Facilities Analyst #87-25
Apply NowCompany: Newport Mesa Unified School District
Location: Costa Mesa, CA 92627
Description:
Salary : $129,431.00 - $157,473.00 Annually
Location : CA 92626, CA
Job Type: Full-Time
Job Number: 87-25
Department: Facilities & Operations
Opening Date: 04/24/2025
Closing Date: 5/23/2025 12:00 PM Pacific
The Vacancy, Basic Function, Minimum Qualifications
THE VACANCY:
This recruitment is open which means that all are welcome to apply.
There is currently one vacancy in the Facilities and Operations Department. This is a full-time management level position working 8 hours per day, 5 days per week, 12 months per year.
BASIC FUNCTION:
Under the direction of the Administrative Director II, Facilities Development, prepare and manage long and short-range facility plans involving the major repairs, alteration and construction needs of the District; coordinate and review cost estimates, documents and reports involved in facility planning and project management; serve as a liaison between the District and agencies, contractors, professional service firms contracted by the District.
MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: Bachelor of Art's degree with emphasis in architecture, engineering or closely related field and three (3) years of experience in architecture, engineering projects, business, administration, budgeting, data processing, planning and task supervision in an institutional or school environment with experience and familiarity with California Division of State Architect.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.
Examination Procedures And Information
THE EXAMINATION PROCESS:
Exam Weight
Supplemental Questions: Qualifying
Technical Oral Interview: 100%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Given the current COVID-19-related limitations on visitors at our district offices/school sites, examinations and interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to basic Microsoft Office Suite Software.
All who meet the minimum qualifications and are successful with the supplemental questions will be invited to the virtual technical oral interview which is tentatively scheduled for week of June 2nd. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.
Job Responsibilities
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Plan, organize and supervise the design, construction and renovation of school buildings and facilities; assist with the development of long-term maintenance programs.
Direct and supervise structural, civil, mechanical and electrical engineering work of the District; confer with architects regarding on-going projects.
Serve as a liaison between the District and contractors, architects and other engineering firms contracted by the District.
Supervise the preparation of reports, drawings, estimates, designs, specifications and engineering data related to construction.
Assist in the preparation of the annual budget for construction, contracts and deferred maintenance programs.
Monitor program fund expenditures; coordinate with local, state and federal agencies regarding programs, reviews and assure regulations compliance.
Provide information regarding projects, programs and events and assist in development and implementation of projects and events.
Confer with District administrators and advice on plans, specifications and types of material to be used in District construction and alteration projects.
Recommend approval of payment requests for engineering and professional service contracts.
Coordinate with local governmental agencies for utilities connections and fire and emergency access permits.
Assure that operations and maintenance manuals, as-built drawings and other documents, warranties and guaranties are received and distributed as required.
Prepare and maintain a variety of records and reports related to assigned activities.
Prepare student enrollment projections to establish eligibility to participate in the State School Facilities Program (Form SAB 50-01).
Collect and evaluate factual data for long-range facilities planning requirements.
Maintain facilities data to establish eligibility for specific construction or renovation projects.
Prepare original and amended applications for construction and renovation projects in State School Construction Program.
Assist management in identifying new classroom requirements and obtaining approvals from state and local agencies.
Assist in the execution of site modifications and expansions in coordination with consultants.
Coordinate planning of additions and modification to District's relocatable facilities.
Maintain close liaison with State Office of Public School Construction staff regarding most current policy and procedural changes and their impact on District projects.
Maintain documents reflecting approval status of all District facility projects modification.
Monitor state applications for funds and respond to inquiries regarding aspects of the District's participation in the School Facilities Program.
Develop reports from researched material, providing information and recommendations relevant to the Facilities Planning department, including reports to the Board of Education.
Review and respond to developer plan proposals and impact reports.
Work with City and County Planning agencies to ensure that adequate future school facilities are provided for in general and specific community plans and to coordinate school infrastructure and other public planning.
Request and analyze contracts for professional services.
Research and apply district policy, materials, opinions and trends regarding planning matters.
Act as District representative to the Office of Public School Construction, Division of State Architect, district architects, and all general contractors for modernization and new construction contracts.
Operate office equipment and a computer.
Drive a District vehicle to various construction sites.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Planning, organization and coordination of facilities and planning functions.
Contract management principles including bid preparation and evaluation, contract negotiation and contract administration.
Applicable laws, codes, rules and regulations.
Budget preparation and control.
Record-keeping and report preparation techniques.
Oral and written communication skills.
Principles and practices of administration related to structural, civil, mechanical and electrical engineering work of the District.
Interpersonal skills using tact, patience and courtesy.
Health and safety regulations.
Operation of a computer.
State Allocation Board programs and forms, and the Office of Public School. Construction process.
Applicable section of California Education Code and California Administrative Code, Title V
Planning procedures.
Procedures and authorizations.
Long-range facilities planning and requirements.
Local governmental operations.
Planning information sources and research techniques.
ABILITY TO:
Prepare long and short-range facility plans involving the major repairs, alteration and construction needs of the District.
Read and interpret construction documents.
Participate in the planning and design of construction and repair projects to be accomplished by outside contractors, including the preparation of formal bid specifications.
Plan organize and supervise the design, construction and modification of school buildings and facilities.
Interpret, apply and explain applicable laws, codes, rules and regulations.
Work independently with little direction.
Work confidentially with discretion.
Meet schedules and time lines.
Communicate effectively and make clear, concise oral and written reports and presentation and provide effective leadership in meetings.
Exercise initiative and ingenuity in obtaining and analyzing facts to arrive at an appropriate course of action.
Establish and maintain cooperative and effective working relationships with others.
Perform mathematical calculations appropriate to the assignment.
Operate a computer.
Explain policies, procedures and standards in specific situations.
Advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations.
Utilize a variety of advisory data information such as budgets, variety of plans, ordinances, environmental guidelines, personnel guidebook, maps, technical operating manuals, statues, procedures, guidelines, non-routine correspondence and engineering manuals.
Communicate orally and in writing with District personnel, engineers, inspectors, attorneys, developers, homeowners, business owners/operators, other agency personnel.
Analyze data and information using established criteria in order to determine consequences and to identify and select alternatives.
Classify, compute, tabulate and categorize data.
WORKING CONDITIONS:
ENVIRONMENT:
Office and outdoor environment.
Driving a vehicle to conduct work.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information.
Dexterity of hands and fingers to operate a computer keyboard.
Walking over rough or uneven surfaces to inspect facilities and grounds.
Sitting or standing for extended periods of time.
Reaching overhead, above the shoulders or horizontally.
Bending at the waist, kneeling or crouching.
HAZARDS:
Working around and with machinery having moving parts.
Ewing Consulting, Inc. July 2016
VACATION - HOLIDAYS - ILLNESS
Employees accumulate vacation at 1.84 days per month resulting in 22 days for twelve month employees. A total of fourteen (14) paid holidays per year is granted. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for partial months.
RETIREMENT
All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
HEALTH & WELFARE
The District offers a comprehensive health benefits program including medical, vision, and dental insurance plans and life insurance for employees who work twenty (20) hours or more per week. For full-time employees, the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. Dependent coverage is available.
OTHER BENEFITS/COMPENSATION
Communication stipend
Mileage compensation available for some assignments
Professional organization membership dues
Credit Union (OCTFCU) and deferred compensation programs
01
Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.
02
Do you have a valid California Driver's License (or an out of state license and are willing to obtain a California Driver's License upon offer of employment)?
03
Which of the following best represents your education? Please check the highest level of education you have completed. NOTE: Applicants are required to provide proof of their highest completed education in the attachment section of the application.
04
How many years of verifiable job related experience do you have in the area of architecture, engineering projects or construction management in an institutional or school environment?
05
How many years of verifiable job related experience do you have working with the California Division of State Architect?
06
According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed: Plan, organize and supervise operations and activities related to the construction, modernization and renovation of designated buildings and facilities.
07
Prepare and review budgets related to facilities management, planning and construction.
08
Confer with administrators and advise on plans, specifications and types of material to be used in public facilities construction and alteration projects.
09
Direct and supervise structural, civil, mechanical and electrical engineering work.
10
Assist with preparing and presenting information at public meetings regarding construction projects.
11
Analyze, interpret, and apply provisions of federal, state and local regulations and statutes applicable to facilities planning and construction.
12
Assure accuracy of federal and state reporting on facilities planning and construction.
13
Monitor contract operations, ensuring compliance with applicable procedures, regulations and contract requirements.
14
Contract management principles including bid preparation and evaluation, contract negotiations and contract administration.
15
Read and interpret blueprints, drawings, sketches and diagrams.
16
Describe an architectural, construction or renovation project you have been involved with in the past. What was the size and budget of the project? What was your role in the project?
17
Describe your experience utilizing computer software commonly used in the construction industry (be specific).
18
Describe a recent project or assignment that demonstrates your high level of management skill and interpersonal sensitivity.
19
Tell us about a time you interacted with a frustrated or angry contractor. Give us some examples of the successful strategies you used to handle the situation.
Required Question
Location : CA 92626, CA
Job Type: Full-Time
Job Number: 87-25
Department: Facilities & Operations
Opening Date: 04/24/2025
Closing Date: 5/23/2025 12:00 PM Pacific
The Vacancy, Basic Function, Minimum Qualifications
THE VACANCY:
This recruitment is open which means that all are welcome to apply.
There is currently one vacancy in the Facilities and Operations Department. This is a full-time management level position working 8 hours per day, 5 days per week, 12 months per year.
BASIC FUNCTION:
Under the direction of the Administrative Director II, Facilities Development, prepare and manage long and short-range facility plans involving the major repairs, alteration and construction needs of the District; coordinate and review cost estimates, documents and reports involved in facility planning and project management; serve as a liaison between the District and agencies, contractors, professional service firms contracted by the District.
MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: Bachelor of Art's degree with emphasis in architecture, engineering or closely related field and three (3) years of experience in architecture, engineering projects, business, administration, budgeting, data processing, planning and task supervision in an institutional or school environment with experience and familiarity with California Division of State Architect.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.
Examination Procedures And Information
THE EXAMINATION PROCESS:
Exam Weight
Supplemental Questions: Qualifying
Technical Oral Interview: 100%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Given the current COVID-19-related limitations on visitors at our district offices/school sites, examinations and interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to basic Microsoft Office Suite Software.
All who meet the minimum qualifications and are successful with the supplemental questions will be invited to the virtual technical oral interview which is tentatively scheduled for week of June 2nd. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.
Job Responsibilities
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Plan, organize and supervise the design, construction and renovation of school buildings and facilities; assist with the development of long-term maintenance programs.
Direct and supervise structural, civil, mechanical and electrical engineering work of the District; confer with architects regarding on-going projects.
Serve as a liaison between the District and contractors, architects and other engineering firms contracted by the District.
Supervise the preparation of reports, drawings, estimates, designs, specifications and engineering data related to construction.
Assist in the preparation of the annual budget for construction, contracts and deferred maintenance programs.
Monitor program fund expenditures; coordinate with local, state and federal agencies regarding programs, reviews and assure regulations compliance.
Provide information regarding projects, programs and events and assist in development and implementation of projects and events.
Confer with District administrators and advice on plans, specifications and types of material to be used in District construction and alteration projects.
Recommend approval of payment requests for engineering and professional service contracts.
Coordinate with local governmental agencies for utilities connections and fire and emergency access permits.
Assure that operations and maintenance manuals, as-built drawings and other documents, warranties and guaranties are received and distributed as required.
Prepare and maintain a variety of records and reports related to assigned activities.
Prepare student enrollment projections to establish eligibility to participate in the State School Facilities Program (Form SAB 50-01).
Collect and evaluate factual data for long-range facilities planning requirements.
Maintain facilities data to establish eligibility for specific construction or renovation projects.
Prepare original and amended applications for construction and renovation projects in State School Construction Program.
Assist management in identifying new classroom requirements and obtaining approvals from state and local agencies.
Assist in the execution of site modifications and expansions in coordination with consultants.
Coordinate planning of additions and modification to District's relocatable facilities.
Maintain close liaison with State Office of Public School Construction staff regarding most current policy and procedural changes and their impact on District projects.
Maintain documents reflecting approval status of all District facility projects modification.
Monitor state applications for funds and respond to inquiries regarding aspects of the District's participation in the School Facilities Program.
Develop reports from researched material, providing information and recommendations relevant to the Facilities Planning department, including reports to the Board of Education.
Review and respond to developer plan proposals and impact reports.
Work with City and County Planning agencies to ensure that adequate future school facilities are provided for in general and specific community plans and to coordinate school infrastructure and other public planning.
Request and analyze contracts for professional services.
Research and apply district policy, materials, opinions and trends regarding planning matters.
Act as District representative to the Office of Public School Construction, Division of State Architect, district architects, and all general contractors for modernization and new construction contracts.
Operate office equipment and a computer.
Drive a District vehicle to various construction sites.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Planning, organization and coordination of facilities and planning functions.
Contract management principles including bid preparation and evaluation, contract negotiation and contract administration.
Applicable laws, codes, rules and regulations.
Budget preparation and control.
Record-keeping and report preparation techniques.
Oral and written communication skills.
Principles and practices of administration related to structural, civil, mechanical and electrical engineering work of the District.
Interpersonal skills using tact, patience and courtesy.
Health and safety regulations.
Operation of a computer.
State Allocation Board programs and forms, and the Office of Public School. Construction process.
Applicable section of California Education Code and California Administrative Code, Title V
Planning procedures.
Procedures and authorizations.
Long-range facilities planning and requirements.
Local governmental operations.
Planning information sources and research techniques.
ABILITY TO:
Prepare long and short-range facility plans involving the major repairs, alteration and construction needs of the District.
Read and interpret construction documents.
Participate in the planning and design of construction and repair projects to be accomplished by outside contractors, including the preparation of formal bid specifications.
Plan organize and supervise the design, construction and modification of school buildings and facilities.
Interpret, apply and explain applicable laws, codes, rules and regulations.
Work independently with little direction.
Work confidentially with discretion.
Meet schedules and time lines.
Communicate effectively and make clear, concise oral and written reports and presentation and provide effective leadership in meetings.
Exercise initiative and ingenuity in obtaining and analyzing facts to arrive at an appropriate course of action.
Establish and maintain cooperative and effective working relationships with others.
Perform mathematical calculations appropriate to the assignment.
Operate a computer.
Explain policies, procedures and standards in specific situations.
Advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations.
Utilize a variety of advisory data information such as budgets, variety of plans, ordinances, environmental guidelines, personnel guidebook, maps, technical operating manuals, statues, procedures, guidelines, non-routine correspondence and engineering manuals.
Communicate orally and in writing with District personnel, engineers, inspectors, attorneys, developers, homeowners, business owners/operators, other agency personnel.
Analyze data and information using established criteria in order to determine consequences and to identify and select alternatives.
Classify, compute, tabulate and categorize data.
WORKING CONDITIONS:
ENVIRONMENT:
Office and outdoor environment.
Driving a vehicle to conduct work.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information.
Dexterity of hands and fingers to operate a computer keyboard.
Walking over rough or uneven surfaces to inspect facilities and grounds.
Sitting or standing for extended periods of time.
Reaching overhead, above the shoulders or horizontally.
Bending at the waist, kneeling or crouching.
HAZARDS:
Working around and with machinery having moving parts.
Ewing Consulting, Inc. July 2016
VACATION - HOLIDAYS - ILLNESS
Employees accumulate vacation at 1.84 days per month resulting in 22 days for twelve month employees. A total of fourteen (14) paid holidays per year is granted. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for partial months.
RETIREMENT
All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
HEALTH & WELFARE
The District offers a comprehensive health benefits program including medical, vision, and dental insurance plans and life insurance for employees who work twenty (20) hours or more per week. For full-time employees, the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. Dependent coverage is available.
OTHER BENEFITS/COMPENSATION
Communication stipend
Mileage compensation available for some assignments
Professional organization membership dues
Credit Union (OCTFCU) and deferred compensation programs
01
Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.
- Yes
02
Do you have a valid California Driver's License (or an out of state license and are willing to obtain a California Driver's License upon offer of employment)?
- Yes
- No
03
Which of the following best represents your education? Please check the highest level of education you have completed. NOTE: Applicants are required to provide proof of their highest completed education in the attachment section of the application.
- Successful completion of at least 12 semester units or the equivalent in architecture, engineering or closely related field from an accredited college or university.
- Associate's degree with at least 12 semester units or the equivalent in architecture, engineering or closely related field from an accredited college or university.
- Bachelor's degree with at least 24 semester units or the equivalent in architecture, engineering or closely related field from an accredited college or university.
- Master's degree in architecture, engineering or closely related field from an accredited college or university.
- None of the above.
04
How many years of verifiable job related experience do you have in the area of architecture, engineering projects or construction management in an institutional or school environment?
- No experience
- Less than 1 year
- 1-2 years
- 2-3 years
- 3-4 years
- 5 years or more
05
How many years of verifiable job related experience do you have working with the California Division of State Architect?
- No experience
- Less than 1 year
- 1-2 years
- 2-3 years
- 3-4 years
- 5 years or more
06
According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed: Plan, organize and supervise operations and activities related to the construction, modernization and renovation of designated buildings and facilities.
- No ability to apply this knowledge in work-related situations.
- Limited ability to apply this knowledge in work-related situations.
- Proficient in applying this knowledge in work-related situations.
07
Prepare and review budgets related to facilities management, planning and construction.
- No ability to apply this knowledge in work-related situations.
- Limited ability to apply this knowledge in work-related situations.
- Proficient in applying this knowledge in work-related situations.
08
Confer with administrators and advise on plans, specifications and types of material to be used in public facilities construction and alteration projects.
- No ability to apply this knowledge in work-related situations.
- Limited ability to apply this knowledge in work-related situations.
- Proficient in applying this knowledge in work-related situations.
09
Direct and supervise structural, civil, mechanical and electrical engineering work.
- No ability to apply this knowledge in work-related situations.
- Limited ability to apply this knowledge in work-related situations.
- Proficient in applying this knowledge in work-related situations.
10
Assist with preparing and presenting information at public meetings regarding construction projects.
- No ability to apply this knowledge in work-related situations.
- Limited ability to apply this knowledge in work-related situations.
- Proficient in applying this knowledge in work-related situations.
11
Analyze, interpret, and apply provisions of federal, state and local regulations and statutes applicable to facilities planning and construction.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
12
Assure accuracy of federal and state reporting on facilities planning and construction.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
13
Monitor contract operations, ensuring compliance with applicable procedures, regulations and contract requirements.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
14
Contract management principles including bid preparation and evaluation, contract negotiations and contract administration.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
15
Read and interpret blueprints, drawings, sketches and diagrams.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
16
Describe an architectural, construction or renovation project you have been involved with in the past. What was the size and budget of the project? What was your role in the project?
17
Describe your experience utilizing computer software commonly used in the construction industry (be specific).
18
Describe a recent project or assignment that demonstrates your high level of management skill and interpersonal sensitivity.
19
Tell us about a time you interacted with a frustrated or angry contractor. Give us some examples of the successful strategies you used to handle the situation.
Required Question