PROJECT MANAGER AND BUSINESS ANALYST
Apply NowCompany: University of Washington
Location: Seattle, WA 98115
Description:
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine Advancement has an outstanding opportunity for a Project Manager and Business Analyst to join their team.
At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world's largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
The passionate, 80-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people's lives, in our community and around the world. In the 2024 fiscal year, UW Medicine Advancement raised nearly $305 million in gifts and private grants (48 percent of the University of Washington's total) from 14,300 donors to support the mission of UW Medicine. You can find out more about UW Medicine Advancement's priorities and office culture on our career website: https://give.uwmedicine.org/careers/
The Project Manager and Business Analyst works within cross-functional teams at UW Medicine Advancement managing outlining and implementing project plans focused on campaign-preparedness and pipeline development of new donors to UW Medicine and the UW School of Medicine. This includes large-scale projects involving principal giving prospects, prospect discovery, and large-scale systems evaluations. This role learns and masters the existing business processes at UW Medicine Advancement and identifies process improvements, gathers and documents requirements, liaises between stakeholders and team members, and leads projects from inception to completion with specific deadlines. This position reports to the Assistant Vice President for Pipeline Strategy and Campaign Analytics.
This position will evaluate whether project requests fit within the larger goals of UW Medicine Advancement, as laid out by UWMA leadership, and in consultation with the Assistant Vice President. This includes projects across UW Medicine Advancement, collaborative projects with University Advancement, and in collaboration with other project management work being done that directly supports lead up and implementation of the next capital fundraising campaign. Additionally, the Project Manager will work on larger scale data governance projects and retention and compliance projects.
DUTIES AND RESPONSIBILITIES
Project Management (50%)
Manage fundraising projects across UW Medicine Advancement (UWMA), including large-scale projects involving principal giving prospects, prospect discovery, large-scale systems evaluations, technology adoption, and data governance.
Develop detailed project plans within Microsoft Project, or a similar project management tool, based on information collected during business analysis, with delegated tasks communicated to project members, as well as scheduling frequent sprints or check-ins to distribute future work and updates.
Proactively schedule status updates with key project stakeholders, identifying any potential roadblocks, as well as checking in on the agreed upon project timeline.
Collaborate on communication plans centered around project rollout and completion, including strategies around change management and adoption.
Make recommendations to UWMA leadership about budget needs for each project, including creating detailed budget allotment requests.
Author project charters and gain leadership buy-in on project plans.
Create detailed project plans in working with subject matter experts within UWMA and with campus partners.
Collaborate with other project management roles in UWMA to ensure effective timelines and resource allocation.
Business Analysis (40%)
Develop an intake process for project requests that identifies the scope, urgency and impact of the project.
Review information gathered from this intake process to evaluate the business need and impact of the request.
Create a business analysis evaluation that highlights the resources (both in time and budget) projected to be needed to complete the project, as well as analysis of the overall impact of the project, and how it pushes forward the needs of the department relative to the investment of resources needed.
Provide analytical guidance and support at a programmatic level including mapping and documentation of business processes.
Identify potential risks and obstacles which may hinder successful completion of deliverables and achievement of project goals through interviews with stakeholders and subject matter experts, as well as review of previous iterations of a project request.
Evaluate processes, identify improvement opportunities, and implement required updates/enhancements.
Manage high-volume workloads by multi-tasking, coordinating with peers and communicating with customers as required.
Balance complex and competing priorities in a deadline-driven environment.
Other (10%)
Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor's degree.
Three years of experience in project management or related field.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Project management experience, including accountability for project scope, timeline, status, and overall project success.
Values the UW's commitment to inclusiveness and UW Medicine's commitment to becoming an anti-racist organization. Demonstrates respect for diversity, equity, and inclusion.
Demonstrated use of sound project management and business analysis methodologies and tools. Experience working with colleagues across complex and large organizations.
Ability to work independently, think analytically, problem solve, collaborate, take initiative, set priorities, think critically, and handle multiple projects effectively.
Strong interpersonal skills and customer service orientation. Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions: verbal and written communications, one-on-one conversations and in groups, etc.
Demonstrated ability to work on a team: mindfulness of deadlines, respect for varying skillsets, ability to juggle priorities, and willingness to do a variety of tasks, including administrative ones.
Strong organizational skills and attention to detail.
Competency in Microsoft applications including Project, Word, Excel, PowerPoint, and Visio.
DESIRED QUALIFICATIONS
Ability to perform data analysis.
Knowledge of alumni relations/development/advancement principles.
Knowledge of UW Advancement policies and procedures, including use of the development database software Tandem.
Demonstrated flexibility and initiative to work on a variety of tasks and with a wide range of people.
Demonstrated creativity, top organizational ability and strict attention to detail.
Attitudes, Behaviors and Skills We Value at UW Medicine Advancement
Placing team goals before individual goals
Assuming the best of intentions from faculty and colleagues
Embracing a spirit of continuous improvement
o Focus on the highest priorities and manage time accordingly
o Manage and improve programs independently and build ownership over time
o Anticipate needed next steps; think through problems
o Approach work strategically, keeping the big picture in mind
o Address problems proactively and present potential solutions for resolution
Learning from each other
o Demonstrate the desire to learn new things while also meeting current position responsibilities
o Take the time to build fluency in ALL fundraising operations
o Be a proactive problem-solver; show resourcefulness in anticipating and addressing issues and concerns
Demonstrating professionalism
o Transparency: Be honest and straightforward with colleagues and donors
o Attitude: Work with a positive and collaborative approach
o Humility: Share credit generously; take ownership of challenges ("be generous with credit and selfish with blame")
o Dedication: Consistently follow through; keep your word
Maintaining high emotional intelligence
o Build, maintain and recover relationships with internal and external constituents
o Partner and communicate well with supervisor and peers
o Hone self-awareness, including the ability to admit mistakes and knowing when to correct course.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
#UWUAJOBS
#UWMAJOBS
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine Advancement has an outstanding opportunity for a Project Manager and Business Analyst to join their team.
At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world's largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
The passionate, 80-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people's lives, in our community and around the world. In the 2024 fiscal year, UW Medicine Advancement raised nearly $305 million in gifts and private grants (48 percent of the University of Washington's total) from 14,300 donors to support the mission of UW Medicine. You can find out more about UW Medicine Advancement's priorities and office culture on our career website: https://give.uwmedicine.org/careers/
The Project Manager and Business Analyst works within cross-functional teams at UW Medicine Advancement managing outlining and implementing project plans focused on campaign-preparedness and pipeline development of new donors to UW Medicine and the UW School of Medicine. This includes large-scale projects involving principal giving prospects, prospect discovery, and large-scale systems evaluations. This role learns and masters the existing business processes at UW Medicine Advancement and identifies process improvements, gathers and documents requirements, liaises between stakeholders and team members, and leads projects from inception to completion with specific deadlines. This position reports to the Assistant Vice President for Pipeline Strategy and Campaign Analytics.
This position will evaluate whether project requests fit within the larger goals of UW Medicine Advancement, as laid out by UWMA leadership, and in consultation with the Assistant Vice President. This includes projects across UW Medicine Advancement, collaborative projects with University Advancement, and in collaboration with other project management work being done that directly supports lead up and implementation of the next capital fundraising campaign. Additionally, the Project Manager will work on larger scale data governance projects and retention and compliance projects.
DUTIES AND RESPONSIBILITIES
Project Management (50%)
Business Analysis (40%)
Other (10%)
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Attitudes, Behaviors and Skills We Value at UW Medicine Advancement
Placing team goals before individual goals
Assuming the best of intentions from faculty and colleagues
Embracing a spirit of continuous improvement
o Focus on the highest priorities and manage time accordingly
o Manage and improve programs independently and build ownership over time
o Anticipate needed next steps; think through problems
o Approach work strategically, keeping the big picture in mind
o Address problems proactively and present potential solutions for resolution
Learning from each other
o Demonstrate the desire to learn new things while also meeting current position responsibilities
o Take the time to build fluency in ALL fundraising operations
o Be a proactive problem-solver; show resourcefulness in anticipating and addressing issues and concerns
Demonstrating professionalism
o Transparency: Be honest and straightforward with colleagues and donors
o Attitude: Work with a positive and collaborative approach
o Humility: Share credit generously; take ownership of challenges ("be generous with credit and selfish with blame")
o Dedication: Consistently follow through; keep your word
Maintaining high emotional intelligence
o Build, maintain and recover relationships with internal and external constituents
o Partner and communicate well with supervisor and peers
o Hone self-awareness, including the ability to admit mistakes and knowing when to correct course.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
#UWUAJOBS
#UWMAJOBS
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.