Senior Executive Assistant
Apply NowCompany: Fluor Corporation
Location: Irving, TX 75061
Description:
Job Description
Summary
This position assists and supports the Accounting, Finance, and Internal Audit management team. The position relies primarily on established policies, procedures, and applicable work practices to make decisions as they apply to the job duties and responsibilities.
Scope
The purpose of this position is to perform the essential job duties for Accounting, Finance and Internal Audit management, and functions listed below with the overall objective of consistently providing top-quality, administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.
Basic Job Requirements
Nine (9) years of related experience
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job, including experience or the acumen to learn Board Portal, Travel Portal(s), Expense Reporting, and various other company applications necessary to fulfill a variety of administrative tasks.
Ability to attend to detail and work in a time-conscious and time-effective manner
Working Conditions
Indoor office workspace. This position will be 100% in-office.
Principal Job Duties & Responsibilities
Perform a broad range of very sensitive, confidential, and proprietary administrative functions
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
Prepare Board of Directors books for applicable sub-committees in a timely fashion, including preparing agenda, rolling forward applicable files, requesting and collecting deliverables, and ultimate creation of physical board books, and posting of electronic book to Board of Directors portal.
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements . The preparation of travel packages include Agenda, Schedule, and Reservation details.
Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
Assist with planning functions to include socials, vendor lunches, and specialized training
Prepare reconciliations on monthly budget reports and purchasing cards
Perform research on internet for business purposes
Network with other executive assistants to strengthen relationships and ensure coverage during absences.
Maintain compliance with all applicable policies, procedures, and global standards
Plan, organize, and carry out assignments as directed
Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
Effectively develop and apply the Core Skills to the job
Meet expectations on attendance and punctuality
Other duties as assigned
Preferred Qualifications
Four-year college degree or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Four (4) years of Fluor experience
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Proficient in use of Fluor specialized software
Previous experience with Board of Directors portals is preferred but not required
Strong interpersonal and communication skills, both oral and written
Strong organizational skills
Strong leadership and decision-making skills
Other Job Requirements
Mentor and train subordinates assigned to designated area
Participate in department meetings, training, and functions
Serve as a Company representative to external clients
Participate in Fluor University for training and career development
Contribute to and promote the use of Fluor's knowledge management portals and communities
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.
Summary
This position assists and supports the Accounting, Finance, and Internal Audit management team. The position relies primarily on established policies, procedures, and applicable work practices to make decisions as they apply to the job duties and responsibilities.
Scope
The purpose of this position is to perform the essential job duties for Accounting, Finance and Internal Audit management, and functions listed below with the overall objective of consistently providing top-quality, administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.
Basic Job Requirements
Nine (9) years of related experience
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job, including experience or the acumen to learn Board Portal, Travel Portal(s), Expense Reporting, and various other company applications necessary to fulfill a variety of administrative tasks.
Ability to attend to detail and work in a time-conscious and time-effective manner
Working Conditions
Indoor office workspace. This position will be 100% in-office.
Principal Job Duties & Responsibilities
Perform a broad range of very sensitive, confidential, and proprietary administrative functions
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
Prepare Board of Directors books for applicable sub-committees in a timely fashion, including preparing agenda, rolling forward applicable files, requesting and collecting deliverables, and ultimate creation of physical board books, and posting of electronic book to Board of Directors portal.
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements . The preparation of travel packages include Agenda, Schedule, and Reservation details.
Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
Assist with planning functions to include socials, vendor lunches, and specialized training
Prepare reconciliations on monthly budget reports and purchasing cards
Perform research on internet for business purposes
Network with other executive assistants to strengthen relationships and ensure coverage during absences.
Maintain compliance with all applicable policies, procedures, and global standards
Plan, organize, and carry out assignments as directed
Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
Effectively develop and apply the Core Skills to the job
Meet expectations on attendance and punctuality
Other duties as assigned
Preferred Qualifications
Four-year college degree or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Four (4) years of Fluor experience
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Proficient in use of Fluor specialized software
Previous experience with Board of Directors portals is preferred but not required
Strong interpersonal and communication skills, both oral and written
Strong organizational skills
Strong leadership and decision-making skills
Other Job Requirements
Mentor and train subordinates assigned to designated area
Participate in department meetings, training, and functions
Serve as a Company representative to external clients
Participate in Fluor University for training and career development
Contribute to and promote the use of Fluor's knowledge management portals and communities
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.