to other staff on a project-by-project basis.
Minimum Qualifications
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and Experience:
- Education: Equivalent to an Associate's degree from an accredited institution in Business Administration, Public Administration, Finance, or a closely related field.
- Experience: Five (5) years of increasingly responsible experience in business services, operations, or administrative support functions, preferably in a higher education setting, including at least one (1) year in a supervisory or lead capacity.
OR
- Education: Equivalent to a Bachelor's degree from an accredited institution in Business Administration, Public Administration, Finance, or a closely related field.
- Experience: Three (3) years of increasingly responsible experience in business services, operations, or administrative support functions, preferably in a higher education setting, including at least one (1) year in a supervisory or lead capacity.
Knowledge of:
- Principles of business operations and financial management in an educational institution.
- Supervision, training, and staff development practices.
- Applicable federal, state, and district regulations, including fiscal policies and procurement practices.
- Principles and practices of customer service, process improvement, and project coordination.
- Technology and systems used in finance, HR, and administrative operations.
- Grants, categorical programs, and compliance requirements in higher education.
Ability to:
- Supervise and coordinate administrative services and personnel effectively.
- Analyze operational needs and recommend appropriate solutions.
- Interpret and apply policies, contracts, and regulations.
- Communicate clearly and professionally in oral and written form.
- Collaborate across departments and maintain effective working relationships.
- Manage multiple priorities and maintain confidentiality.
- Assist in budget development and fiscal analysis.
- Represent the Senior Director in meetings and provide continuity of operations.
Desirable Qualifications
Desirable Professional Characteristics
Example of Duties
ESSENTIAL DUTIES
- Assist in the daily management of operations across Business Services, Food Services, IMC, and Child Development to ensure efficient and student-focused service delivery.
- Support the development, implementation, and review of operational policies and procedures in compliance with district, state, and federal regulations.
- Oversee and support staff assignments, workflow, training, and performance evaluations to maintain high levels of service and accountability.
- Collaborate with department leads to monitor and support college-wide budget development, financial reporting, and fiscal planning.
- Provide financial analysis and assist in the coordination of all college funding and programs.
- Participate in personnel processes including hiring, staff evaluations, and contract interpretation, in coordination with the Senior Director.
- Support the automation of business processes and use of technology systems to enhance efficiency and accuracy.
- Generate reports, perform data analysis, and assist with audits, special projects, and board reporting.
- Assist with oversight and compliance of grants, categorical programs, and other externally funded initiatives.
- Support the development and revision of campus administrative policies and procedures; prepare recommendations and assist in policy implementation.
- Serve as liaison with Central Services departments as delegated by the Senior Director.
- Provide guidance and support to faculty, staff, and students regarding administrative services.
- Represent the Senior Director in meetings and decision-making processes as assigned.
- Serve as acting administrator in the absence of the Senior Director, as assigned.
- Perform other duties as assigned.
Licenses and Certificates
Licenses and Certificates:
- Possession of a valid California Motor Vehicle Operator's License
Physical and Mental Standards
Physical and Mental Standards*:
- Mobility: Ability to sit for long periods, move about an office, and occasionally travel.
- Dexterity: Fine manipulation sufficient to operate a keyboard, handle paperwork, and use office equipment.
- Lifting: Occasional lifting of materials up to 25 pounds.
- Vision/Hearing: Ability to read documents, work with computers, and communicate effectively.
- Emotional/Psychological Factors: Ability to work under pressure, meet deadlines, and handle personnel matters with professionalism
*Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
TYPICAL WORKING CONDITIONS
- Work is generally performed in a standard office environment.
- May require occasional evening or weekend hours.
- Occasional travel to district or off-site locations.
Additional Applicant Information
APPLICANT INFORMATION:
Applications are accepted online only at: https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Please note: The District does not integrate with the third party service of Interfolio; therefore, reference letters must be submitted along with the application documents required.
SELECTION PROCEDURES
Only online application packets will be accepted including:
- YCCD Administrative online application
- Resume
- Personal letter of interest
- Unofficial Transcripts
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK:
A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The District may hire more than one applicant with this applicant pool.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms "as defined in" the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. 100.6(d), 104.8, and 106.9; and 28 C.F.R. 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358
Posting Detail Information
Open Date
04/22/2025
Close Date
05/13/2025
Open Until Filled
No