Senior Administrative Manager Research
Apply NowCompany: Mass General Brigham
Location: Boston, MA 02115
Description:
Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Summary
Responsible for administrative, operational, and financial oversight. The Senior Finance Admin Manager will be the principal point of engagement with the Principal Investigators (PIs) to manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, develop financial planning for funding opportunities (federal, industry, foundation, and philanthropic), and function as a liaison to grantor agencies and subcontracting institutions. The Senior Finance Admin Manager will possess a thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information.
Essential Functions
Manages directly or directs and oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.).
Trains and supervises grant managers in research administration and research fund management duties.
Advises on grant/contract proposal development including developing budget, key personnel and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management and Research Finance; reviews and apprises Center Director and Administrative Director of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects.
Is responsible for the overall financial management of the research funding.
Directs and oversees the grants administrators as it relates to monitoring, reporting, and management of research funds.
Performs funding analyses, including forecasting anticipated deficits/surpluses.
Recommends and implements strategies for the resolution of financial overruns; responsible for working with principal investigators and Center administrators to prevent, identify and resolve projected overruns and for resolving any deficits in a timely manner.
Interprets and articulates institutional and sponsor research regulations.
Develops and implements tools, systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators, Research Management and Research Finance.
Required for All Jobs
Performs other duties as assigned
Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No
Qualifications
Education
Bachelor's Degree Finance required or
Bachelor's Degree Business Administration required or
Master's Degree Business Administration preferred
Can this role accept experience in lieu of a degree? No
Experience
Grant administration or finance managerial experience 3-5 years required and
Grant administration or finance experience 5-7 years required
Knowledge, Skills & Abilities
Excellent interpersonal skills to deal effectively with both senior management and staff must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
In depth knowledge of research agency funding guidelines, policies, directives, extremely helpful.
Must have excellent written and oral communications skills.
Must exhibit a high degree of initiative.
Ability to independently identify and solve problems.
Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities.
Additional Job Details (if applicable)
Physical Requirements
Remote Type
Hybrid
Work Location
66 Blossom Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Summary
Responsible for administrative, operational, and financial oversight. The Senior Finance Admin Manager will be the principal point of engagement with the Principal Investigators (PIs) to manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, develop financial planning for funding opportunities (federal, industry, foundation, and philanthropic), and function as a liaison to grantor agencies and subcontracting institutions. The Senior Finance Admin Manager will possess a thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information.
Essential Functions
Manages directly or directs and oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.).
Trains and supervises grant managers in research administration and research fund management duties.
Advises on grant/contract proposal development including developing budget, key personnel and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management and Research Finance; reviews and apprises Center Director and Administrative Director of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects.
Is responsible for the overall financial management of the research funding.
Directs and oversees the grants administrators as it relates to monitoring, reporting, and management of research funds.
Performs funding analyses, including forecasting anticipated deficits/surpluses.
Recommends and implements strategies for the resolution of financial overruns; responsible for working with principal investigators and Center administrators to prevent, identify and resolve projected overruns and for resolving any deficits in a timely manner.
Interprets and articulates institutional and sponsor research regulations.
Develops and implements tools, systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators, Research Management and Research Finance.
Required for All Jobs
Performs other duties as assigned
Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No
Qualifications
Education
Bachelor's Degree Finance required or
Bachelor's Degree Business Administration required or
Master's Degree Business Administration preferred
Can this role accept experience in lieu of a degree? No
Experience
Grant administration or finance managerial experience 3-5 years required and
Grant administration or finance experience 5-7 years required
Knowledge, Skills & Abilities
Excellent interpersonal skills to deal effectively with both senior management and staff must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
In depth knowledge of research agency funding guidelines, policies, directives, extremely helpful.
Must have excellent written and oral communications skills.
Must exhibit a high degree of initiative.
Ability to independently identify and solve problems.
Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities.
Additional Job Details (if applicable)
Physical Requirements
Remote Type
Hybrid
Work Location
66 Blossom Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.