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Apply NowCompany: Arizona State Hospital
Location: Phoenix, AZ 85032
Description:
Arizona Department of Education The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
PROCUREMENT SUPERVISOR
Job Location:
Procurement Section
Phoenix Location
Posting Details:
Salary: $80,000 - $82,000 Grade: 23 Closing Date: 04/27/2025
Job Summary:
The Procurement Supervisor plays a crucial role in maintaining continuity, compliance, and efficiency in procurement operations. The Procurement Supervisor assumes the responsibilities of the Chief Procurement Officer in their absence to ensure continuity of procurement operations. This role ensures oversight of staff, adherence to agency and State procurement regulations, and supports decision making to avoid disruptions.
Rare in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.
Job Duties:
Supervises subordinate personnel including determining workload and delegating assignments, training, monitoring and evaluating performance
Coordinates and/or acts as a liaison between agency and work unit and other agencies, work units, organizations, vendors, etc.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, vendors or contractors
Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines
Reviews and/or inspects work for quality, accuracy, and completeness
Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations
Prepares, issues, evaluates, and awards complex informal/formal solicitations and related documents supporting all state and federal programs
Assists ADE internal customers in developing complex Statements of Work, Scopes of Work and/or Performance Specifications
Conduct oral presentations, negotiate, request best and final offers, evaluate, and award
Issue contract extensions and rebids
Provides internal and external training
Provides accurate and timely information to internal/external customers
Maintains positive and ethical customer relations
Reviews and assists in development and document departmental policies and procedures
Conducts market research/analysis.
Coordinates and analyzes data to determine, with customer(s), which commodity/services will be established as ADE contracts and determines appropriate terms and conditions of those contracts
Knowledge, Skills & Abilities (KSAs):
Knowledge in:
Federal and state laws and statutes governing contractual agreements
Federal and state funding rules and regulations pertaining to procurement
Federal laws governing assigned program areas
Policies and procedures established for the work system
Principles and practices of work leadership and management
Solicitation techniques
Personal computers and software applications
General office procedures; general accounting practices and business law; variety of commodities, products, goods and services, including those specific to the agency
Procurement practices, processes and procedures
Contractual language (terms/conditions)
A wide range of standard commodities and products, sources of supply, local markets, price trends, and customer service
Auditing and investigation processes and procedures
Forecasting processes
Extensive knowledge of Agency Policies and procedures, the Arizona Procurement Code, Executive Orders, Risk Management requirements
Recognizing unfair or illegal procurement practices
Contract budget for purpose of soliciting services to comply with the Arizona Procurement Code solicitation
Open Meeting Law and Public Records Law
Skills in:
Applying principles and practices of work leadership and management
Communicating verbally and in writing
Interpreting and applying laws, rules and regulations governing the work system
Interpreting, analyzing and evaluating programmatic and fiscal data
Negotiating contracts
Establishing and maintaining work relationships with contracted and governmental agency representatives and citizen advocacy groups
Negotiating, arbitrating and supervising effectively;
Communicating and negotiating with various staff levels verbally and in writing
Managing the work completed by evaluation committees
Interpreting the laws, rules, and regulations pertaining to contracts and agreements
Analyzing and interpreting information to produce fair and equitable results
Negotiating and mediating with contractors and contract users
Math skills and analytical aptitude
Tact and diplomacy in interpersonal relationships with vendors, contractors, and governmental agencies with the goal of reflecting a positive image for the Agency
Ability to:
Plan, organize, and coordinate multiple tasks
Exercise initiative in developing, improving, and conducting procurement activities
Support and enforce procurement policies and procedures
Perform research to determine best approach based on market conditions and trends
Travel for the purpose of conducting pre-offer meetings with prospective vendors and consultants or planning meetings with customers
Selective Preference(s):
Preference will be given to those applicants with a Bachelor's degree, and/or Certification from the National Institute of Governmental Purchasing or equivalent.
Pre-Employment Requirements:
Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
PROCUREMENT SUPERVISOR
Job Location:
Procurement Section
Phoenix Location
Posting Details:
Salary: $80,000 - $82,000 Grade: 23 Closing Date: 04/27/2025
Job Summary:
The Procurement Supervisor plays a crucial role in maintaining continuity, compliance, and efficiency in procurement operations. The Procurement Supervisor assumes the responsibilities of the Chief Procurement Officer in their absence to ensure continuity of procurement operations. This role ensures oversight of staff, adherence to agency and State procurement regulations, and supports decision making to avoid disruptions.
Rare in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.
Job Duties:
Supervises subordinate personnel including determining workload and delegating assignments, training, monitoring and evaluating performance
Coordinates and/or acts as a liaison between agency and work unit and other agencies, work units, organizations, vendors, etc.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, vendors or contractors
Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines
Reviews and/or inspects work for quality, accuracy, and completeness
Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations
Prepares, issues, evaluates, and awards complex informal/formal solicitations and related documents supporting all state and federal programs
Assists ADE internal customers in developing complex Statements of Work, Scopes of Work and/or Performance Specifications
Conduct oral presentations, negotiate, request best and final offers, evaluate, and award
Issue contract extensions and rebids
Provides internal and external training
Provides accurate and timely information to internal/external customers
Maintains positive and ethical customer relations
Reviews and assists in development and document departmental policies and procedures
Conducts market research/analysis.
Coordinates and analyzes data to determine, with customer(s), which commodity/services will be established as ADE contracts and determines appropriate terms and conditions of those contracts
Knowledge, Skills & Abilities (KSAs):
Knowledge in:
Federal and state laws and statutes governing contractual agreements
Federal and state funding rules and regulations pertaining to procurement
Federal laws governing assigned program areas
Policies and procedures established for the work system
Principles and practices of work leadership and management
Solicitation techniques
Personal computers and software applications
General office procedures; general accounting practices and business law; variety of commodities, products, goods and services, including those specific to the agency
Procurement practices, processes and procedures
Contractual language (terms/conditions)
A wide range of standard commodities and products, sources of supply, local markets, price trends, and customer service
Auditing and investigation processes and procedures
Forecasting processes
Extensive knowledge of Agency Policies and procedures, the Arizona Procurement Code, Executive Orders, Risk Management requirements
Recognizing unfair or illegal procurement practices
Contract budget for purpose of soliciting services to comply with the Arizona Procurement Code solicitation
Open Meeting Law and Public Records Law
Skills in:
Applying principles and practices of work leadership and management
Communicating verbally and in writing
Interpreting and applying laws, rules and regulations governing the work system
Interpreting, analyzing and evaluating programmatic and fiscal data
Negotiating contracts
Establishing and maintaining work relationships with contracted and governmental agency representatives and citizen advocacy groups
Negotiating, arbitrating and supervising effectively;
Communicating and negotiating with various staff levels verbally and in writing
Managing the work completed by evaluation committees
Interpreting the laws, rules, and regulations pertaining to contracts and agreements
Analyzing and interpreting information to produce fair and equitable results
Negotiating and mediating with contractors and contract users
Math skills and analytical aptitude
Tact and diplomacy in interpersonal relationships with vendors, contractors, and governmental agencies with the goal of reflecting a positive image for the Agency
Ability to:
Plan, organize, and coordinate multiple tasks
Exercise initiative in developing, improving, and conducting procurement activities
Support and enforce procurement policies and procedures
Perform research to determine best approach based on market conditions and trends
Travel for the purpose of conducting pre-offer meetings with prospective vendors and consultants or planning meetings with customers
Selective Preference(s):
Preference will be given to those applicants with a Bachelor's degree, and/or Certification from the National Institute of Governmental Purchasing or equivalent.
Pre-Employment Requirements:
Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.