Procurement Specialist
Apply NowCompany: San Diego Metropolitan Transit System
Location: San Diego, CA 92154
Description:
Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.
SUMMARY:
The Procurement Specialist conducts complex, informal and formal procurements for equipment, goods, materials, supplies, services, and construction. The Procurement Specialist is responsible for requesting bids and proposals, writing and overseeing the preparation of contracts, negotiating contract terms, researching and interpreting contract provisions, and awarding contracts to vendors. The Procurement Specialist also updates the SAP procurement system, resolves contract discrepancies, drafts reports, and maintains procurement files.
EXAMPLE OF DUTIES:
Essential Functions
Duties May Include, But Are Not Limited To, The Following:
Solicits small businesses, Disadvantaged Business Enterprises (DBE), and Women-Owned Business Enterprises (WBE) to participate in the MTS procurements.
QUALIFICATIONS:
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; knowledge of Federal Transit Administration (FTA) regulations is a plus; experience with Job Order Contracting (JOC) and construction is also a plus; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; exceptional collaborative and team-centric working style; strong presentation, leadership and management skills; excellent knowledge of procurement administration.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work may at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may on occasion require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
Possess a bachelor's degree from an accredited university in Public Administration or Business Administration, and/or a minimum of five years of experience as a Procurement Specialist, Contract Manager or Administrator, Buyer, or an equivalent position preferably in a high-volume public agency. A combination of relevant education and applicable experience may be substituted for the degree requirement. Must possess and maintain a valid California driver's license.
GENERAL:
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.
Application Review: Priority will be given to applications received by May 16, 2025.
The position will remain open until filled.
SALARY GRADE:
Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #10, which has a minimum of $78,811 and a maximum of $111,911. Salary grades are typically adjusted annually to ensure they remain market competitive.
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including
customers, co-workers and the public at large, with dignity and respect. As a public transportation
agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities
in which we work and live.
MTS supports and promotes an environment that is free of discrimination and harassment. MTS
recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry,
national origin, age, gender, marital status, medical condition, pregnancy, physical or mental
disability, genetic information, gender identity, gender expression, sexual orientation and military
status, veteran status or any other status protected by federal, state or local law.
MTS encourages veterans, military spouses and people from different backgrounds to apply for
open positions for which they are interested. Additionally, MTS employees are encouraged to refer
qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and
equitable workplace where everyone is a respected and valued member of the team.
SUMMARY:
The Procurement Specialist conducts complex, informal and formal procurements for equipment, goods, materials, supplies, services, and construction. The Procurement Specialist is responsible for requesting bids and proposals, writing and overseeing the preparation of contracts, negotiating contract terms, researching and interpreting contract provisions, and awarding contracts to vendors. The Procurement Specialist also updates the SAP procurement system, resolves contract discrepancies, drafts reports, and maintains procurement files.
EXAMPLE OF DUTIES:
Essential Functions
- Prepares and conducts effective and appropriately prioritized acquisitions of equipment, goods, materials, supplies, construction, and services.
- Drafts accurate contracts for formal and informal procurements, including but not limited to, Requests for Proposals (RFPs) and Invitations for Bids (IFBs), in accordance with local, state, and federal regulations, as well as MTS policies and procedures.
- Analyzes bids and proposals for content and price, administers the evaluation process, negotiates favorable contract terms, selects vendors, and awards contracts in accordance with authorized approval levels.
- Researches and interprets contract provisions including contract processes, penalties, and compliance terms.
- Ensures that the deliverable goods and services meet MTS needs and requirements by assisting the requesting department with development of specifications and scopes of work.
- Provides technical expertise and guidance to MTS employees and bidding companies, including contractual agreements and procurement processes.
- Resolves all contract discrepancies.
- Updates the SAP procurement system and documents procurement files in electronic format.
- Generates accurate and timely reports and drafts agenda items for the Board of Directors.
- Provides continuous effort to improve procurement operations, streamline work processes and work cooperatively and jointly with others in order to provide quality customer service.
- Stays up-to-date on industry trends, new products, services, and technology.
Duties May Include, But Are Not Limited To, The Following:
Solicits small businesses, Disadvantaged Business Enterprises (DBE), and Women-Owned Business Enterprises (WBE) to participate in the MTS procurements.
- Performs other duties as assigned.
QUALIFICATIONS:
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; knowledge of Federal Transit Administration (FTA) regulations is a plus; experience with Job Order Contracting (JOC) and construction is also a plus; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; exceptional collaborative and team-centric working style; strong presentation, leadership and management skills; excellent knowledge of procurement administration.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work may at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may on occasion require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
Possess a bachelor's degree from an accredited university in Public Administration or Business Administration, and/or a minimum of five years of experience as a Procurement Specialist, Contract Manager or Administrator, Buyer, or an equivalent position preferably in a high-volume public agency. A combination of relevant education and applicable experience may be substituted for the degree requirement. Must possess and maintain a valid California driver's license.
GENERAL:
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.
Application Review: Priority will be given to applications received by May 16, 2025.
The position will remain open until filled.
SALARY GRADE:
Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #10, which has a minimum of $78,811 and a maximum of $111,911. Salary grades are typically adjusted annually to ensure they remain market competitive.
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including
customers, co-workers and the public at large, with dignity and respect. As a public transportation
agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities
in which we work and live.
MTS supports and promotes an environment that is free of discrimination and harassment. MTS
recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry,
national origin, age, gender, marital status, medical condition, pregnancy, physical or mental
disability, genetic information, gender identity, gender expression, sexual orientation and military
status, veteran status or any other status protected by federal, state or local law.
MTS encourages veterans, military spouses and people from different backgrounds to apply for
open positions for which they are interested. Additionally, MTS employees are encouraged to refer
qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and
equitable workplace where everyone is a respected and valued member of the team.