Assistant to the County Executive
Apply NowCompany: County of Marin
Location: San Rafael, CA 94901
Description:
Salary : $100,568.00 - $121,576.00 Annually
Location : San Rafael, CA
Job Type: Full Time, Regular
Job Number: 1509-25-04
Department: Office of the County Executive
Opening Date: 04/24/2025
Closing Date: 5/8/2025 11:59 PM Pacific
Vacancies: 1
Weekly Schedule: 40 hours
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Read on to find out more about this opportunity.
ABOUT THE DEPARTMENT:
The Board appoints a County Executive to provide for the efficient administration of the County in accordance with Board policies and applicable laws, recommend and manage the County operating and capital improvement budgets, coordinate the work of County departments, and represent the County in intergovernmental relationships. The Office of the County Executive (OCE) works to resolve interdepartmental issues and oversee the overall effective administration of county government including budgeting, human resources, and IT.
ABOUT THE POSITION
The Assistant to the County Executive is an exceptional opportunity to assume a pivotal, highly visible role and make an important contribution to local government. Acting as a liaison and representative for the Office of the County Executive, they will interact with all county departments, department heads, public officials, and members of the public. This position provides a variety of professional level administrative and project support to the County Executive, including:
The Assistant to the County Executive also takes an active role in performance management, coaching and development of a small team of administrative staff.
This position works onsite at the County of Marin's historic, Frank Lloyd Wright designed Civic Center.
ABOUT YOU
Our Highly Qualified Candidate: The ideal candidate embraces challenges and change and has the ability to navigate ambiguity in a fast-changing environment. They excel at building strong relationships, effectively influencing others at all levels, and working collaboratively across internal teams and external stakeholders. The ideal candidate works with a high degree of organization and demonstrates initiative in proactively anticipating tasks that help the County Executive and the department. Strong proficiency with the Microsoft Office suite, the ability to adapt readily to new technology and an interest in identifying opportunities for innovation are key to being successful in this role. Additionally, the ideal candidate communicates in a courteous, clear, and thoughtful manner both orally and in writing. Experience in and an understanding of the operations and policies, of local government is highly desirable.
KNOWLEDGE OF
ABILITY TO
MINIMUM QUALIFICATIONS
Any combination of education, training and experience that would provide the knowledge and skills required. A typical way to qualify is college coursework in business administration, accounting, economics, public administration or a related field and three years of increasingly responsible office administrative experience that included supporting an executive and performing professional level duties such as analysis, research, budget management and preparing reports and recommendations. Lead experience is highly desirable.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Alisa Samuel at
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Any combination of education, training and experience that would provide the knowledge and skills required. A typical way to qualify is college coursework in business administration, accounting, economics, public administration or a related field and three years of increasingly responsible office administrative experience that included supporting an executive and performing professional level duties such as analysis, research, budget management and preparing reports and recommendations. Lead experience is highly desirable.
Tell us how you meet the minimum requirements listed above. Please list relevant college level coursework in the Education section of the application.
02
Please share your experience supporting high level executives with a very dynamic calendar. In your response, please specifically address the following: handling scheduling conflicts, assessing priorities, and screening calls and visitors. If you do not possess this experience, please state "N/A" in the space provided below.
03
Please describe your experience with written forms of communications including emails citing policy or protocols, presentations (PowerPoint or similar tool), developing meeting materials, creating, or proofing complex technical documents, and writing letters. Indicate the purpose of each and who the audience was. If you do not possess this experience, please state "N/A" in the space provided below.
04
Select all of the boxes for which you have three (3) or more years of experience regularly and independently performing the listed duties. If you do not have three (3) years of experience performing any of the listed duties, select none. Please note, your application materials should demonstrate the duties or experience selected below.
Required Question
Location : San Rafael, CA
Job Type: Full Time, Regular
Job Number: 1509-25-04
Department: Office of the County Executive
Opening Date: 04/24/2025
Closing Date: 5/8/2025 11:59 PM Pacific
Vacancies: 1
Weekly Schedule: 40 hours
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Read on to find out more about this opportunity.
ABOUT THE DEPARTMENT:
The Board appoints a County Executive to provide for the efficient administration of the County in accordance with Board policies and applicable laws, recommend and manage the County operating and capital improvement budgets, coordinate the work of County departments, and represent the County in intergovernmental relationships. The Office of the County Executive (OCE) works to resolve interdepartmental issues and oversee the overall effective administration of county government including budgeting, human resources, and IT.
ABOUT THE POSITION
The Assistant to the County Executive is an exceptional opportunity to assume a pivotal, highly visible role and make an important contribution to local government. Acting as a liaison and representative for the Office of the County Executive, they will interact with all county departments, department heads, public officials, and members of the public. This position provides a variety of professional level administrative and project support to the County Executive, including:
- Heavy calendar management, and tracking of priorities and deadlines,
- Producing complex documents, reports, and presentations including information and materials for a variety of meetings.
- Conducting analytical studies related to county-wide and departmental administrative and operational activities which may involve researching, collecting and analyzing data, making recommendations and implementing solutions.
- Planning and organizing events such as meetings, conferences, trainings, and speaking engagements.
- Performing office HR and accounting functions such as processing payroll and personnel actions, accounts payable, receivables and expenses; supporting department recruitment efforts; and performing on- and off-boarding of employees.
The Assistant to the County Executive also takes an active role in performance management, coaching and development of a small team of administrative staff.
This position works onsite at the County of Marin's historic, Frank Lloyd Wright designed Civic Center.
ABOUT YOU
Our Highly Qualified Candidate: The ideal candidate embraces challenges and change and has the ability to navigate ambiguity in a fast-changing environment. They excel at building strong relationships, effectively influencing others at all levels, and working collaboratively across internal teams and external stakeholders. The ideal candidate works with a high degree of organization and demonstrates initiative in proactively anticipating tasks that help the County Executive and the department. Strong proficiency with the Microsoft Office suite, the ability to adapt readily to new technology and an interest in identifying opportunities for innovation are key to being successful in this role. Additionally, the ideal candidate communicates in a courteous, clear, and thoughtful manner both orally and in writing. Experience in and an understanding of the operations and policies, of local government is highly desirable.
KNOWLEDGE OF
- Organization, function and administrative structure of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions.
- Project and program management, analytical processes and report preparation techniques.
- Principles, practices and procedures of basic accounting and automated financial record keeping.
- Business English including spelling, grammar and punctuation.
- Standard office practices and procedures including records management, business correspondence and office administrative and coordination techniques.
- Standard office applications including word processing, spreadsheet software and database systems.
ABILITY TO
- Provide varied, complex, responsible and often confidential office administrative assistance to the County Executive and associated administrative and professional staff.
- Deal effectively with top management and administrators from a wide variety of public and private organizations and with the public.
- Recognize and resolve problems of a sensitive political nature, analyze situations, select alternatives, recognize consequences of proposed actions, negotiate mutually satisfactory solutions to problems and implement recommendations.
- Plan and carry out various analytical studies.
- Interpret, apply and explain departmental and County rules, regulations, ordinances, policies and procedures.
- Direct, train, supervise, review and evaluate the work of an office support staff.
- Research, compile and summarize a variety of informational material; prepare clear and effective reports, correspondence and other materials.
- Prepare and monitor contracts, agreements and budget accounts.
- Communicate effectively both verbally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of the work.
MINIMUM QUALIFICATIONS
Any combination of education, training and experience that would provide the knowledge and skills required. A typical way to qualify is college coursework in business administration, accounting, economics, public administration or a related field and three years of increasingly responsible office administrative experience that included supporting an executive and performing professional level duties such as analysis, research, budget management and preparing reports and recommendations. Lead experience is highly desirable.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Alisa Samuel at
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Any combination of education, training and experience that would provide the knowledge and skills required. A typical way to qualify is college coursework in business administration, accounting, economics, public administration or a related field and three years of increasingly responsible office administrative experience that included supporting an executive and performing professional level duties such as analysis, research, budget management and preparing reports and recommendations. Lead experience is highly desirable.
Tell us how you meet the minimum requirements listed above. Please list relevant college level coursework in the Education section of the application.
02
Please share your experience supporting high level executives with a very dynamic calendar. In your response, please specifically address the following: handling scheduling conflicts, assessing priorities, and screening calls and visitors. If you do not possess this experience, please state "N/A" in the space provided below.
03
Please describe your experience with written forms of communications including emails citing policy or protocols, presentations (PowerPoint or similar tool), developing meeting materials, creating, or proofing complex technical documents, and writing letters. Indicate the purpose of each and who the audience was. If you do not possess this experience, please state "N/A" in the space provided below.
04
Select all of the boxes for which you have three (3) or more years of experience regularly and independently performing the listed duties. If you do not have three (3) years of experience performing any of the listed duties, select none. Please note, your application materials should demonstrate the duties or experience selected below.
- Independently prioritizing your work and determining the urgency of tasks and assignments.
- Determining the appropriate course of action regarding the handling of documents and the execution of tasks and assignments.
- Independently and regularly drafting communications for others.
- De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone.
- Handling of highly sensitive and confidential information, including proof reading documents developed by others and/or reviewing the work prepared by other administrative staff.
- Communicating information to agency leaders on behalf of executive staff.
- Interacting with boards, commissions, department heads, and external agencies on behalf of an executive office.
- Providing lead direction to and/or supervising administrative staff.
- Identifying opportunities for improving processes and procedures.
- Planning, executing, and managing large meetings.
- Handling Human Resources and financial processes using an ERP system.
- Expert user of MS365 Tools.
- None of the above.
Required Question