Senior Admin Assistant with Security Clearance

Senior Administrative Assistant Clearance: Top Secret Security Clearance with SCI Eligibility Job Location : FBI, Washington, D.C. JOB OVERVIEW The Senior Administrative Assistant performs various clerical and administrative duties necessary to run an organization efficiently. JOB RESPONSIBILITIES * Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials. * Review and modify correspondence for internal consistency and conformance. * Maintain and update the calendar of management within the assigned units and/or sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues. * Coordinate and support meetings and dedicated events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds. * Schedule accommodations for meetings, record lunch requests for meetings with outside guests, notify attendees, coordinate Video Teleconference Conference requirements, and manage any other specific requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, nameplates, table tents, etc.). * Obtain and deliver read-ahead material for management's scheduled meetings and distribute it to attendees. * Prepare travel requests; arrange travel and lodging arrangements; and coordinate a visit schedule. * Maintain conference room reservation schedules to coordinate meetings, visits, and appointments. * Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget. * Enter and maintain professional data. * Serve as records manager and maintain office files. * Collect, review, and archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review. * Coordinate, define structure, and organize electronic materials, presentations, and documents using databases, servers, and SharePoint sites. * Prepare property turn-ins. * Prepare, review, and process training requests, travel vouchers, conference requests, personnel-related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature. * Gather and organize completed personnel documents and deliver completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc. * Respond to administrative queries and taskers by the established deadline. Keep accurate records of the final disposition of each action and inform the respective action officer of the results. * Receive and screen visitors and phone calls. Professionally answer office manager's telephone line, take messages, and refer calls and visitors to appropriate staff. * Operate shared office equipment, including copy machines, scanners, facsimile machines, computers, printers, and shredders, and as needed submit repair requests. * Follow Standard Operating Procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety. * Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes, as necessary. * Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures. JOB REQUIREMENTS * Must possess a Top Secret Security Clearance with Sensitive Compartmented Information (SCI) Eligibility. * Must have a High School Diploma and six (6) years of general office assistant experience. A Bachelor's degree from an accredited university or college may be substituted for experience. * Must have experience operating standard office equipment, including telephones, copy machines, scanners, facsimile machines, computers, printers, and shredders. * Must have excellent interpersonal, written, and oral communication skills. * Must have demonstrated experience and a high proficiency using MS Office, specifically Word, Excel, and PowerPoint. * Must be able to multitask independently in a demanding environment.