Capital Facilities Assistant Program Manager (WMS2)
Apply NowCompany: State of Washington
Location: Tumwater, WA 98511
Description:
Salary : $89,340.00 - $114,576.00 Annually
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 25DOT-HQ-0W563
Department: Dept. of Transportation
Division: Headquarters
Opening Date: 04/24/2025
Closing Date: 5/19/2025 11:59 PM Pacific
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a tactical and strategic leader to fill the Capital Facilities Assistant Program Manager vacancy in Tumwater, WA. In this role, you will work directly with the Capital Facilities Programming & Project Delivery Manager to ensure delivery of the Capital Facilities program and Safety Rest Area Preservation program. The Capital Facilities Assistant Program Manager is responsible for managing the development of future biennial capital delivery plans and documenting changes to program in coordination with region and HQ project delivery staff. Other responsibilities include developing future biennial ten-year delivery plans within the Capital Facilities and Safety Rest Area capital subprograms using the current planning and prioritization policies and providing direction on program development, tracking and updating agency capital program management software with changes to project financial data and milestone commitments to promote accountability and process change management. This position will play an integral part in meeting our goals of excellent customer service, focus on employee needs, collaboration, and continuous improvement. They will also be expected to conduct business by following our values of safety, people first, teamwork, professionalism, respect, and integrity.
What to Expect
Among the varied range of responsibilities held within this role, the Capital Facilities Assistant Program Manager will:
Qualifications
To be considered for this opportunity, the following are required:
It is preferred that qualified candidates also have:
*To review the full Position Description, please follow the directions in the Contact Us section of this posting.
Important Notes
Why WSDOT
Check out this video to learn more:
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, at . Please be sure to reference 25DOT-HQ-0W563e in the subject line.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Please select the response that best describes your highest level of completed education.
02
If you indicated completion of a degree, please list your degree and field of study. Otherwise, enter N/A.
03
Please select the response that best describes your total years of program management experience or experience a related field.
04
In reference to the question above, please briefly describe your experience. If you do not have this experience, please enter N/A.
05
Please select all the following you have knowledge of:
06
Please select the response that best describes your total years of experience analyzing and compiling complex data into reports, graphs, and presentation materials for executive and general audiences.
07
In reference to the question above, please briefly describe your experience. If you do not have this experience, please enter N/A.
08
| How did you learn of this employment opportunity?
09
If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:
Required Question
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 25DOT-HQ-0W563
Department: Dept. of Transportation
Division: Headquarters
Opening Date: 04/24/2025
Closing Date: 5/19/2025 11:59 PM Pacific
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a tactical and strategic leader to fill the Capital Facilities Assistant Program Manager vacancy in Tumwater, WA. In this role, you will work directly with the Capital Facilities Programming & Project Delivery Manager to ensure delivery of the Capital Facilities program and Safety Rest Area Preservation program. The Capital Facilities Assistant Program Manager is responsible for managing the development of future biennial capital delivery plans and documenting changes to program in coordination with region and HQ project delivery staff. Other responsibilities include developing future biennial ten-year delivery plans within the Capital Facilities and Safety Rest Area capital subprograms using the current planning and prioritization policies and providing direction on program development, tracking and updating agency capital program management software with changes to project financial data and milestone commitments to promote accountability and process change management. This position will play an integral part in meeting our goals of excellent customer service, focus on employee needs, collaboration, and continuous improvement. They will also be expected to conduct business by following our values of safety, people first, teamwork, professionalism, respect, and integrity.
What to Expect
Among the varied range of responsibilities held within this role, the Capital Facilities Assistant Program Manager will:
- Manage and monitor the progress and delivery of the Capital Facilities program.
- Provide strategic financial advice for successful delivery of Capital Facilities capital program.
- Make recommendations on program funding decisions, use of emergent needs and the availability of funding for change order or work added to projects which exceed the remaining project funds.
- Direct and manage the file accuracy within capital program management software for the scope, schedule, and budget that is used by the Legislature to make transportation budget decisions.
- Review and approve program work orders and monitor charges for the Capital Facilities capital program (DPS, project charges, consultants, contracts, etc.) to stay within the appropriated funds.
- Monitor and manage the timely closeout of completed projects.
- Work closely with project delivery staff on requests for authorization of funds via work orders and monthly aging.
- Manage and update the Safety Rest Area portion of the Statewide Transportation Improvement Program (STIP) to qualify to receive federal funds.
- Coordinate the Capital Facilities capital program activities by communicating with headquarters, regions, and HQ project managers, and managers throughout WSDOT.
Qualifications
To be considered for this opportunity, the following are required:
- A bachelor's degree involving major study in facilities management, architecture, public or business administration, construction management, engineering, or economics or four (4) years of program management experience or a related field.
- Advanced leadership skills with the ability to provide direction, foster alignment, and encourage commitment within and across teams; effectively manage a diverse team with a heavy workload, handle stressful situations and meet deadlines established by others, and simultaneously manage and prioritize multiple parallel tasks.
- Advanced communication skills written, oral, and graphic with the ability to analyze and compile complex data into reports, graphs, and presentation materials for executive and general audiences.
- Knowledge of:
- Principles and processes in the development and maintenance of major capital construction programs
- Principles and application of benefit cost analysis in prioritizing projects
It is preferred that qualified candidates also have:
- Knowledge of:
- Office of Financial Management Capital budget instructions
- Public Works Contracting Laws under RCW 39 & 47
- Public Works Project Delivery Methods and Reporting including alternative public works contracting procedures (Design Build, Performance Contracting, Job Order Contracting, GCCM)
- Government-to-government relations
- Legislative process and protocol
*To review the full Position Description, please follow the directions in the Contact Us section of this posting.
Important Notes
- This position offers flexible/hybrid remote work options.
- This position may be required to occasionally conduct field visits and attend off-site meetings.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit .
Why WSDOT
- Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
- Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
- Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to for more information.
Check out this video to learn more:
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the "References" section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, at . Please be sure to reference 25DOT-HQ-0W563e in the subject line.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Please select the response that best describes your highest level of completed education.
- I have a master's degree or higher.
- I have a bachelor's degree.
- I have an associate's degree.
- I have a high school diploma or equivalent.
- None of the above
02
If you indicated completion of a degree, please list your degree and field of study. Otherwise, enter N/A.
03
Please select the response that best describes your total years of program management experience or experience a related field.
- I have over ten (10) years of this experience.
- I have 8 - 10 years of this experience.
- I have 7 - 8 years of this experience.
- I have 6 - 7 years of this experience.
- I have 5 - 6 years of this experience.
- I have 4 - 5 years of this experience.
- I have less than four (4) years of this experience.
- I do not have this experience.
04
In reference to the question above, please briefly describe your experience. If you do not have this experience, please enter N/A.
05
Please select all the following you have knowledge of:
- Principles and processes in the development and maintenance of major capital construction programs
- Principles and application of benefit cost analysis in prioritizing projects
- Office of Financial Management Capital budget instructions
- Public Works Contracting Laws under RCW 39 & 47
- Public Works Project Delivery Methods and Reporting including alternative public works contracting procedures (Design Build, Performance Contracting, Job Order Contracting, GCCM)
- Government-to-government relations
- Legislative process and protocol
- None of the above
06
Please select the response that best describes your total years of experience analyzing and compiling complex data into reports, graphs, and presentation materials for executive and general audiences.
- I have over ten (10) years of this experience.
- I have 7 - 10 years of this experience.
- I have 5 - 7 years of this experience.
- I have 3 - 5 years of this experience.
- I have 1 - 3 years of this experience.
- I have less than one (1) year of this experience.
- I do not have this experience.
07
In reference to the question above, please briefly describe your experience. If you do not have this experience, please enter N/A.
08
| How did you learn of this employment opportunity?
- Indeed
- Direct Email Notification
- WSDOT social media (Twitter, Facebook, YouTube, etc)
- Career Fair
- Monster
- WorkSource
- Handshake
- AASHTO
- NACTO
- COMTO
- APWA
- "NOW HIRING" banner/sign
- Radio advertisement
- WSDOT Employment Site
- Careers.wa.gov
- governmentjobs.com
- Other (specify below)
09
If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:
Required Question