Administration Manager

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Mtis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter .

The team

At FEAS (Faculty of Engineering and Architectural Science), we immerse ourselves in the economic, social and technological communities we serve. As they evolve, we shift to meet their needs, leveraging our strengths and generating novel solutions. It is our mission to be a leader in Canada, where highly-skilled, adaptable students and researchers develop as people and professionals and work together for one purpose: to improve quality of life around the world. FEAS has more than 6000 undergraduate students enrolled in eleven programs; over 800 graduate students in 22 master's and eight doctoral programs; and over 150 faculty members.
We are accelerating the shift in higher education from a results-at-any-cost culture to a highly supportive learning environment that encourages students to become curious, lifelong learners and ethical, inclusive people.

Mechanical, Industrial, and Mechatronics Engineering

The Department of Mechanical, Industrial, and Mechatronics Engineering offers a cutting edge graduate program leading to a Doctor of Philosophy (PhD) degree, a Master of Applied Science (MASc) degree or a Master of Engineering (MEng) degree for students who are seeking advanced study in a professionally based, applied program that provides opportunities for research in Thermofluids, Manufacturing, Materials, Solid Mechanics, and Industrial Engineering.

The Opportunity

Are you a detail-oriented professional who strives for operational excellence? We are seeking an experienced Administration Manager to lead and oversee the administrative and operational functions of our Department. In this pivotal role, you will work closely with the Chair, Assistant Chairs, Program Directors, and Faculty, providing essential information, analysis, and decision-making support. You will also collaborate with the Office of the Dean and central administrative units to implement departmental policies, specialized initiatives, and ensure seamless day-to-day operations. If you're ready to contribute to the success of a dynamic academic environment, we invite you to join our team.

Key responsibilities:

• Lead and manage all departmental operations including course scheduling, registration processes, faculty support, and policy implementation to ensure efficiency and compliance with university standards.
• Provide analytical and administrative support to the Chair and academic leaders, coordinate departmental planning, meetings, and events, and act as a liaison across internal and external stakeholders.
• Administer departmental budgets and accounts, monitor expenditures, generate financial reports, and ensure compliance with fiscal policies and procedures
• Oversee recruitment and management of faculty, staff, and student employees; manage academic workload assignments, ensure compliance with collective agreements, and support onboarding and performance management.
• Coordinate departmental space planning, equipment needs, and scheduling; oversee renovations, exam logistics, and ensure optimal use of physical resources.

Leadership Competencies

Leaders at TMU are required to demonstrate the following Leadership Competencies:

• Acts with Integrity: Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values.
• Builds Relationships of Trust & Collaboration: Actively builds a culture of trust and fosters meaningful relationships.
• Leads Inclusively: Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences.
• Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact.
• Drives Vision & Results: Creates and implements a vision grounded in sound decision-making to achieve desired outcomes.

Qualifications
To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

• Post-secondary university degree in Business Administration or related discipline (Equivalent experience or a combination of equivalent experience and education may be accepted in place of education).
• Minimum of 5 years of experience in progressively responsible administrative and / or operational management positions, with a minimum of two years' experience in a supervisory and leadership capacity, in an educational/academic environment.
• Advanced knowledge of current software programs and applications as they relate to the ongoing administration of the Departmental office, including Administrative & Financial Management, TAI, Course Management, Student Information and Office Automation
• Human resource management experience
• Excellent oral and written communication
• Sound judgement in assessing complex situations involving faculty, staff/ and students
• Knowledge of financial, accounting methods and University policies, procedures and practices
• Analytical reasoning skills
• Excellent organizational, time management skills and ability to think strategically
• Superior decision making skills
• Ability to provide motivation and incentive to staff
• Availability to be on campus 3 days per week on a regular schedule, and availability to be on campus full time (5 days per week) during the first three weeks of each semester (September, January, May), or peak periods to support operational needs.

Additional Information (MAC)

Position Number 10003053 Reports To Chair, Department of Mechanical, Industrial, and Mechatronics Engineering Department Department of Mechanical, Industrial, and Mechatronics Engineering. Employee Group MAC Vacancy Type Term 18 months
This is an existing position. Work Location Hybrid Start Date May 2025 End Date November 2026 Hours of Work 36.25 Grade C42 Salary Scale $68,719 - $109,773 Hiring Salary Range $89,246 TA Specialist Mylene Barrette Posting Date April 23, 2025 Application Close Date May 6, 2025

• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform . All information received in relation to accommodation will be kept confidential.