Inventory Specialist- Purchasing & Payables

Salary : $69,472.00 - $93,766.40 Annually
Location : Intercity Transit (AdOps) - Olympia, WA
Job Type: Full-Time
Job Number: 202500017
Department: DEVELOPMENT
Division: PROCUREMENT
Opening Date: 04/23/2025
Closing Date: 5/7/2025 5:00 PM Pacific

Description
Inventory Specialist- Purchasing & Payables

If You Have:

• Strength in leadership, ethics, problem-solving, conflict resolution, strategic thinking, and cultural competency.
• The ability to effectively plan, organize, prioritize, work independently, and meet deadlines; strong attention to detail and excellent follow-through.
• A working knowledge and experience in managing and handling auto and/or heavy equipment machinery parts and inventories (preferably vehicle, bus, semi-truck or heavy equipment).
• Outstanding communication and teamwork skills, working in an environment of respect, trust, and self-accountability.
• Experience working with vendor payables.
• Experience maintaining inventory best practices.

Then this position is for you!Intercity Transit is currently recruiting for a full-time, permanent, Inventory Specialist. This position plays a key role in supporting operations through hands-on work with procurement, inventory, and financial reporting. If you're detail-oriented, enjoy problem-solving, and want a dynamic role that combines office tasks with warehouse activity, we'd love to hear from you! It is an exciting time to join IT!Joining Intercity Transit means working for an agency whose mission is to provide and promote transportation choices that support an accessible, sustainable, livable, healthy and prosperous community. We are proud to be the largest transit agency in the Pacific Northwest to provide zero-fare fixed route and Dial-A-Lift service, so whether riders are using our service to get to work, attend school, pick up groceries, or go to a doctor's appointment, everyone can just get on and go.
Examples of Duties

As an Inventory Specialist, you will:

• Compile purchase orders, invoices, and shipping receipts for submission to the Finance Department for payment.
• Complete daily fuel reconciliations as needed, including the ability to research and correct errors and maintain accurate fueling/odometer readings for agency fleet.
• Create ad hoc reports using available data in our financial systems.
• Prepare inventory data for monthly, quarterly, and year-end reporting requirements. Ensures that required reports are in compliance with established audit standards.
• Respond to external accounts payable inquiries.
• Apply critical thinking skills to the procurement of materials, tools, parts, and equipment in support of Agency Vehicle Maintenance and Facilities divisions.
• Order and receive parts, supplies, and equipment.
• Maintains centralized shipping and receiving area.
• Complete warehouse spot checks and analyzes discrepancies.
• Create and process purchase orders for maintenance and facilities inventory and supplies.
• Operate forklift and other equipment in the handling of heavy equipment, supplies, and materials.
• Prepare for and participate in the bi-annual physical inventory as well as periodic evaluations.

Typical Qualifications

Are you the one we are looking for?

• An Associate's Degree
• Three (3) years of experience in purchasing, auto/truck/bus parts, or inventory control or an equivalent combination of education and experience may be considered.
• Proficient with Microsoft Office and possess 10 key proficiencies.
• Must submit to a criminal background check the results of which must meet hiring criteria for the role.

Supplemental Information

What's in it for you?

• Receive a competitive salary of $33.40 -$45.08 hourly in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range).
• Be a part of an essential service to the community.
• Work with an exceptional team in an agency of professionals, who love what they do, and support a work/life balance.
• Comprehensive medical, dental, and vision coverage for employees and eligible dependents.
• PERS Retirement Plans (through Washington State Public Employee's Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 6.2%.
• 23.75 to 36 vacation days per year depending upon length of service.
• 12 days of sick leave per year depending upon date of eligibility.
• Paid Bereavement leave for qualifying family members.

Ready to jump on board?

We would love for you to apply! Please submit a complete electronic application online at Your application package must include a cover letter and resume that clearly explains how you meet the qualifications of the position. Be advised, we will not consider incomplete applications. Intercity Transit's preferred method of communication is via email, so an accurate and active email address is essential.
Completed applications must be received by 5:00pm on May 7, 2025.
Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability.
We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit.
Intercity Transit offers its employees an excellent comprehensive benefits package, pension plan, educational benefits, state-of-the-art technology and much more. In addition, some positions are eligible for remote work opportunities and flexible schedules.
Health Care
We provide comprehensive medical, dental and vision insurance coverage for employees and eligible dependents (spouse or significant other and children) through the Employees and Intercity Transit pay a monthly premium contribution depending upon the plan chosen.In addition, Intercity Transit offers:

• Employer provided life insurance and optional supplemental coverage
• Employer provided disability insurance and optional supplemental coverage
• Additional supplemental insurance coverage available through AFLAC
• Access to an Employee Assistance Program.

Washington State Public Employees' Retirement System (PERS)

Employees are covered under PERS I, PERS II and PERS III of the Employee and Employer contributions are required at start of employment.

Deferred Compensation Plans (401K and 457)

Intercity Transit offers three voluntary deferred compensation plans. Employees who contribute at least 6.2% to a plan receive a 6.2% employer match. Employee contributions are not subject to federal income tax until withdrawn.

Vacation Leave & Sick Leave

Employees accrue 23.75 to 36 vacation days per year depending on length of service. The maximum accrual limit is 360 hours.

Employees accrue 12 days of sick leave per year depending upon date of eligibility. The maximum accrual limit is 960 hours.
For additional information regarding employee benefits, please visit:
01

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree or higher

02

How many years of experience do you have in purchasing, auto/truck/bus parts, or inventory control?

• I have less than 1 year of experience.
• I have 1-2 years of experience.
• I have 3-4 years of experience.
• I have 5-6 years of experience.
• I have 7-8 years of experience.
• I have over 8 years of experience.

03

Please list where you received your experience with purchasing, auto/truck/bus parts or inventory control. If this does not apply, enter 'N/A".
04

Do you have experience with auto and/or heavy equipment machinery parts and inventories (preferably vehicle, bus, semi-truck or other heavy equipment)? If so, please list how much experience, where you received the experience, and your main job duties. If this does not apply, enter "N/A".
Required Question