Finance Director
Apply NowCompany: PurposeCare
Location: Highland Park, IL 60035
Description:
Job Summary:
The Freedom Finance Director is responsible for managing the company's accounts receivable processes, ensuring timely and accurate invoicing, payment collection, and reconciliation of customer accounts. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external clients to resolve payment discrepancies and maintain positive customer relationships.
Key Responsibilities:
Generate and distribute accurate invoices to customers in a timely manner.
Monitor customer accounts for overdue payments and follow up via phone, email, or written correspondence to the Operations and Sales teams ensure prompt collections.
o Detailed AR Agings for clients with outstanding invoices greater than 3 weeks should be provided to the Operations and Sales teams every Monday.
Reconcile accounts receivable records with the general ledger and resolve any discrepancies.
Process payments, including checks, credit cards, and electronic transfers, and apply them to the correct customer accounts.
Maintain up-to-date and accurate records of customer interactions, payment statuses, and account details in Quickbooks.
Investigate and resolve billing disputes or issues in collaboration operations and other relevant departments.
Prepare regular reports on accounts receivable aging, collection activities, and cash flow projections for management review.
Assist with month-end closing processes, including account reconciliations and journal entries.
Coordinate and assist with payroll processing, including verifying timesheets and pre-billing, transportation expense reporting, assisting Payroll with questions about calculating wages, deductions, and ensuring timely and accurate payment to employees.
Lead the transition of accounts receivable data from QuickBooks to ClearCare, ensuring data integrity, accuracy, and minimal disruption to billing and collection processes.
Collaborate with the finance team to integrate QuickBooks AR records into ClearCare, including mapping workflows, testing system functionality, and training various teams on the new platform.
Ensure compliance with company policies, accounting standards, and applicable regulations.
Provide exceptional customer service while maintaining professionalism during payment negotiations or disputes.
Other duties as assigned.
Qualifications:
Bachelor's degree in Accounting, Finance, or other business-related field.
5+ years of experience in accounts receivable, billing, or a similar financial role.
Proficiency in accounting software and Microsoft Office, with a focus especially with Excel.
Experience with payroll processing and familiarity with payroll systems or software.
Demonstrated ability to manage software transitions or implementations, particularly from QuickBooks to ClearCare.
Strong understanding of basic accounting principles and practices.
Excellent organizational skills and attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Exceptional communication and interpersonal skills for interacting with customers and internal teams.
Problem-solving skills to address payment disputes or account discrepancies effectively.
Experience with ERP systems and automated AR tools is a plus.
Preferred Skills:
Knowledge of credit and collections processes.
Familiarity with industry-specific billing practices.
Ability to work independently and as part of a team.
The Freedom Finance Director is responsible for managing the company's accounts receivable processes, ensuring timely and accurate invoicing, payment collection, and reconciliation of customer accounts. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external clients to resolve payment discrepancies and maintain positive customer relationships.
Key Responsibilities:
Generate and distribute accurate invoices to customers in a timely manner.
Monitor customer accounts for overdue payments and follow up via phone, email, or written correspondence to the Operations and Sales teams ensure prompt collections.
o Detailed AR Agings for clients with outstanding invoices greater than 3 weeks should be provided to the Operations and Sales teams every Monday.
Reconcile accounts receivable records with the general ledger and resolve any discrepancies.
Process payments, including checks, credit cards, and electronic transfers, and apply them to the correct customer accounts.
Maintain up-to-date and accurate records of customer interactions, payment statuses, and account details in Quickbooks.
Investigate and resolve billing disputes or issues in collaboration operations and other relevant departments.
Prepare regular reports on accounts receivable aging, collection activities, and cash flow projections for management review.
Assist with month-end closing processes, including account reconciliations and journal entries.
Coordinate and assist with payroll processing, including verifying timesheets and pre-billing, transportation expense reporting, assisting Payroll with questions about calculating wages, deductions, and ensuring timely and accurate payment to employees.
Lead the transition of accounts receivable data from QuickBooks to ClearCare, ensuring data integrity, accuracy, and minimal disruption to billing and collection processes.
Collaborate with the finance team to integrate QuickBooks AR records into ClearCare, including mapping workflows, testing system functionality, and training various teams on the new platform.
Ensure compliance with company policies, accounting standards, and applicable regulations.
Provide exceptional customer service while maintaining professionalism during payment negotiations or disputes.
Other duties as assigned.
Qualifications:
Bachelor's degree in Accounting, Finance, or other business-related field.
5+ years of experience in accounts receivable, billing, or a similar financial role.
Proficiency in accounting software and Microsoft Office, with a focus especially with Excel.
Experience with payroll processing and familiarity with payroll systems or software.
Demonstrated ability to manage software transitions or implementations, particularly from QuickBooks to ClearCare.
Strong understanding of basic accounting principles and practices.
Excellent organizational skills and attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Exceptional communication and interpersonal skills for interacting with customers and internal teams.
Problem-solving skills to address payment disputes or account discrepancies effectively.
Experience with ERP systems and automated AR tools is a plus.
Preferred Skills:
Knowledge of credit and collections processes.
Familiarity with industry-specific billing practices.
Ability to work independently and as part of a team.