Lease Coordinator

Salary: $32.36 - $44.67 Hourly
Location : Minneapolis/St. Paul International Airport, MN
Job Type: Regular Status
Remote Employment: Flexible/Hybrid
Job Number: 2025-01350
Division: Finance & Administration
Department: Revenue & Business Development
Opening Date: 04/23/2025
Closing Date: 5/9/2025 3:00 PM Central
MN Data Practices: The Metropolitan Airports Commission (MAC) collects information from applicants for the purposes of determining employment suitability. By providing information, MAC will use the information to determine employment suitability. Applicants are not legally required to provide the requested information. However, information not provided, other than race, gender, or disability, may prevent MAC from being able to consider the application or determine the applicant's suitability for the position. The information collected may be classified as public or private data under the MGDPA. "Public" means that data is available upon request. "Private" means the data is only available to the person the information is about, and to those who must see it in the course of conducting MAC business and as otherwise provided for by law. If the applicant becomes a MAC employee, then some of the collected information is required to be shared with a representative union.

Position Summary
The Lease Coordinator provides lease management and administrative support to the Concessions and Business Development Department. This role requires someone who is highly organized and proactive in providing essential lease management and administration support. This role encompasses a broad range of responsibilities, including meticulous tracking of lease compliance, the establishment and maintenance of comprehensive physical and electronic filing systems, diligent document collection, and active participation in concession audits. Effective communication of compliance matters, along with the preparation of meeting minutes, forms a crucial aspect of this position. The Lease Coordinator will also be responsible for the collection and accurate input of insurance documentation and deposits, as well as providing support for various special projects and contributing to the planning and execution of Concessions Department events.

The ideal candidate will possess a strong aptitude for self-direction and teamwork, demonstrating exceptional organizational skills and a keen eye for detail. Success in this role requires the ability to thrive in a dynamic, fast-paced environment while maintaining a high degree of accuracy. The individual will effectively manage competing deadlines and communicate professionally, both verbally and in writing. This support function contributes to the overall team success, with experience in handling contracts or leases. Above all, this role plays a vital role in the continued growth and success of an award-winning concessions and business development program.
To apply: Click the "Apply" link located above the position description, log-in and follow the instructions provided.

Questions regarding this position can be directed to or 612.726.8166.

Applications will be accepted until 3:00 p.m. on Friday, May 9, 2025. MAC complies with the Americans with Disabilities Act. If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at 612-726-8196 or .

MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.
Position Description

• Understands and remains current on individual concessions agreements, airport rules and regulations, and other governing policies and effectively applies concessions agreement language, rules, regulations, and policies to assigned tasks.
• Assists lease managers with lease/contract set up, close-out procedures, and ongoing monitoring of the terms of concession operator agreements, airport rules and regulations and tracks concession operator lease terms to ensure operators remain in compliance.
• Confirms required concession operator reports and documentation are submitted by established deadlines.
• Identifies upcoming, pending, outstanding, and non-compliant lease matters and proactively reports such matters to appropriate lease managers. Follows-up with lease managers and operators to ensure required documentation and information is included in lease files.
• Manages Sales Force platform for Concessions
• Supports Strategic Partnership Program initiatives
• Maintains and manages physical and digital files. Ensures pending and outstanding items are proactively identified for and reported to lease managers in a timely manner.
• Conducts concession operator audits for compliance, analyzes results, and creates a plan to mitigate findings and potential MAC liabilities.
• Requests and obtains required items from concession operators such as deposits, certificates of insurance, reports, and other contract documentation.
• Reviews submitted documents for compliance issues, files lease documentation such as certificates of insurance, letters of credit, and bonds, and enters critical dates into electronic files.
• Tracks and manages street pricing auditing compliance.
• Recommends and coordinates the implementation of policies and procedures for contract management and assists in developing new policies and procedures.
• Tracks and manages security deposits as well as related critical dates.
• Recommends and coordinates the timeline of lease actions such as reporting, compliance visits, request for proposals, and notice filing.
• Cross departmentally communicates contract status, as required, through Business Review Team meetings, Business Vetting meetings, written reports, or other necessary means.

• Creates processes, checklists, and timelines for operator onboarding, lease monitoring, compliance tracking and concession operator reporting.
• Assists with document management including digital file creation.
• Maintains and manages lease files for the Concessions Team.
• Assists with the collection and distribution of material related to public inquiries including data requests.
• Supports department initiatives and projects and facilitates documentation of critical meetings.
• Exercises flexibility and positively approaches other duties as assigned.
• Provides proactive communications to the team for required items.
• Proposes new ideas and recommends improvements to processes, workflows, and policies.
• Attend inter-organizational meetings and participates, as assigned.
• Leads planning and execution of department events.
• Other duties as apparent or assigned and as the employee is qualified to perform

Position Requirements
Individual Contributor (IC) Competencies

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions
• Decision Quality - Making good and timely decisions that keep the organization moving forward
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability - Holding self and others accountable to meet commitments
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Values Differences -Recognizing the value that different perspectives and cultures bring to an organization
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
• Courage - Stepping up to address difficult issues, saying what needs to be said
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

MINIMUM REQUIREMENTS

• Associate's degree in administration, business, paralegal studies or a related field
• Four years of experience working in a project management support or lease/contract coordination role
• In lieu of a degree, six years of experience working in a project management support or lease/contract coordination role
• Experience entering, managing and reporting data
• Excellent organizational skills with attention to detail and follow through
• Experience independently and accurately composing memoranda, letters, and other written communication
• Ability to effectively multi-task, prioritize workloads, and meet deadlines
• Intermediate skill using Microsoft Word, Excel, Outlook, PowerPoint

DESIRABLE REQUIREMENTS

• Bachelor's degree in business, real estate, public administration or a related field
• Experience reading, interpreting or administering contracts or leases
• Experience performing research
• Experience with financial analysis or accounting
• Experience using Enterprise One or lease/contract management software
• Experience administering the liquor licensing process.
• Basic skill level using Microsoft SharePoint, Microsoft One Drive, Microsoft Project, or Sales Force
• Valid state-issued driver's license and reliable vehicle to commute between job sites

Your health. Your time. Your future. Good pay is only the beginning.

See the many and generous the Metropolitan Airports Commission offers to employees.
01

I became aware of this opportunity through:

• Job Interest Card Notification
• MAC Employee
• MAC Web Site
• LinkedIn
• GovernmentJobs.com
• Indeed.com
• Other

02

This position is eligible for a hybrid work schedule after serving two months of the probationary period. MAC's hybrid work schedule includes two days remote and three days onsite. One of the onsite days must be a Monday or Friday and all employees are required to be onsite on Tuesdays. I am aware of this policy and remain interested in this position.

• Yes
• No

03

Do you have an associate's degree in administration, business, paralegal studies or related field and four years of experience working in a project management support or lease/contract coordination role?

• Yes
• No

04

In lieu of a degree, do you have six years of experience working in a project management support or lease/contract coordination role?

• Yes
• No
• N/A I have a degree

05

Please describe your experience in project management support or lease/contract coordination.
06

Do you have an intermediate skill level using Microsoft Word, Excel, Outlook, and PowerPoint?

• Yes
• No

07

Do you have experience entering, managing, and reporting data?

• Yes
• No

08

Please describe your experience entering, managing, and reporting data.
09

Do you have experience independently and accurately composing memoranda, letters, and other written communication?

• Yes
• No

10

Do you have a bachelor's degree in business, real estate, public administration or a related field?

• Yes
• No

11

Please describe your experience reading, interpreting, or administering contracts or leases.
12

Please describe your experience with financial analysis or accounting.
13

Do you have experience using Enterprise One or lease/contract management software?

• Yes
• No

14

If you selected 'yes' to the previous question, please list the lease/contract management software you have used.
15

Do you have experience administering the liquor licensing process?

• Yes
• No

16

Do you have a basic skill level using Microsoft SharePoint, Microsoft One drive, Microsoft Project, or Sales Force?

• Yes
• No

17

Do you have a valid state-issued driver's license and reliable vehicle to commute between job sites?

• Yes
• No

Required Question