Contract Manager V
Apply NowCompany: Health and Human Services Commission of Texas
Location: Austin, TX 78745
Description:
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Contract Manager V
Job Title: Contract Specialist V
Agency: Health & Human Services Comm
Department: AES OOA Ops-DDS Contract Mgmt
Posting Number: 5021
Closing Date: 05/07/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-24
Salary Range: $5,425.33 - $8,886.16
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations: Austin
MOS Codes:
3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S
Brief Job Description:
The Texas Health and Human Services Commission (HHSC) Access and Eligibility Services (AES) department is looking for individuals who want to join an exciting and dynamic team working in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports that reduce institutionalization; allow individuals to remain in their communities; and promote economic and personal self-sufficiency. AES is built on its core values of family, inclusion, commitment, innovation, and excellence. AES strives to achieve its goals of delivering best in class customer service to clients and stakeholders; strengthening program oversight, integrity, and accuracy; seeking innovative ways to streamline and improve service delivery; creating and promoting a culture of excellence; and promoting departmental efficiencies and responsible stewardship of agency resources. Our staff are well organized; able to multi-task; possess the ability to continuously learn and improve; able to thrive in a challenging, fast-paced, and evolving environment; and have good communication skills, a positive attitude, strong work-ethic, and a desire to help others.
Under the supervision of the Contract Administration Manager, the Contract Specialist V is the primary liaison representative serving as the single point of contact for all contractual accountability activities between the State and assigned contractors. The Contract Specialist V performs highly complex tasks and advanced consultative and technical tasks related to the development, oversight, interpretation, coordination for the enforcement of Health and Human Services (HHS) sub recipient contracts and other contracts as assigned. The Contract Specialist V provides leadership and support in contract management, performance monitoring, funding allocation, solicitation development and budget reviews. The position interacts routinely with HHS divisions and management, contractors and stakeholders, organizations, and other state agencies. The Contract Specialist V serves as subject matter expert in assigned workgroups and other contract activities. Other accountability responsibilities include authorizing disbursements; coordinating management and productivity improvements, participating in monitoring expenditures for contracted state and federal funds; ensuring grant match attainment; supporting monitoring of compliance with service provision and program requirements; developing amendments; directing and coordinating critical data requirements and providing data analysis. This position requires broad working knowledge of diverse contracts. Maintains reports on contractor performance, provides information on barriers and risks to goal attainment. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. Additionally, this position must participate in other Contract Management activities as assigned.
Essential Job Functions:
This position is based in Austin State Office (701 W 51st St, Austin, TX) and supports, ensures compliance with, and behaves in a manner that reflects the AES values in support of the AES mission and vision. Must also perform other duties as assigned and necessary.
EJF1. Provides advanced technical knowledge related to contract management and program performance. Facilitates authorization of all funding disbursements. Facilitates amendments to contracts within established protocols. Serves as the Team Lead for and oversees the work of the Disability Determination Services contract team. (20%)
EJF2. Consults and communicates, individually or collectively, with contractors, community stakeholders, state and local authorities involved in the service delivery system to identify needs, resolve problems, monitor and discuss effectiveness of programs and services. Coordinates information needs of contractors with other divisions. (20%)
EJF3. Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract management. Develops procedures to ensure accountability and documentation related to performance measures and contract management. Prepares and distributes responses/feedback concerning performance measures and contract deliverables. (20%)
EJF4. Collaborates with colleagues to identify and resolve issues. Communicates plans and changes to plans to contractors individually and collectively. Collects information and prepares legislative and/or management responses as directed by leadership. (15%)
EJF5. Oversees the coordination of procurement-related activities such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and solicitation approvals. Reviews specifications that have been prepared for solicitations. (15%)
EJF6. Facilitates contract termination and closeout, including the review and analysis of all program reports and actions, equipment reconciliation (if applicable), and record disposition according to contract terms. (10%)
Knowledge, Skills and Abilities:
Knowledge of the principles and practices of contract administration, management, and monitoring.
Knowledge of contract performance analyses, management and monitoring procedures.
Knowledge of risk assessment and reporting.
Knowledge of state and federal laws, rules, regulations, policies and procedures relevant to contracts.
Skill in effective oversight to include planning, development and implementation of systems and processes.
Skill in time and project management.
Skill in operating personal computers and in using applicable software, including Microsoft products with emphasis on the use of Excel, Word, SharePoint and PowerPoint.
Skill in the ability to write and edit correspondence, memoranda/reports, and performance requirements related to contracting.
Strong ability to recommend applicable corrective actions, to and monitor / evaluate performance based on contracting knowledge and expertise.
Strong ability to communicate effectively both orally and in writing.
Ability to communicate with internal and external stakeholders.
Ability to identify and analyze problems, evaluate alternatives and propose effective solutions.
Ability to interpret and analyze statutes.
Ability to analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, and regulations and to draft clear and concise reports and correspondence regarding findings.
Ability to prepare administrative reports and special projects as assigned.
Ability to analyze and solve problems, to make decisions affecting overall departmental operations, and comprehensively and accurately evaluates reports.
Ability to develop and maintain strong working relationships.
Licensure, Certification or Registration:
Must possess a current and valid Certified Texas Contract Manager (CTCM) certification issued by the Texas Comptroller's Office or obtain certification within 12 months of hire date.
Initial Selection Criteria:
Graduate from an accredited university or college with a bachelor's degree. Applicants without a degree may substitute experience on a year for year basis with experience with contract management.
Experience with MS Office Suite, with focus on Excel, Word and PowerPoint. Preference given to experience with SCOR, Salesforce, CAPPS Fin, and/or other HHSC applications and software.
Experience interpreting federal and state laws, policies, rules and requirements in Health and Human Services programs.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Functional Title: Contract Manager V
Job Title: Contract Specialist V
Agency: Health & Human Services Comm
Department: AES OOA Ops-DDS Contract Mgmt
Posting Number: 5021
Closing Date: 05/07/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-24
Salary Range: $5,425.33 - $8,886.16
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations: Austin
MOS Codes:
3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S
Brief Job Description:
The Texas Health and Human Services Commission (HHSC) Access and Eligibility Services (AES) department is looking for individuals who want to join an exciting and dynamic team working in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports that reduce institutionalization; allow individuals to remain in their communities; and promote economic and personal self-sufficiency. AES is built on its core values of family, inclusion, commitment, innovation, and excellence. AES strives to achieve its goals of delivering best in class customer service to clients and stakeholders; strengthening program oversight, integrity, and accuracy; seeking innovative ways to streamline and improve service delivery; creating and promoting a culture of excellence; and promoting departmental efficiencies and responsible stewardship of agency resources. Our staff are well organized; able to multi-task; possess the ability to continuously learn and improve; able to thrive in a challenging, fast-paced, and evolving environment; and have good communication skills, a positive attitude, strong work-ethic, and a desire to help others.
Under the supervision of the Contract Administration Manager, the Contract Specialist V is the primary liaison representative serving as the single point of contact for all contractual accountability activities between the State and assigned contractors. The Contract Specialist V performs highly complex tasks and advanced consultative and technical tasks related to the development, oversight, interpretation, coordination for the enforcement of Health and Human Services (HHS) sub recipient contracts and other contracts as assigned. The Contract Specialist V provides leadership and support in contract management, performance monitoring, funding allocation, solicitation development and budget reviews. The position interacts routinely with HHS divisions and management, contractors and stakeholders, organizations, and other state agencies. The Contract Specialist V serves as subject matter expert in assigned workgroups and other contract activities. Other accountability responsibilities include authorizing disbursements; coordinating management and productivity improvements, participating in monitoring expenditures for contracted state and federal funds; ensuring grant match attainment; supporting monitoring of compliance with service provision and program requirements; developing amendments; directing and coordinating critical data requirements and providing data analysis. This position requires broad working knowledge of diverse contracts. Maintains reports on contractor performance, provides information on barriers and risks to goal attainment. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. Additionally, this position must participate in other Contract Management activities as assigned.
Essential Job Functions:
This position is based in Austin State Office (701 W 51st St, Austin, TX) and supports, ensures compliance with, and behaves in a manner that reflects the AES values in support of the AES mission and vision. Must also perform other duties as assigned and necessary.
EJF1. Provides advanced technical knowledge related to contract management and program performance. Facilitates authorization of all funding disbursements. Facilitates amendments to contracts within established protocols. Serves as the Team Lead for and oversees the work of the Disability Determination Services contract team. (20%)
EJF2. Consults and communicates, individually or collectively, with contractors, community stakeholders, state and local authorities involved in the service delivery system to identify needs, resolve problems, monitor and discuss effectiveness of programs and services. Coordinates information needs of contractors with other divisions. (20%)
EJF3. Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract management. Develops procedures to ensure accountability and documentation related to performance measures and contract management. Prepares and distributes responses/feedback concerning performance measures and contract deliverables. (20%)
EJF4. Collaborates with colleagues to identify and resolve issues. Communicates plans and changes to plans to contractors individually and collectively. Collects information and prepares legislative and/or management responses as directed by leadership. (15%)
EJF5. Oversees the coordination of procurement-related activities such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and solicitation approvals. Reviews specifications that have been prepared for solicitations. (15%)
EJF6. Facilitates contract termination and closeout, including the review and analysis of all program reports and actions, equipment reconciliation (if applicable), and record disposition according to contract terms. (10%)
Knowledge, Skills and Abilities:
Knowledge of the principles and practices of contract administration, management, and monitoring.
Knowledge of contract performance analyses, management and monitoring procedures.
Knowledge of risk assessment and reporting.
Knowledge of state and federal laws, rules, regulations, policies and procedures relevant to contracts.
Skill in effective oversight to include planning, development and implementation of systems and processes.
Skill in time and project management.
Skill in operating personal computers and in using applicable software, including Microsoft products with emphasis on the use of Excel, Word, SharePoint and PowerPoint.
Skill in the ability to write and edit correspondence, memoranda/reports, and performance requirements related to contracting.
Strong ability to recommend applicable corrective actions, to and monitor / evaluate performance based on contracting knowledge and expertise.
Strong ability to communicate effectively both orally and in writing.
Ability to communicate with internal and external stakeholders.
Ability to identify and analyze problems, evaluate alternatives and propose effective solutions.
Ability to interpret and analyze statutes.
Ability to analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, and regulations and to draft clear and concise reports and correspondence regarding findings.
Ability to prepare administrative reports and special projects as assigned.
Ability to analyze and solve problems, to make decisions affecting overall departmental operations, and comprehensively and accurately evaluates reports.
Ability to develop and maintain strong working relationships.
Licensure, Certification or Registration:
Must possess a current and valid Certified Texas Contract Manager (CTCM) certification issued by the Texas Comptroller's Office or obtain certification within 12 months of hire date.
Initial Selection Criteria:
Graduate from an accredited university or college with a bachelor's degree. Applicants without a degree may substitute experience on a year for year basis with experience with contract management.
Experience with MS Office Suite, with focus on Excel, Word and PowerPoint. Preference given to experience with SCOR, Salesforce, CAPPS Fin, and/or other HHSC applications and software.
Experience interpreting federal and state laws, policies, rules and requirements in Health and Human Services programs.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.