Chief Financial Officer (CFO)

ABOUT ENTERPRISE MANAGEMENT:

Enterprise Management Solutions, Inc. (Enterprise) is a full-spectrum administrative and operational management firm headquartered in Baltimore, Maryland. We provide contracted infrastructure support to independently governed organizations in sectors such as behavioral health, primary care, supportive housing, food service, commercial real estate, and nonprofit development.

Enterprise does not own or govern the organizations we serve. Instead, we operate as a trusted administrative services provider under formal contractual agreements, offering high-level back-office services that allow our clients to focus on mission execution and program delivery.

Our scope of service includes:

• Comprehensive fiscal systems and multi-entity accounting
• Human resource infrastructure and staff onboarding
• Legal compliance and audit readiness
• Technology integration and IT systems governance
• Organizational growth planning and fiscal sustainability analysis
• Federal and state grant compliance, budget monitoring, and reporting
• Financial and operational performance dashboards
• CEO- and executive-level strategy support

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

DISCLOSURES:

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE:
https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Chief Financial Officer

ALTERNATE TITLE(S): Senior Finance Executive, Compliance Officer (within scope), Accountant, Controller

COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract)

DIVISION: Accounting & Finance

DEPARTMENT: n/a

UNIT: n/a

BENEFITS PACKAGE:

In addition to hourly wages, eligible employees may receive a comprehensive benefits package that includes:
Paid Time Off (PTO)
Family and Medical Leave
Health, Medical, and Dental Insurance Reimbursement or health insurance coverage, as available
Supplemental Health and Disability Insurance Options
Retirement Savings Plan
Professional Development Support and Continuing Education Opportunities

WORK SCHEDULE: Monday - Friday, 8:00 AM - 5:00 PM (daily lunch break is from 12:00 PM - 1:00 PM)

ACCOUNTABLE TO: Chief Executive Officer (COO, in absence of CEO)

ACCOUNTABLE FOR: Oversight of accounting systems, financial reporting, fiscal compliance, and the supervision of accounts payable, accounts receivable, and bookkeeping functions across all affiliated companies. In the event of a vacancy or extended absence within the Accounting & Finance Division, this position is responsible for ensuring uninterrupted departmental operations by assuming essential duties when necessary and/or by proactively reassigning responsibilities to qualified personnel. This includes maintaining appropriate cross-training protocols to ensure operational resilience and continuity across all finance-related functions.

CLASSIFICATION: W-2 employee; full-time hourly

COMPENSATION RANGE: Ranges between $40.00 per hour to $69.00 per hour, , and is commensurate with experience, expertise, verified credentials, and available company budget.

ANTICIPATED TRAVEL: Up to 10% of the time (interoffice and site-based meetings)

WORKPLACE POLICY: This is a 100% in-office role. Remote work or telework is prohibited unless explicitly pre-approved in writing by the CEO.

SUMMARY OF POSITION RESPONSIBILITIES:

The Chief Financial Officer (CFO) serves as a core member of the executive leadership team and is responsible for the overall financial health, sustainability, and growth strategy of Enterprise Management and its affiliated organizations. The CFO is the organization's highest-ranking financial executive and plays a critical role in capital planning, risk mitigation, financial modeling, revenue cycle strategy, and funding compliance across diverse operational areas including healthcare, housing, food services, and real estate.

This role oversees all departments within the finance division, including accounting, accounts payable, accounts receivable, payroll, grants and contracts, budgeting, audit, and financial planning. The CFO is responsible for aligning financial performance with mission goals, providing insight to the CEO and Board of Directors, and representing the organization to external funders, lenders, and stakeholders.

In the absence of the CEO and the COO, the CFO may be appointed by the Board to serve as Acting CEO and shall support succession planning and executive continuity.

The CFO also ensures that Enterprise Management delivers all contracted Accounting, Finance & Fractional CFO Services to affiliated entities, as outlined at https://enterprisemgmtinc.com/finance-services.

The Chief Financial Officer (CFO) is the most senior financial authority within Enterprise Management Solutions. The CFO oversees all fiscal systems and services that Enterprise delivers under contract to independently governed client organizations, and ensures strict regulatory, contractual, and financial control compliance.

This role encompasses:

• Strategic fiscal planning
• Day-to-day operational oversight of all financial functions
• Direct supervision of all finance personnel
• Collaboration with external auditors, funders, banks, legal counsel, and state agencies
• Internal compliance and policy enforcement
• Systems administration for all fiscal platforms and data security
• Partnership with the CEO to shape and support long-term enterprise strategy

The CFO also holds compliance officer responsibilities specifically related to financial operations. This includes oversight of compliance with accounting standards, federal and state fiscal regulations, audit preparedness, and internal controls related to grants, contracts, billing, and funder obligations.

SCHEDULED DUTIES AND RESPONSIBILITIES:

The CFO is ultimately responsible for the integrity, efficiency, and compliance of all finance services delivered under the company's umbrella - both internal and client-facing.

1. Strategic Finance & Enterprise-Wide Fiscal Planning

• Design and maintain enterprise-wide financial strategy aligned with client service capacity
• Translate the CEO's organizational vision into scalable, cost-effective financial models
• Conduct multi-year forecasts, funding scenario modeling, and investment planning
• Analyze trends in operating costs, grant performance, vendor spending, and reimbursement
• Structure contingency plans for revenue disruption, funder recapture, and operational delays

2. Fiscal Execution for Contracted Clients

• Direct all accounting, payroll, and AP/AR functions on behalf of clients as defined in service agreements
• Ensure contract scope alignment and appropriate segregation of accounts
• Maintain detailed financial documentation by entity, contract, and cost center
• Provide monthly financial performance packages customized to each client's compliance requirements
• Coordinate regularly with client leadership on timelines, reconciliations, and approvals

3. General Ledger Management & Accounting Oversight

• Review and approve all journal entries, budget adjustments, and GL mapping changes
• Ensure proper fund classification for restricted and unrestricted income
• Implement grant accounting protocols and funder-specific revenue tracking
• Maintain depreciation schedules, fixed asset logs, and cash reserve reconciliations
• Ensure monthly close is completed across all entities within 3 business days of month-end

4. Payroll & Benefits Fiscal Administration

• Ensure all payroll related transactions are properly accounted for in Sage / Quickbooks
• Oversee benefit cost allocations
• Maintain secure records of employee classification, pay rates, and authorization protocols
• Coordinate with HR and compliance teams on audits involving personnel or time tracking
• In collaboration with CHRO, ensure all payroll related employer tax / compliance documents are filed within regulatory / statutory timeframes (i.e. 1095, 941, 1099, W-2, etc)
• Review and if necessary scrutinize and troubleshoot payroll prior to the CEO review of each payroll run

5. Accounts Payable / Receivable Oversight

• Approve and release vendor payments, staff reimbursements, and program disbursements
• Ensure the CEO explicitly authorizes each expenditure before approving the payment
• Monitor AR aging, insurance reimbursements, grant draws, and cash receipts
• Implement automation tools for payment approval workflows and documentation trails
• Reconcile vendor 1099 records, W-9s, EIN validations, and IRS-matching records

6. Budgeting & Reporting

• Lead annual and mid-cycle budgeting processes for Enterprise and contracted clients
• Develop detailed department budgets, cost centers, and program budgets by entity
• Prepare cash flow forecasts, burn-rate projections, and budget-to-actual reports
• Provide executive summaries with analysis of performance drivers, risks, and corrections

7. Audit, Policy & Compliance Leadership CARF 1.F Standards

• Ensure documentation and implementation of:
  • Program-specific budgets with revenue, expense, and capital plans (1.F.2.c)
  • Weekly financial reviews with operational teams (1.F.3.c)
  • Documented remediation plans when solvency concerns arise (1.F.4.d)
  • Annual policy review and internal control verification (1.F.5.a)
  • Quarterly audit of billing samples for accuracy and compliance (1.F.6.b)
  • Timely completion of independent audits and documented management responses (1.F.8.b)
• Regulatory & Legal Compliance
  • Enforce adherence to GAAP, 2 CFR 200, OMB Uniform Guidance, HIPAA, CMS, and IRS standards
  • Develop and update internal financial control policies and SOPs annually
  • Monitor fiscal and operational audit schedules across multiple entities
  • Lead investigations of financial discrepancies or audit exceptions
  • Coordinate response submissions, follow-up analysis, and internal CAPs (corrective action plans)
• Serve as Compliance Officer for accounting and finance operations, with responsibility for:
  • Maintaining and enforcing fiscal compliance policies and internal controls
  • Ensuring compliance with auditing standards, grant conditions, cost allocation plans, and funder reporting requirements
  • Conducting or overseeing periodic financial risk assessments, internal audits, and monitoring activities
  • Ensuring audit readiness for all affiliated entities and supporting third-party audit processes
  • Reviewing and updating fiscal policies and procedures in line with evolving regulatory standards
  • Leading internal investigations related to financial reporting discrepancies or compliance concerns
  • Collaborating with program, HR, and compliance leadership to ensure consistent fiscal interpretation of multi-departmental policies
  • Reporting on financial compliance outcomes, audit findings, and mitigation strategies to the CEO and Board of Directors

8. Systems Management & Digital Finance Operations

• Serve as administrator for all fiscal software (e.g., QuickBooks, Sage Intacct, NetSuite)
• Manage staff user roles, 2FA controls, and accounting platform permissions
• Implement automated workflows for billing, invoicing, and reporting functions
• Maintain secure backups, export logs, and data recovery policies in collaboration with IT

9. Staff Leadership, Training, and Succession Planning

• Supervise all financial division staff
• Maintain a written division staffing plan with clear succession and backup roles
• Facilitate cross-training to ensure uninterrupted operations during absences
• Lead regular team meetings on audit readiness, client updates, and policy changes
• Evaluate performance and provide mentorship to finance team members
• Perform additional duties, whether planned or emergent, that support the stability
  and effectiveness of the Accounting & Finance Division. This includes temporarily
  assuming or reassigning responsibilities of vacant or inactive roles to maintain
  uninterrupted operations, as well as ensuring team members are adequately
  cross-trained to provide coverage as needed
• Lead daily team meetings each morning and evening to manage departmental performance:
  • The morning meeting is used to set clear goals and action items for division staff for the day.
  • The evening meeting is held to review progress and ensure all assigned goals have been completed or appropriately addressed.
• Adhere to and enforce all policies and procedures applicable to the role, maintaining full compliance with internal guidelines, regulatory standards, and contractual requirements.
• Conduct weekly one-on-one meetings with each staff member in the department using the designated accountability form to document role adherence, performance metrics, and corrective follow-up as needed.
• Document and file meeting minutes for all departmental meetings-including daily huddles and individual staff check-ins-in the corporate minute book, ensuring organized and auditable records.
• Complete all compliance-related responsibilities as assigned in the organization's intranet system (Redline), including the execution of required audits, attestations, and regulatory documentation.

10. CEO Support & External Relations

• Partner with the CEO on revenue strategy, enterprise sustainability, and fiscal readiness
• Develop investor, funder, and lender briefing materials with supporting financials
• Participate in executive leadership meetings and interdepartmental strategy planning
• Liaise with external professionals, including CPAs, attorneys, bankers, consultants, and regulators
• Conduct due diligence and modeling for enterprise partnerships, joint ventures, or program expansions
• Ensure delivery and quality of all Accounting, Finance & Fractional CFO services offered by Enterprise Management

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Serve as point of contact for finance division escalations and internal/external stakeholder inquiries
• Take initiative to identify areas for process improvement and cost savings
• Assist with special projects, vendor transitions, and system implementations as assigned
• Participate in interdepartmental workgroups focused on performance improvement or new service lines
• Support the CEO with ad hoc financial analysis and reporting
• Assist your supervisor with any work-related tasks as requested, taking initiative where possible
• Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures
• Co-facilitate orientation of new hires related to documentation, payables procedures, and compliance requirements
• Support the maintenance of a safe work environment by participating in drills and safety trainings as requested
• Maintain confidentiality of all records, especially those relating to client treatment or financial information
• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor
• Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance and improve revenue cycle performance
• Provide strategic financial advice to the executive leadership team
• Assist with mergers, acquisitions, and expansions including financial due diligence and systems integration
• Support implementation of new accounting technologies and automation tools
• Serve as Acting CEO at the request of the Board in the absence of the Chief Executive Officer
• Represent the organization in strategic community partnerships and high-level funder conversations
• Provide financial insight and recommendations for major operational, programmatic, or infrastructure investments
• Lead financial aspects of crisis response or recovery planning in times of disruption or external pressure
• Mentor next-generation financial leaders and build a succession pipeline for key roles within the finance department
• Advise on executive compensation strategy, benefits administration, and HR finance alignment
• Remain informed and compliant with financial regulations and standards including GAAP, 2 CFR 200, IRS, Medicaid billing rules, and state funding requirements

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• Occasional lifting up to 25 pounds
• Frequent meetings via video or phone; occasional in-person site visits

WORKING CONDITIONS:

• Cross-functional collaboration with high-level staff across all departments
• 100% in-office role at Baltimore HQ (no remote or hybrid without written CEO approval)
• Travel up to 10% may be required for audits, client meetings, or agency appointments
• Must be available during standard hours with flexibility for emergent needs
• High-pressure environment requiring discretion, accountability, and executive judgment

COMPETENCIES AND SKILLS:

• Visionary leadership with deep financial acumen and board-level communication skills
• Expertise in managing complex, multi-entity budgets and cash flow
• Skilled in forecasting, scenario planning, and long-term financial strategy
• Strong command of nonprofit and healthcare finance regulations and cost reporting
• Mastery of QuickBooks, NetSuite, Sage, Excel, and BI dashboards
• Familiarity with cybersecurity controls, fiscal software implementation, and automation tools
• Strong understanding of nonprofit and health care financial systems
• Effective people leader with experience supervising multidisciplinary finance teams

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:

• Master's degree in Finance, Accounting, or related field (required)
• Master's degree in Business or Law (required); JD / MBA
• Must be a Certified Public Accountant (CPA) in good standing with the state professional certification board
• Minimum 8-10 years of progressive finance leadership experience with at least 5 years as CFO or equivalent
• Experience overseeing accounting, budgeting, audit, and financial planning functions in a multi-entity environment
• Strong knowledge of nonprofit healthcare, housing, or grant-funded service delivery systems
• Successful track record of funder engagement, financial restructuring, or systems modernization initiatives
• Demonstrated oversight of GAAP, Medicaid, federal grants, and third-party audits
• Experience managing multi-state financial operations and cost centers