Senior Specialist, U.S. Meeting Planning & Logistics Operations
Apply NowCompany: Merck & Co, Inc
Location: North Wales, PA 19454
Description:
Job Description
Take this opportunity to gain valuable experience supporting the U.S. Market as part of the fast-paced and collaborative Sales Operations and Event Management team. Join a dynamic group of colleagues who are committed to positively impacting our business and supporting our mission of saving and improving lives.
The Senior Specialist, U.S. Meeting Planning & Logistics Operations collaborates with and supports sales and marketing by executing large scale meetings across the U.S. Business Units.
Core Responsibilities include and may not be limited to:
Qualifications:
Minimum Requirements:
Preferred Qualifications:
NOTE: The individual hired into this position must be in role for a minimum of 24 months.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
Domestic
VISA Sponsorship:
No
Travel Requirements:
10%
Flexible Work Arrangements:
Hybrid
Shift:
Not Indicated
Valid Driving License:
No
Hazardous Material(s):
n/a
Job Posting End Date:
05/6/2025
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Take this opportunity to gain valuable experience supporting the U.S. Market as part of the fast-paced and collaborative Sales Operations and Event Management team. Join a dynamic group of colleagues who are committed to positively impacting our business and supporting our mission of saving and improving lives.
The Senior Specialist, U.S. Meeting Planning & Logistics Operations collaborates with and supports sales and marketing by executing large scale meetings across the U.S. Business Units.
Core Responsibilities include and may not be limited to:
- Collaborating with internal teams, leadership, and external partners to align business strategies with event objectives, ensuring coordination of timelines, budgets, vendors, and stakeholder expectations while delivering exceptional experiences and seamless meeting execution
- Leading the logistical coordination of all aspects of national and product launch meetings, including pre-planning, onsite execution, and post-event wrap-up
- Overseeing vendors for all aspects of meetings and events (venue accommodations, catering, AV, meeting setup, transportation, security, etc.)
- Collaborating with meeting planning agency partners and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings
- Managing relationships with vendors, venues, and service providers to ensure high quality, cost efficiency, and seamless execution of events
- Partnering with Marketing, Learning & Development and Sales Leaders to provide a clear line of sight to meeting plans, often making recommendations that reflect prioritization and informed trade-off decisions
- Collaborating with meeting planning agencies and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings
- Developing an understanding of the business units' priorities in order to deliver a seamlessly coordinated meeting experience for customer-facing and HQ teams
- Having a strong sense of urgency, credibility and confidence with Marketing and Sales leaders, including a strong work ethic, good judgment, confidence in decision-making and professional presence
- Identifying opportunities for continuous process improvement including gathering stakeholder feedback, analyzing event success metrics, and optimizing processes for future events
Qualifications:
Minimum Requirements:
- Bachelor's degree or 4 years of professional experience in meeting planning logistics and operations, sales operations or related functions in the pharmaceutical, biotech or related industries
- Strong project management experience and proven ability to develop a project plan to successfully manage meeting logistics
- Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines
- Experience working in a fast-paced, deadline-driven environment while maintaining a high level of detail
- Excellent interpersonal, written and verbal communication as well as strong presentation skills and an ability to build relationships with stakeholders
- Prior experience managing multiple vendors and enforcing deadlines
- Demonstrated ability to think critically, self-motivated, engaging and personable
- Robust collaboration, independent resourcefulness and organizational skills
- Ability to act with minimal supervision, prioritize activities and manage multiple tasks within deadlines
- Ability to travel 10 - 15%
- Ability to work hybrid at our North Wales (Upper Gwynedd), Pennsylvania office at least 3 days per week
Preferred Qualifications:
- Bachelor's degree and a minimum 5 years of professional experience in meeting planning logistics and operations, sales operations or related functions in the pharmaceutical or biotech industry
NOTE: The individual hired into this position must be in role for a minimum of 24 months.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
Domestic
VISA Sponsorship:
No
Travel Requirements:
10%
Flexible Work Arrangements:
Hybrid
Shift:
Not Indicated
Valid Driving License:
No
Hazardous Material(s):
n/a
Job Posting End Date:
05/6/2025
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.