Logistics Division Manager
Apply NowCompany: Gainesville (City of Gainesville)
Location: Gainesville, FL 32608
Description:
If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Police: Police Specialty Units
Salary Range Minimum:
$41.68
Salary Range Maximum:
$60.12
Closing Date:
05/06/2025
Job Details:
This is managerial and administrative work coordinating assigned department units, directing the logistics division under the administrative services bureau.
The Logistics Division Manager is responsible for planning, organizing, and managing the logistical operations of the organization to ensure efficient and effective support for all operational and strategic objectives. This role involves overseeing the procurement, distribution, storage, and maintenance of resources, as well as leading a team of logistics personnel to meet organizational needs. The Logistics Division Manager ensures compliance with policies, budget constraints, and applicable regulations while driving continuous improvement in logistical processes. This Logistics Division Manager is critical in ensuring the department's logistical operations run smoothly, directly contributing to the overall mission of public safety and service.
The single position allocated to this classification reports to and works under general supervision. Work in this class is distinguished from other classifications by its supervisory duties and coordination of administrative activities, latitude for discretion and decision making, interaction with high level internal and external personnel, and work of a confidential and sensitive nature.
Job Description:
SUMMARY
This is managerial and administrative work coordinating assigned department units, directing the logistics division under the administrative services bureau.
The Logistics Division Manager is responsible for planning, organizing, and managing the logistical operations of the organization to ensure efficient and effective support for all operational and strategic objectives. This role involves overseeing the procurement, distribution, storage, and maintenance of resources, as well as leading a team of logistics personnel to meet organizational needs. The Logistics Division Manager ensures compliance with policies, budget constraints, and applicable regulations while driving continuous improvement in logistical processes. This Logistics Division Manager is critical in ensuring the department's logistical operations run smoothly, directly contributing to the overall mission of public safety and service.
The single position allocated to this classification reports to and works under general supervision. Work in this class is distinguished from other classifications by its supervisory duties and coordination of administrative activities, latitude for discretion and decision making, interaction with high level internal and external personnel, and work of a confidential and sensitive nature.
EXAMPLES OF WORK*
*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Recommends selection, promotion, discharge, and other appropriate personnel actions.
Evaluates the work of subordinates.
Inspects equipment and appearance of subordinates.
Provides administrative assistance to executive managers.
Prepares records and reports.
Supervise, mentor, and evaluate the performance of logistics staff, including supervisors, analysts, and support personnel.
Foster a collaborative and results-driven work environment by providing guidance, training, and development opportunities.
Assign tasks and monitor progress to ensure timely and accurate execution of logistics operations.
Oversee Towing Administrator, Court Liaison, Records Division, Quartermaster, Property & Evidence, and Fleet.
Manage the acquisition, inventory, maintenance, and distribution of department vehicles, uniforms, equipment, and supplies.
Oversee fleet operations, ensuring vehicles are serviced, inspected, and available for patrol and other departmental needs.
Ensure accurate inventory records and conduct regular audits to prevent loss or waste.
Assist in developing the division's annual budget and manage expenditures to remain within approved limits.
Forecast resource needs based on operational demands, emergencies, and long-term planning.
Identify cost-saving measures and recommend improvements to logistical processes.
Analyze operational data and trends to inform decision-making and improve efficiency.
Coordinate logistical support during critical incidents, special events, and emergencies.
Ensure readiness of all emergency equipment and supplies, including communications systems and tactical resources.
Serve as the liaison for interagency logistical cooperation and resource sharing.
Ensure all logistics activities comply with company policies, local, state, and federal regulations, as well as industry standards.
Maintain accurate records and prepare regular reports on logistics performance, inventory status, and project progress.
Lead or participate in audits and assessments to maintain accountability and transparency.
Oversee maintenance and repairs of department facilities to ensure a safe and functional environment.
Coordinate with external vendors and contractors for specialized services.
Drive process improvement initiatives to enhance efficiency, reduce costs, and improve service quality.
Stay informed about emerging technologies, industry trends, and best practices in logistics and supply chain management.
Implement innovative solutions to address logistical challenges and optimize workflows.
Prepare and conduct formal presentations on projects in the logistic area to department staff, community groups, advisory boards, or City/County Commissions.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Assists in developing and implementing new or revised policies and procedures.
May attend and/or provide information at City functions and/or Community events.
May frequently chauffeur other employees, depending upon assignment and work location.
May be required to transport, mix, handle or use hazardous materials (other than cans of gasoline, batteries, pumping fuel or access to normal janitorial cleaning materials) or may be responsible for facilities or equipment carrying current, fluids or gas that could endanger the public or other employees.
May be responsible for enforcing the drug policy, based on physical location and organizational structure.
May be required to supervise employees designated as performing "safety sensitive" functions, for purposes of the drug Free Workplace Program, depending on job assignment and work location.
May be required to work with, or will have access to, information or documents pertaining to criminal investigations, especially those dealing with drug-related activity.
Will be required to respond and work various hours during emergency conditions
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Bachelor's degree from an accredited college or university with one (1) year of supervisory experience in a Law Enforcement agency and four (4) years of experience in one or more areas such as building maintenance, records retention, fleet management, property and evidence, equipment inventory, or department logistics.
Or;
Graduation from high school or possession of an acceptable equivalency diploma with three (3) years of supervisory experience and four (4) years of experience in one or more areas such as building maintenance, records retention, fleet management, property and evidence, equipment inventory, or department logistics.
CERTIFICATIONS OR LICENSES
Licenses
Valid Florida Driver License required at time of appointment.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of principles and practices of administration and supervision.
Considerable knowledge of controlling laws and ordinances and of departmental regulations.
Considerable knowledge of and the ability to apply union contracts, city ordinances, state statues, and department policies and procedures.
Considerable knowledge of rules and methods of evidence preservation.
Ability to plan, assign, supervise, train, and review work of others directly and through analysis of reports.
Ability to cope with situations firmly, courteously, tactfully, impartially, and with respect to the rights of others.
Ability to react quickly and calmly under emergency conditions and coordinate work of subordinates in emergencies.
Ability to communicate effectively, both orally and in writing.
Ability to speak in front of others during presentations.
Ability to maintain security and confidentiality.
Working knowledge of computers and relevant software and the ability to apply such knowledge in the performance of job duties.
Ability to work effectively with coworkers and problem solving with the general public.
Strong leadership and team-building skills.
Proven ability to manage complex logistical operations and large-scale projects.
Excellent problem-solving and decision-making abilities.
Strong communication and interpersonal skills for effective collaboration and negotiation.
Proficiency in logistics software, enterprise resource planning (ERP) systems, and data analysis tools.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT
Work may require working or attending meetings outside of regularly scheduled work hours, including nights, weekends, and holidays.
Work may require performance of tasks outdoors under varying climatic conditions.
May be required to attend meetings away from normal job site.
May be required to respond and work when Emergency Operations Center (EOC) is activated.
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.
Equal Opportunity
The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.
Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Police: Police Specialty Units
Salary Range Minimum:
$41.68
Salary Range Maximum:
$60.12
Closing Date:
05/06/2025
Job Details:
This is managerial and administrative work coordinating assigned department units, directing the logistics division under the administrative services bureau.
The Logistics Division Manager is responsible for planning, organizing, and managing the logistical operations of the organization to ensure efficient and effective support for all operational and strategic objectives. This role involves overseeing the procurement, distribution, storage, and maintenance of resources, as well as leading a team of logistics personnel to meet organizational needs. The Logistics Division Manager ensures compliance with policies, budget constraints, and applicable regulations while driving continuous improvement in logistical processes. This Logistics Division Manager is critical in ensuring the department's logistical operations run smoothly, directly contributing to the overall mission of public safety and service.
The single position allocated to this classification reports to and works under general supervision. Work in this class is distinguished from other classifications by its supervisory duties and coordination of administrative activities, latitude for discretion and decision making, interaction with high level internal and external personnel, and work of a confidential and sensitive nature.
Job Description:
SUMMARY
This is managerial and administrative work coordinating assigned department units, directing the logistics division under the administrative services bureau.
The Logistics Division Manager is responsible for planning, organizing, and managing the logistical operations of the organization to ensure efficient and effective support for all operational and strategic objectives. This role involves overseeing the procurement, distribution, storage, and maintenance of resources, as well as leading a team of logistics personnel to meet organizational needs. The Logistics Division Manager ensures compliance with policies, budget constraints, and applicable regulations while driving continuous improvement in logistical processes. This Logistics Division Manager is critical in ensuring the department's logistical operations run smoothly, directly contributing to the overall mission of public safety and service.
The single position allocated to this classification reports to and works under general supervision. Work in this class is distinguished from other classifications by its supervisory duties and coordination of administrative activities, latitude for discretion and decision making, interaction with high level internal and external personnel, and work of a confidential and sensitive nature.
EXAMPLES OF WORK*
*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Recommends selection, promotion, discharge, and other appropriate personnel actions.
Evaluates the work of subordinates.
Inspects equipment and appearance of subordinates.
Provides administrative assistance to executive managers.
Prepares records and reports.
Supervise, mentor, and evaluate the performance of logistics staff, including supervisors, analysts, and support personnel.
Foster a collaborative and results-driven work environment by providing guidance, training, and development opportunities.
Assign tasks and monitor progress to ensure timely and accurate execution of logistics operations.
Oversee Towing Administrator, Court Liaison, Records Division, Quartermaster, Property & Evidence, and Fleet.
Manage the acquisition, inventory, maintenance, and distribution of department vehicles, uniforms, equipment, and supplies.
Oversee fleet operations, ensuring vehicles are serviced, inspected, and available for patrol and other departmental needs.
Ensure accurate inventory records and conduct regular audits to prevent loss or waste.
Assist in developing the division's annual budget and manage expenditures to remain within approved limits.
Forecast resource needs based on operational demands, emergencies, and long-term planning.
Identify cost-saving measures and recommend improvements to logistical processes.
Analyze operational data and trends to inform decision-making and improve efficiency.
Coordinate logistical support during critical incidents, special events, and emergencies.
Ensure readiness of all emergency equipment and supplies, including communications systems and tactical resources.
Serve as the liaison for interagency logistical cooperation and resource sharing.
Ensure all logistics activities comply with company policies, local, state, and federal regulations, as well as industry standards.
Maintain accurate records and prepare regular reports on logistics performance, inventory status, and project progress.
Lead or participate in audits and assessments to maintain accountability and transparency.
Oversee maintenance and repairs of department facilities to ensure a safe and functional environment.
Coordinate with external vendors and contractors for specialized services.
Drive process improvement initiatives to enhance efficiency, reduce costs, and improve service quality.
Stay informed about emerging technologies, industry trends, and best practices in logistics and supply chain management.
Implement innovative solutions to address logistical challenges and optimize workflows.
Prepare and conduct formal presentations on projects in the logistic area to department staff, community groups, advisory boards, or City/County Commissions.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Assists in developing and implementing new or revised policies and procedures.
May attend and/or provide information at City functions and/or Community events.
May frequently chauffeur other employees, depending upon assignment and work location.
May be required to transport, mix, handle or use hazardous materials (other than cans of gasoline, batteries, pumping fuel or access to normal janitorial cleaning materials) or may be responsible for facilities or equipment carrying current, fluids or gas that could endanger the public or other employees.
May be responsible for enforcing the drug policy, based on physical location and organizational structure.
May be required to supervise employees designated as performing "safety sensitive" functions, for purposes of the drug Free Workplace Program, depending on job assignment and work location.
May be required to work with, or will have access to, information or documents pertaining to criminal investigations, especially those dealing with drug-related activity.
Will be required to respond and work various hours during emergency conditions
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Bachelor's degree from an accredited college or university with one (1) year of supervisory experience in a Law Enforcement agency and four (4) years of experience in one or more areas such as building maintenance, records retention, fleet management, property and evidence, equipment inventory, or department logistics.
Or;
Graduation from high school or possession of an acceptable equivalency diploma with three (3) years of supervisory experience and four (4) years of experience in one or more areas such as building maintenance, records retention, fleet management, property and evidence, equipment inventory, or department logistics.
CERTIFICATIONS OR LICENSES
Licenses
Valid Florida Driver License required at time of appointment.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of principles and practices of administration and supervision.
Considerable knowledge of controlling laws and ordinances and of departmental regulations.
Considerable knowledge of and the ability to apply union contracts, city ordinances, state statues, and department policies and procedures.
Considerable knowledge of rules and methods of evidence preservation.
Ability to plan, assign, supervise, train, and review work of others directly and through analysis of reports.
Ability to cope with situations firmly, courteously, tactfully, impartially, and with respect to the rights of others.
Ability to react quickly and calmly under emergency conditions and coordinate work of subordinates in emergencies.
Ability to communicate effectively, both orally and in writing.
Ability to speak in front of others during presentations.
Ability to maintain security and confidentiality.
Working knowledge of computers and relevant software and the ability to apply such knowledge in the performance of job duties.
Ability to work effectively with coworkers and problem solving with the general public.
Strong leadership and team-building skills.
Proven ability to manage complex logistical operations and large-scale projects.
Excellent problem-solving and decision-making abilities.
Strong communication and interpersonal skills for effective collaboration and negotiation.
Proficiency in logistics software, enterprise resource planning (ERP) systems, and data analysis tools.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT
Work may require working or attending meetings outside of regularly scheduled work hours, including nights, weekends, and holidays.
Work may require performance of tasks outdoors under varying climatic conditions.
May be required to attend meetings away from normal job site.
May be required to respond and work when Emergency Operations Center (EOC) is activated.
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.
Equal Opportunity
The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.