Executive Assistant

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description
This position will provide our attorneys and clients with a superior level of administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction
Primary Responsibilities and/or Essential functions:

• Gatekeeper of all contact with clients and internal team members; maintain close and positive relationships with clients and team.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements, including detailed itineraries and transport.
• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls and be responsive to emails/texts/phone calls, with contact outside normal business hours
• Respond and follow up on client requests.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Prepare and organize documents, reports, and presentations for meetings and other business activities.
• Proofread and make revisions to documents as requested.
• Enter attorney's time via 3E and participate in billing activities
• Create, revise and format legal documents, spreadsheets and presentations.
• Conduct internet research as directed by attorneys.
• Assist with attorney personal work as needed.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 7+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Ability to work fast and accurately under pressure, always maintaining a professional disposition.
• Very strong organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent interpersonal skills.
• Self-starter who can manage competing priorities.
• Experience managing complex domestic and international travel arrangements.
• Ability to maintain confidentiality.
• Excellent communication skills with a strong attention to detail.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Team player.

Education/Certifications:

• College degree preferred.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.