Facility & Employee Experience Lead - People & Culture

TGS provides scientific data and intelligence to companies active in the energy sector. In addition to a global, extensive and diverse energy data library, TGS offers specialized services such as advanced processing and analytics alongside cloud-based data applications and solutions.

Purpose & Scope
Ensure operations in assigned region operate effectively, efficiently, and safely.
Ensure a positive physical, digital, and cultural experience for employees and clients in office location(s).

Duties & Responsibilities:

Operational

• Support company operations by overseeing the physical management of assigned office locations, including managing building facilities, systems, and business support functions; overseeing core office administration; and managing visitor policies, processes, and reception services.
• Identify and manage maintenance, negotiations, and relationships with suppliers and contractors; oversee building renovations and office relocations.
• Ensure office policies are aligned across the company.
• Manage relationships with vendors, service providers, and the landlord.
• Provide day-to-day management and coordination of the local facilities team.

Financial

• Manage facilities budgets across assigned office location(s), working with stakeholders to ensure timely budget forecasting and effective management of maintenance and improvement projects.
• Manage and regularly review contracts and price negotiations with office vendors, service providers, and landlords to secure the best market prices.
• Manage lease negotiations in collaboration with the VP of Global Facilities & Employee Experience.

HSEQ

• Support the development of standards and promote activities that enhance operational efficiency, effectiveness, and safety.
• Manage Health & Safety in the office, including responsibilities related to Fire Wardens, First Aid, and HSE audits and compliance, in line with Corporate HSEQ policies.
• Support the company's emergency response in crisis situations and organize office training sessions in accordance with Global HSE policy.
• Lead and champion local sustainability initiatives within office locations.

Engagement

• Organize and oversee office-based events, such as Town Halls and social gatherings, ensuring a local events calendar is in place.
• Implement and support both global and local well-being programs.
• Collaborate with business unit and HR leaders to ensure alignment and support for engagement activities

Key Competencies:

• Project Management: Ability to manage and oversee facility-related projects to ensure they are completed on time, within budget, and with appropriate risk mitigation through contracts. Ability to effectively negotiate contracts with vendors, service providers, and landlord(s).
• Communication: Ability to communicate effectively with a service mindset, engaging with internal and external stakeholders patiently, effectively, and positively.
• Innovation: Committed to continuous improvement, delivering innovative solutions that foster a shared culture across the company and enhance the employee experience.
• IT Skills: Have experience with full Microsoft suite (Excel, Word, PowerPoint, MS Teams), experience using Jira useful. Willingness to learn new software.