Administrative Services Officer II

Salary : $94,533.00 - $120,641.00 Annually
Location : City Hall 300 Monroe Ave NW Grand Rapids, MI
Job Type: Permanent
Job Number: 626-0425
Department: Oversight & Public Accountability
Opening Date: 04/25/2025
Closing Date: 5/5/2025 11:59 PM Eastern

Nature of Work
The purpose of this advanced professional and supervisory position is to help oversee the operations and administration of the Community Violence Prevention Programs. Work includes but is not limited to: managing and streamlining the daily office operations, developing and monitoring the office budgets, supervising staff, preparing contracts, grant applications and reports, acting as governmental liaison to various community groups and organizations, drafting governance and administrative policies and associated administrative guidelines for policy implementation, and preparing documents and reports. More specific examples of work under this position include, but are not limited to:

Duties and Responsibilities Specific to the Administrative Service Officer II - Community Violence Prevention Manager

• Engage in all aspects of community violence intervention programs;
• Engage and work in partnership with City departments, task forces, and members of community to shift the focus of community violence intervention and reduction efforts to the health, safety, and well-being of entire communities;
• Provide further support and alignment for the great work that is already being performed by the SAFE Taskforce, Cure Violence Grand Rapids, Public Safety Committee, and many community, governmental, and faith-based organizations;
• Support programming efforts, co-created with community, that advance violence intervention and prevention efforts;
• Create and present City Commission agenda item preparation and presentations related to work;
• Draft for publication media releases and other communication tools (social media, videos, etc.) for the Community Violence Prevention programs;
• Create and draft City policy and procedures related to the Community Violence Intervention Programs;
• Research, develop, and implement City staff and community training on community violence intervention programs;
• Supervise work of subordinate staff assigned;
• Manage and convene cross-departmental teams for systems change related projects;
• View the full job description HERE

Minimum Training and Experience

• Possession of a bachelor's degree in accounting or business or public administration.

--AND--

• Five (5) years of accounting or human service administrative experience, including one year of supervision.

--OR--

• Any equivalent combination of training and experience.

Other Necessary Qualifications

Knowledge of:

• Accounting and budget principles, techniques and practices.
• Budget preparation and administration.
• Federal, state and local laws, regulations, standards and policies related to public administration.
• Computer applications and use in an accounting and clerical support office.
• Effective supervisory methods and techniques.
• Training methods, techniques, and procedures.

Ability to:

• Plan, organize, schedule, coordinate, assign, and evaluate the work of managerial, professional, technical and clerical staff.
• Maintain organized records, compile and analyze statistical data.
• Assess, define, and provide for the training needs of subordinate personnel.
• Apply complex federal, state and city guidelines to accounting, purchasing, and management information systems.
• Develop and implement programs.
• Communicate effectively both orally and in writing.
• Maintain records and prepare reports.
• Establish and maintain effective working relationships with other employees, government officials, and citizens.

Other Information
We offer:

• Medical, Dental, and Vision starting on Day 1
• 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
• Employee & Employer contributions to Retiree Health Savings Account
• Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
• Twelve Paid Holidays
• Paid Vacation and Sick Time
• Paid parking (if applicable)
• Employee Home Ownership Incentive
• Tuition Reimbursement and professional development opportunities
• Paid Parental Leave
• Employee Assistance Program with free mental health counseling
• Comprehensive Wellness program with a health and wellness incentive
• Employee Discounts and Perks

Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application.
The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
01

Please indicate the highest level of education attained.

• High School diploma
• Associates degree
• Bachelors degree
• Masters degree
• PhD

02

If you selected a degree or PhD, please list the field in which you obtained your degree
03

Do you have at least five (5) years of experience in accounting or human service administrative experience, including one year of supervision?

• Yes
• No

04

Briefly describe your experience managing daily office operations and supervising staff and overseeing community violence prevention programs (please do not write "See/refer to resume".
Required Question